Foundation Administrator

St Vincent's Health Australia Limited; Brisbane; On-site; AUD 47,000 - 58,000; Part time

Benefits offered by this job

Retail and Travel Discounts

Blue Light Card discounts

Salary packaging options up to $15,990

Meals and Entertainment card up to $2,

Employee Assistance Program

Job summary

St Vincent's Foundation Queensland is seeking a highly organised Foundation Administrator to support the Executive Manager and Foundation team. The role provides high-level governance, executive coordination, travel management, and fundraising support.

This maximum-term, part-time position (2 days per week) ensures efficient board administration and calendar management within a not-for-profit healthcare environment.

Qualifications

• Demonstrated experience in administration, EA, governance or office coordination
• Proven ability to prepare agendas, board papers and minutes
• Strong organisational skills and ability to manage competing priorities
• Exceptional written communication and document formatting
• Experience coordinating executive travel and complex meetings

Responsibilities

• Provide admin support to Executive Manager and Foundation leadership
• Manage calendars, meetings and appointments
• Coordinate correspondence, presentations and reports
• Maintain filing systems (electronic and physical)
• Prepare briefing papers and reports to a high standard
• Assist in policy, procedure and operational processes administration

Skills

Administration

Executive support

Governance

Office coordination

Document formatting

Tools

Microsoft 365 / MS Office

Board portals (Diligent/BoardPro)

CRM systems

Job description

Job Description: About the role: Are you a highly organised administrator who thrives in a fast-paced environment and enjoys supporting senior leaders, governance activities and meaningful community initiatives? Make your difference behind the scenes of life-changing healthcare The Foundation Administrator plays a critical role in supporting the day-to-day operations of St Vincent's Foundation Queensland. This maximum term, part time (2 days per week) position provides high-level administrative support to the Executive Manager and Foundation team, ensuring effective governance, executive coordination, board administration, travel management and organisational support. The role is responsible for coordinating board and committee meetings, preparing agendas and papers, recording minutes, managing travel and events logistics, maintaining accurate records, and supporting the efficient operation of Foundation fundraising and philanthropic activities.

Key responsibilities:

• Provide administrative support to the Executive Manager and Foundation leadership team
• Manage calendars, meeting schedules and appointments.
• Coordinate correspondence, presentations, reports and general communications
• Maintain accurate electronic and physical filing systems
• Prepare documents, briefing papers and reports to a high professional standard
• Assist in the administration of policies, procedures and operational processes

About the St Vincent’s Private Foundation:

St Vincent’s Foundation Queensland, we believe philanthropy has the power to transform lives. As the charitable fundraising arm supporting St Vincent’s services across Queensland, we partner with donors, community members and healthcare leaders to fund innovative programs, life-saving equipment, education, research and enhanced patient care experiences. Supporting St Vincent’s Private Hospital Brisbane, St Vincent’s Private Hospital Northside, St Vincent’s Private Hospital Toowoomba and St Vincent’s Care Services, the Foundation helps deliver initiatives that improve health outcomes and create lasting impact for patients, residents and families. Guided by St Vincent’s mission and values, we are committed to advancing compassionate care and supporting healthier communities through the generosity of our supporters. For more about the great work we do visit: St Vincent’s Hospital Foundation

Things that work for you:

• Retail and Travel Discounts
• Blue light card a discounted service for frontline workers (available for over 350 brands inc. Big W, The Good Guys, Samsung), JB Hi-Fi corporate benefits, airport lounge membership discounts
• Financial Wellbeing: Salary packaging options up to $15,990, novated leasing, plus an optional Meals and Entertainment card up to $2,650 per annum, competitive hourly rates and paid approved overtime
• Health and Wellbeing: Employee Assistance Program for staff and their families, fitness passport, free uniforms & annual flu vaccination, ability to purchase annual leave, discounted hospital admissions at any St Vincent’s Private Hospital, discounted private health insurance through Bupa or Medibank Join Australia’s largest not-for-profit provider of health and aged care services

Things that work for us:

• Demonstrated experience in an administration, executive assistant, governance or office coordination role
• Proven experience preparing agendas, board papers and meeting minutes
• Strong organisational skills with the ability to manage competing priorities and deadlines
• Exceptional written communication and document formatting skills
• Advanced Microsoft Office skills particularly Word, PowerPoint, Outlook and Excel
• Experience coordinating executive travel and complex meeting arrangements
• High level attention to detail and accuracy
• Previous experience supporting Boards, Committees or Executive leadership teams
• Experience within a not-for-profit, healthcare, philanthropy or membership organisation
• Familiarity with board portal systems such as Diligent, BoardPro or similar platforms is desirable
• Experience using CRM systems and document management software is desirable

A workplace where you belong:

At St Vincent's, we're committed to creating a workplace where every person feels valued, respected and supported to thrive. We celebrate diversity and foster an inclusive culture that reflects the communities we serve. Guided by our values of compassion, justice, integrity and excellence, we are proud to provide exceptional care while supporting our people to build meaningful and rewarding careers. As part of our commitment to Reconciliation and Closing the Gap, we strongly encourage applications from Aboriginal and Torres Strait Islander peoples.

Pre-Employment checks:

Employment is subject to the successful completion of all pre-employment checks which may include a Working with Children check (i.e. a Blue Card). For further information about St Vincent’s commitment to Child Safety, visit St Vincent's Code of Conduct. St Vincent's has a duty of care under work health and safety legislation to eliminate and/or control the risk of transmission of vaccine preventable diseases (VPD) in healthcare settings and evidence may be required for proof of immunity. For Further Information: For a confidential discussion, please contact Anna Herbert, Executive Director, St Vincent’s Foundation email: [e-mail] mobile: [phone] Respectfully, no agencies please.

Applications Close: 11 December 2026 Applications may be reviewed as they are received, suitable candidates my be contacted throughout the advertising period. Closing Date: 10 December 2026 11:59pm.

Reconciliation Action Plan:

At St Vincent's we acknowledge the importance of creating a work environment that is welcoming, safe, equitable and inclusive for Aboriginal and/or Torres Strait Islander Employees. As part of our Commitment to Reconciliation and Closing the Gap in employment related outcomes, we encourage applications from Aboriginal and Torres Strait Islander Peoples. For further information, visit https://www.svha.org.au/about-us/reconciliation or get in contact at [e-mail]

St Vincent’s Health Australia has been serving Australians with compassionate health and aged care since our first hospital was established in Sydney in 1857. Founded by the Sisters of Charity more than 180 years ago, St Vincent’s is a clinical, research and education leader delivering private hospital, public hospital and aged care services across NSW, VIC and QLD. Our founder, Mary Aikenhead’s vision, commitment and inspiration lives on in us and the work we do. From modest beginnings, St Vincent’s Health Australia is today the nation’s largest not-for-profit health and aged care provider, offering services in Queensland, New South Wales and Victoria, including public and private hospitals and aged care facilities. The St Vincent’s family comprises 22,000 outstanding nurses, researchers, cooks, doctors, executives, administrators, cleaners, volunteers and more.