Foundation Administrator

St Vincent's Private Hospital Toowoomba; Brisbane; On-site; AUD 39,000 - 50,000; Part time

Benefits offered by this job

Blue light card discount and other 350

JB Hi-Fi corporate benefits

Airport lounge discounts

Salary packaging options up to AU$15,

Job summary

St Vincent's Foundation Queensland is seeking a Foundation Administrator to provide high-level administrative support to the Executive Manager and the Foundation team. This maximum term, part-time role (2 days per week) focuses on governance, board administration, travel management and organisational support.

You will coordinate board/ committee meetings, prepare agendas and papers, record minutes, manage travel logistics and maintain accurate records to enable effective fundraising and

Qualifications

• Experience in administration, governance or office coordination.
• Proven ability to prepare agendas, papers and minutes for boards/ committees.
• Strong organisational skills with ability to manage competing priorities.

Responsibilities

• Provide administrative support to the Executive Manager and Foundation leadership team
• Manage calendars, meeting schedules and appointments
• Coordinate correspondence, presentations, reports and general communications
• Maintain accurate electronic and physical filing systems
• Prepare documents, briefing papers and reports to a high professional standard
• Assist in the administration of policies, procedures and operational processes

Skills

Governance support

Board administration

Executive support

Microsoft Office

Travel coordination

Not-for-profit experience

Tools

Diligent

BoardPro

CRM systems

Job description

St Vincent's Private Hospital Toowoomba – Brisbane QLD

Are you a highly organised administrator who thrives in a fast-paced environment and enjoys supporting senior leaders, governance activities and meaningful community initiatives? Make your difference behind the scenes of life-changing healthcare

The Foundation Administrator plays a critical role in supporting the day-to-day operations of St Vincent's Foundation Queensland. This maximum term, part time (2 days per week) position provides high-level administrative support to the Executive Manager and Foundation team, ensuring effective governance, executive coordination, board administration, travel management and organisational support.

The role is responsible for coordinating board and committee meetings, preparing agendas and papers, recording minutes, managing travel and events logistics, maintaining accurate records, and supporting the efficient operation of Foundation fundraising and philanthropic activities.

Key responsibilities:

• Provide administrative support to the Executive Manager and Foundation leadership team
• Manage calendars, meeting schedules and appointments.
• Coordinate correspondence, presentations, reports and general communications
• Maintain accurate electronic and physical filing systems
• Prepare documents, briefing papers and reports to a high professional standard
• Assist in the administration of policies, procedures and operational processes

About the St Vincent’s Private Foundation:

St Vincent’s Foundation Queensland, we believe philanthropy has the power to transform lives. As the charitable fundraising arm supporting St Vincent’s services across Queensland, we partner with donors, community members and healthcare leaders to fund innovative programs, life-saving equipment, education, research and enhanced patient care experiences.

Supporting St Vincent’s Private Hospital Brisbane, St Vincent’s Private Hospital Northside, St Vincent’s Private Hospital Toowoomba and St Vincent’s Care Services, the Foundation helps deliver initiatives that improve health outcomes and create lasting impact for patients, residents and families. Guided by St Vincent’s mission and values, we are committed to advancing compassionate care and supporting healthier communities through the generosity of our supporters.

For more about the great work we do visit: St Vincent's Hospital Foundation

Things that work for you:

• Retail and Travel Discounts; Blue light card a discounted service for frontline workers (available for over 350 brands inc. Big W, The Good Guys, Samsung), JB Hi-Fi corporate benefits, airport lounge membership discounts
• Financial Wellbeing: Salary packaging options up to $15,990, novated leasing, plus an optional Meals and Entertainment card up to $2,650 per annum, competitive hourly rates and paid approved overtime
• Health and Wellbeing: Employee Assistance Program for staff and their families, fitness passport, free uniforms & annual flu vaccination, ability to purchase annual leave, discounted hospital admissions at any St Vincent’s Private Hospital, discounted private health insurance through Bupa or Medibank
• Join Australia’s largest not-for-profit provider of health and aged care services

Things that work for us:

• Demonstrated experience in an administration, executive assistant, governance or office coordination role
• Proven experience preparing agendas, board papers and meeting minutes
• Strong organisational skills with the ability to manage competing priorities and deadlines
• Exceptional written communication and document formatting skills
• Advanced Microsoft Office skills particularly Word, PowerPoint, Outlook and Excel
• Experience coordinating executive travel and complex meeting arrangements
• High level attention to detail and accuracy
• Previous experience supporting Boards, Committees or Executive leadership teams
• Experience within a not-for-profit, healthcare, philanthropy or membership organisation
• Familiarity with board portal systems such as Diligent, BoardPro or similar platforms is desirable
• Experience using CRM systems and document management software is desirable

A workplace where you belong:

At St Vincent's, we're committed to creating a workplace where every person feels valued, respected and supported to thrive. We celebrate diversity and foster an inclusive culture that reflects the communities we serve.

Guided by our values of compassion, justice, integrity and excellence, we are proud to provide exceptional care while supporting our people to build meaningful and rewarding careers.

As part of our commitment to Reconciliation and Closing the Gap, we strongly encourage applications from Aboriginal and Torres Strait Islander peoples.

Employment is subject to the successful completion of all pre-employment checks which may include a Working with Children check (i.e. a Blue Card). For further information about St Vincent’s commitment to Child Safety, visit St Vincent's Code of Conduct.

St Vincent's has a duty of care under work health and safety legislation to eliminate and/or control the risk of transmission of vaccine preventable diseases (VPD) in healthcare settings and evidence may be required for proof of immunity.

For Further Information:

For a confidential discussion, please contact Anna Herbert, Executive Director, St Vincent’s Foundation email: ************@svha.org.au mobile: [phone] ***

Applications Close: 11 December 2026 Applications may be reviewed as they are received, suitable candidates my be contacted throughout the advertising period.

At St Vincent's we acknowledge the importance of creating a work environment that is welcoming, safe, equitable and inclusive for Aboriginal and/or Torres Strait Islander Employees. As part of our Commitment to Reconciliation and Closing the Gap in employment related outcomes, we encourage applications from Aboriginal and Torres Strait Islander Peoples.

For further information, visit https://www.svha.org.au/about-us/reconciliation or get in contact at ***************@svha.org.au