Gfx Manager

Nova Group; Canberra; On-site; AUD 140,000 - 190,000; Full time

Benefits offered by this job

Flexible working options

Dress For Your Day

Reward & Recognition Program

Employee Assistance Program

Annual engagement events

Well-being Hub

Defence Health/Travel Insurance

Free Flu Vaccination

Inclusive culture

Social activities

Job summary

Nova Systems in Canberra seeks an experienced GFx Manager to coordinate RFIs across AESA SPO and Defence programs. You will engage stakeholders across Defence and industry to source, manage and deliver information within tight timeframes.

This role sits at the intersection of capability delivery, security, governance, and cross‑agency collaboration, requiring top‑tier stakeholder management and familiarity with security and ITAR considerations.

Qualifications

• Citizenship with NV2/AGSVA Active or PV clearance (minimum).
• Extensive Defence or Defence industry experience.
• Proven ability to build and maintain stakeholder relationships.
• Strong understanding of Defence structures, governance, and networks.
• Experience coordinating RFIs, actions, and information requests to completion.
• Ability to work across multiple organisations and IPTs simultaneously.
• Understanding Defence security, information release processes and governance.
• Experience in engineering, systems engineering, T&E, or technical management.
• Operational military background or equivalent stakeholder engagement.

Responsibilities

• Coordinate and manage RFIs from receipt to closure across programs.
• Identify information owners and SMEs across Defence and industry.
• Track actions and ensure timely, accurate responses.
• Facilitate stakeholder engagement across AESA SPO, Defence Services, VCDF Group and industry partners.
• Coordinate technical inputs for information requests (security, ITAR, IP).
• Maintain visibility of RFI status, risks, dependencies, and progress.
• Support governance and decision-making through information management.
• Escalate issues and coordinate solutions where information barriers exist.
• Build strong working relationships across Defence and industry networks.

Skills

Stakeholder engagement

RFI coordination

Governance processes

Defence industry experience

Security clearance (NV2/PV or higher)

IP/ITAR knowledge

Cross‑organisation collaboration

Problem solving and escalation

Education

Defence studies / Project management qualifications

Systems engineering or technical management background

Tools

ITAR/compliance knowledge

Job description

About the Role

We are seeking an experienced and highly connected GFx Manager, based in Canberra, to support the delivery of critical Defence capability programs within the AESA Systems Program Office (SPO). Acting as the central coordination point for Requests for Information (RFIs) across relevant programs, you will work across Defence, industry, and program stakeholders to ensure information requests are accurately sourced, managed, and delivered within required timeframes. You will play a key role in enabling effective program delivery through stakeholder engagement, governance coordination, issue resolution, and information management. This is a unique opportunity to work at the intersection of capability delivery, security, engineering, governance, and Defence‑industry collaboration, supporting strategically significant Defence programs while building relationships across a broad range of stakeholders.

What You’ll Be Involved With:

• Coordinating and managing RFIs from receipt through to closure across programs.
• Identifying and engaging appropriate information owners and subject matter experts across Defence and industry.
• Tracking, monitoring, and driving actions to ensure timely and accurate responses.
• Facilitating stakeholder engagement across AESA SPO, Defence Services, VCDF Group, project offices, and industry partners.
• Coordinating technical, operational, engineering, and Test & Evaluation inputs to support information requests.
• Facilitating resolution of security, export control, intellectual property (IP), ITAR, and technical data release considerations.
• Maintaining visibility of RFI status, risks, dependencies, and action progress.
• Supporting governance activities and decision-making through effective information management.
• Escalating issues and coordinating solutions where information barriers or delays exist.
• Building and maintaining strong working relationships across Defence and industry stakeholder networks.
• Supporting improved accountability, transparency, and responsiveness across program activities.
• Developing a deep understanding of the AESA SPO operating environment, stakeholder landscape, and program priorities.

