General Admin VA Support

Virtual Colleague; Western Australia; Hybride; AUD 34 000 - 48 000; Temps partiel

Résumé du poste

Virtual Colleague is seeking a detail-oriented Virtual Assistant to support a coaching business with social media content distribution, lead generation, networking, and email marketing administration.

The VA will upload, schedule, organize, research, track, and maintain client content, contacts, prospects, and administrative tasks, largely using HubSpot, LinkedIn, and spreadsheets in a remote setup.

Qualifications

• Experience managing social media calendars and scheduling across multiple platforms.
• Ability to identify and engage potential clients through social channels.
• Familiarity with CRM tools and maintaining contact/ prospect trackers.
• Experience with email marketing tasks and audience list management.

Responsabilités

• Schedule and publish posts across LinkedIn, Instagram, Facebook, X, TikTok and YouTube.
• Assist with lead generation and social prospecting, identifying potential clients.
• Maintain and update networking/contacts trackers and follow-up statuses.
• Preschedule newsletters in HubSpot and manage mailing lists.
• Flag missing information or tasks requiring client attention.

Connaissances

Social media scheduling

Lead generation

Prospecting

Email marketing

Content distribution

CRM updating

Outils

HubSpot

LinkedIn

Spreadsheets

Description du poste

We are looking for a Virtual Assistant to support a coaching business with social media content distribution, lead generation and social prospecting, networking/contact management, email marketing administration, and selected research tasks.

The VA will primarily work with content and information already prepared by the client and will be responsible for uploading, scheduling, organizing, researching, tracking, and maintaining these activities.

1. SOCIAL MEDIA & CONTENT DISTRIBUTION

The client prepares a monthly social media posting calendar indicating the content and platform for each post.

The VA will be responsible for:

• Schedule approved LinkedIn posts.
  
• Schedule Instagram posts.
  
• Schedule Facebook posts.
  
• Schedule X posts.
  
• Schedule TikTok posts.
  
• Schedule YouTube Shorts.
  
• Upload and schedule podcast clips.
  
• Upload and schedule memes.
  
• Upload and schedule carousels.
  
• Follow everyone from the business Instagram account on the personal Instagram account.
  

2. LEAD GENERATION & SOCIAL PROSPECTING

The VA will assist with identifying potential clients and relevant conversations across social media platforms.

Responsibilities include:

• Monitor target Facebook groups for potential clients and relevant conversations.
  
• Identify people on social media who are explicitly seeking a coach or support related to the services provided by the client.
  
• Find the client's existing Facebook friends on LinkedIn.
  
• Populate and maintain the JV Directory prospecting spreadsheet.
  

3. NETWORKING & RELATIONSHIP MANAGEMENT

The VA will assist with organizing and maintaining information from the client's networking activities.

Responsibilities include:

• Enter new networking contacts into the appropriate tracker.
  
• Find networking contacts on LinkedIn.
  
• Update contact and follow-up statuses in the tracker.
  
• Flag contacts or conversations that require the client's personal attention.
  

4. EMAIL MARKETING & CLIENT ADMINISTRATION

The client will provide the newsletter and other required content. The VA will handle the administrative and scheduling side.

Responsibilities include:

• Preschedule approved newsletters in HubSpot.
  
• Maintain and organize mailing lists.
  
• Send approved intake forms to new clients.
  
• Send approved new-client/welcome emails.
  
• Track whether required client forms have been completed.
  
• Flag missing information or anything requiring the client's attention.
  

5. SPEAKING, PODCAST & VISIBILITY OPPORTUNITIES

Future Opportunity – Not an Immediate Requirement

This area is a future responsibility and is not currently required.

When this responsibility is introduced, the VA may be asked to:

• Research relevant speaking opportunities.
  
• Find relevant summits.
  
• Find podcasts seeking guests.
  
• Record qualified opportunities in the appropriate tracker.
  
• Record contact information.
  
• Record requirements.
  
• Flag high-quality opportunities for the client's review.
  

TOOLS / PLATFORMS MENTIONED

The role will involve working with:

• LinkedIn
  
• Instagram
  
• Facebook
  
• Threads
  
• X
  
• TikTok
  
• YouTube
  
• HubSpot
  
• Networking/contact trackers
  
• Mailing lists
  

IMPORTANT ROLE NOTE

The responsibilities listed above are based on the client's current requirements.

The client will provide the content for social media posts and newsletters. The VA's primary responsibility is to upload, schedule, organize, maintain, research, and track the client's existing content, contacts, prospects, and administrative activities.

The client specifically indicated that she personally handles the creation/writing of her social media and email content.

WORKING ARRANGEMENT

Initial Hours: 5 hours per week for the first month

Potential Ongoing Hours: Approximately 7–10 hours per week from the following months, depending on workload and business needs.

Schedule: Flexible

The client travels frequently and does not require a fixed schedule. The priority is completing the assigned tasks and communicating when tasks have been completed.