Front of House / Office Coordinator

Gordon Legal; Melbourne; On-site; AUD 55,000 - 70,000; Full time

Benefits offered by this job

Parental leave (24 weeks)

Shutdown leave (5 days)

Long-service health & cultural leave (

Employee Assistance Program (EAP)

Learning & development opportunities

Collaborative team culture

Work-life balance

Modern Melbourne CBD office

Meaningful and impactful legal work

Job summary

Gordon Legal, based in Melbourne, is seeking a Front of House / Office Coordinator to be the first contact for clients and visitors and to support day-to-day operations. The role covers front of house, facilities, meetings, events, onboarding and general business operations support.

You will manage reception, coordinate rooms and events, oversee facilities, and contribute to HR/Operations tasks while helping maintain a professional and welcoming environment.

Qualifications

• Experience in office coordination or reception is required.
• Strong communication and organizational skills.
• Ability to manage changing priorities and provide proactive support.
• Experience with HR/operations tasks is a plus.

Responsibilities

• Manage reception and create a welcoming experience for clients and visitors.
• Coordinate meeting rooms, events, catering, mail and couriers.
• Oversee office facilities, supplies and equipment.
• Assist with onboarding for new starters.
• Provide admin support across HR, Operations and the firm.

Skills

Office coordination

Reception experience

Professional communication

Tools

Microsoft 365

Job description

Gordon Legal was founded in Melbourne in 2009 by Peter Gordon, following a career spent advocating for ordinary people and taking on powerful institutions. That commitment to fairness, access to justice and meaningful legal work continues to shape who we are today.

We’re independent, progressive and prepared to challenge conventional thinking when there’s a better way of doing something. We value good ideas, initiative and people who genuinely care about the work they do.

We’re proud of our history, but we’re more interested in what comes next. If you want to contribute ideas and be part of a firm prepared to do things differently, you’ll fit in well at Gordon Legal.

About Gordon Legal

Gordon Legal was founded in Melbourne in 2009 by Peter Gordon, following a career spent advocating for ordinary people and taking on powerful institutions. That commitment to fairness, access to justice and meaningful legal work continues to shape who we are today.

We’re independent, progressive and prepared to challenge conventional thinking when there’s a better way of doing something. We value good ideas, initiative and people who genuinely care about the work they do.

We’re proud of our history, but we’re more interested in what comes next. If you want to contribute ideas and be part of a firm prepared to do things differently, you’ll fit in well at Gordon Legal.

About the Role

The first impression of our firm matters.

We’re looking for a warm, organised and proactive Front of House / Office Coordinator who will be the first point of contact for clients and visitors while helping ensure the day-to-day workplace runs smoothly.

This is much broader than reception. You’ll be involved in front of house, facilities, meetings and events, onboarding and general Business Operations support.

What You’ll Be Doing

• Manage reception and create a professional, welcoming experience for clients and visitors

• Coordinate meeting rooms, events, catering, mail and couriers

• Manage office facilities, supplies, equipment and building relationships

• Assist with practical onboarding requirements for new starters

• Provide administrative support across HR, Operations and the broader firm

About You

We’re looking for someone who brings:

• Previous office coordination, reception or workplace administration experience

• Warm, confident and professional communication

• Strong organisation and ability to manage changing priorities

• Proactive problem-solving skills and attention to detail

• Confidence working with Microsoft 365 and office technology

Legal industry experience is welcome, but it isn’t essential.

Our Culture

This role will suit someone who genuinely gets satisfaction from creating an office where things work well and people feel welcome.

You’ll have the opportunity to take ownership, build relationships across the firm and help us continuously improve the way our workplace operates.

Benefits

• 24 weeks paid parental leave

• 5 days paid shutdown leave annually

• 4 days Health, Wellbeing, Religious or Cultural Leave

• Employee Assistance Program (EAP)

• Ongoing learning and professional development

• Supportive and collaborative team culture

• Genuine flexibility and work-life balance

• Modern Melbourne CBD office

• Opportunity to contribute to meaningful and impactful legal work