What We Would Like From You:

Essential Requirements

• Australian Citizenship with either Active or Suspended NV2 AGSVA Security Clearance (minimum), or Positive Vetting (PV) Security Clearance.
• Extensive experience within Defence or the Defence industry.
• Demonstrated ability to build and maintain effective stakeholder relationships across Defence and industry environments.
• Strong understanding of Defence organisational structures, governance processes, and stakeholder networks.
• Experience coordinating RFIs, actions, correspondence, governance activities, or information requests through to completion.
• Proven ability to work across multiple organisations, projects, and stakeholder groups simultaneously.
• Understanding of Defence security requirements, information release processes, and governance considerations.
• Strong communication, coordination, and problem‑solving skills.
• Ability to identify issues, remove roadblocks, and proactively drive outcomes.
• Experience operating within complex and highly regulated environments.
• Experience within Systems Program Offices (SPO), CASG, Defence acquisition, sustainment, or capability delivery environments.
• Knowledge of Export Control regulations and ITAR requirements.
• Engineering, Systems Engineering, Test & Evaluation, or technical management experience.
• Defence Studies, Project Management, or related qualifications.
• Operational military background with demonstrated stakeholder engagement experience.
• Experience within Integrated Project Teams (IPTs), governance functions, action management, or staff officer roles.
• Experience supporting Defence capability acquisition and sustainment programs.
• Existing Defence and Defence industry stakeholder networks.
• Experience managing information requests involving security, export control, technical data release, or intellectual property considerations.
• Familiarity with AESA, radar, surveillance, sensor, or Defence capability programs.

Please Note:

We are offering both permanent and max term contract options available.

Life at Nova – it all adds up!

With people being our point of difference, we deliver on promises, reward good work, champion professional growth and support flexibility, all within a diverse and inclusive culture that recognises moments that matter.

Life at Nova is our collection of employee benefits, designed to meet the many and varied needs of our people.

Just a few of the great benefits you will have access to are:

• Additional Leave: Ranges from - Reserve, Emergency Services, Purchased (up to 2 weeks), and Community Service
• Flexibility: We promote a culture that encourages and enables flexible ways of working that support our people
• Dress For Your Day: We empower our people to determine their outfit for the activities of the day which allows for personal expression that builds trust
• Reward & Recognition Program: Offering exclusive discounts from hundreds of major retailers, helping you to save on groceries, petrol, holidays, and more
• Employee Assistance Program: for employees and family members
• Annual Nova employee engagement: Great way to connect more broadly and strengthen your internal networks and have some fun!
• Well-being Hub with access to health and fitness content
• Access to Defence Health and Travel Insurance
• Free Flu Vaccination annually
• An inclusive, collaborative, and supportive culture
• Social activities throughout the year, we even dress up at times, think Safari – we don’t like to take ourselves too seriously!

You can view the full range of benefits at Life at Nova | Nova Systems

Nova Systems is committed to building a diverse and inclusive workplace, where everyone feels safe, valued, and included, where our people are our point of difference.

Nova Systems respectfully acknowledges the Traditional Custodians of the land and waters in which we live and work, and we pay our respects to Elders past, present and emerging. Nova Systems also acknowledges the services of the Aboriginal and Torres Strait Islander people who have contributed to defending Australia and its national interests. To find out more about our commitment to Reconciliation - Nova Systems RAP

As a Defence security clearance is required for this role, applicants must be Australian Citizens and eligible to obtain and maintain an appropriate clearance. International Traffic in Arms Regulations (ITAR) are applicable and as such, your nationality may be a factor in determining your suitability for this role. To learn more, please visit: www.defence.gov.au/security/clearances

About Nova:

Nova Systems is a global engineering services and technology solutions company with strategically located offices in Australia, New Zealand, the United Kingdom, Norway, and Singapore. From national Defence and essential services to border control and cyber security, these are the challenges we partner with our clients to anticipate, understand, and solve.

At Nova Systems, we provide highly specialised advice and solutions at scale, we are agile and ready to predict, react and respond. We refer to it as being “Optimised for Performance”. Small enough to care, big enough to matter, we leverage the benefits of scale for our clients.

But what makes Nova Systems truly unique, is our people. Nova Systems is where the best and brightest minds come together to challenge, collaborate, and innovate.

At Nova Systems we see things differently. We bring (and take) a different perspective. We are the smarts behind the solution.