Full-time Contract Administrator

Business Nest; Geehi; On-site; AUD 60,000 - 80,000; Full time

Job summary

Kevlins Facility Management Services is seeking a motivated Contract Administrator to support administration of head contracts, subcontracts and supplier agreements in the Australian facility management sector. The role covers procurement coordination, tender comparisons and trade letting, as well as claims, variations and communications with clients and suppliers.

The successful candidate will have a Diploma in Management (or related) and at least 1 year of contract administration experience,

Qualifications

• A minimum of Diploma in Management or related discipline.
• A minimum of 1 year of contract administration experience within the Australian facility management industry is mandatory.
• High attention to detail and time management skills.
• Sound knowledge of facilities management contracts, subcontract administration and procurement
• Able to perform under pressure.
• Strong organisation, stakeholder management and communication skills

Responsibilities

• Administer head contracts, subcontracts and supplier agreements
• Coordinate subcontractor procurement, including scopes, tender comparisons, negotiations and trade letting
• Prepare and manage claims, variations, extension of time notices and correspondence
• Track project budgets, commitments, actual costs, forecasts and cashflow
• Monitor commercial performance and identify emerging cost, scope and contractual risks
• Liaise with clients, site teams, subcontractors and suppliers
• Maintain accurate contract registers, cost records and project documentation
• Stay up to date with legislative changes and make adjustments as required

Skills

Contract administration

Attention to detail

Time management

Stakeholder management

Communication skills

Education

Diploma in Management

Job description

Position Title: Full-time Contract Administrator

Kevlins Facility Management Services is a growing Australian company providing high-quality commercial and specialised cleaning and facility management services across a diverse range of industries. We are committed to delivering reliable, professional and client-focused services while maintaining high standards of quality, safety and compliance. We are currently seeking a motivated and experienced Contract Administrator to join our team and support the effective management and administration of our contracts and business operations.

Applications open on 1 September 2026 and close on 1 October 2026.

Key Responsibilities

• Administer head contracts, subcontracts and supplier agreements
• Coordinate subcontractor procurement, including scopes, tender comparisons, negotiations and trade letting
• Prepare and manage claims, variations, extension of time notices and correspondence
• Track project budgets, commitments, actual costs, forecasts and cashflow
• Monitor commercial performance and identify emerging cost, scope and contractual risks
• Liaise with clients, site teams, subcontractors and suppliers
• Maintain accurate contract registers, cost records and project documentation
• Stay up to date with legislative changes and make adjustments as required.

Skill & Experience

• A minimum of Diploma in Management or related discipline.
• A minimum of 1 year of contract administration experience within the Australian facility management industry is mandatory.
• High attention to detail and time management skills.
• Sound knowledge of facilities management contracts, subcontract administration and procurement
• Able to perform under pressure.
• Strong organisation, stakeholder management and communication skills