Administrative Assistant: Diary, Docs & Billing

Charter Keck Cramer; City of Brisbane; On-site; AUD 48,000 - 58,000; Full time

Job summary

Herbert Smith Freehills Kramer in Brisbane seeks an Administrative Assistant to provide essential support to a high-performing team of lawyers. You will help with diary management, document creation, and file organization while interacting with internal stakeholders.

The role is full‑time and 100% office-based, offering development opportunities and exposure to a leading international law practice in Brisbane.

Qualifications

• Unrestricted working rights in Australia.
• Previous experience in an administration role, or as a supervisor in retail or hospitality.
• Committed and reliable work ethic with enthusiasm and proactivity in the workplace.
• Friendly and professional approach, demonstrated in written and verbal communication.
• Strong attention to detail and the ability to stay calm and organised while managing competing priorities.
• Familiarity with the Microsoft Office suite (Outlook, Word, Excel and PowerPoint).
• An innovative mindset, curious about AI and emerging technologies.

Responsibilities

• Support diary management by scheduling team and client meetings, booking internal rooms and external locations.
• Assist with document creation and editing using Microsoft Word, Excel and PowerPoint.
• Handle hard copy document management, including printing, scanning, photocopying and archiving, plus incoming mail.
• Reconcile expenses and assist Legal Assistants with client billing.

Skills

Diary management

Document management

Organisational skills

Attention to detail

Communication

MS Office proficiency

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Outlook

Job description

Herbert Smith Freehills Kramer in Brisbane seeks an Administrative Assistant to provide essential support to a high-performing team of lawyers. You will help with diary management, document creation, and file organization while interacting with internal stakeholders.

The role is full‑time and 100% office-based, offering development opportunities and exposure to a leading international law practice in Brisbane.