Fleet Administration Coordinator (GSE)

Swissport; Sydney; On-site; AUD 80,000 - 110,000; Full time

Benefits offered by this job

On-site parking

Career advancement

Accrual of annual leave

Comprehensive training

Job summary

Swissport Australia seeks a GSE Fleet Admin Coordinator to coordinate maintenance planning, delivery, and reporting for the airport GSE fleet. Based in Sydney or Brisbane, you will work with the National Fleet Manager and Airport Managers to ensure efficient operations.

You will oversee maintenance providers, manage costs, and drive safety and process improvements across insourced and outsourced assets while maintaining strong stakeholder relationships.

Qualifications

• Experience using CMMS systems (e.g., Maximo) to plan and track maintenance.
• Excellent time management and ability to handle changing priorities.
• Commercially focused with a results-driven mindset.
• Strong analytical and judgment skills for fleet operations.
• Experience managing internal and external fleet maintenance providers.
• Advanced proficiency with Microsoft Office; comfortable with IT systems.

Responsibilities

• Coordinate end-to-end maintenance planning and delivery for the GSE fleet.
• Monitor performance and service levels of internal and external maintenance providers.
• Maintain fleet maintenance spend and reporting; ensure cost awareness.
• Plan fleet safety/compliance activities and monitor outcomes.
• Drive process improvements and best-practice projects for fleet operations.
• Develop and monitor systems for safe operation of equipment; raise work orders.

Skills

CMMS (Maximo)

Time management

Commercial awareness

Analytical thinking

Fleet maintenance coordination

Microsoft Office

Leadership / mentoring

Self-motivation

Tools

Maximo

Microsoft Office

Job description

Are you ready to take flight in a dynamic and fast‑paced aviation industry? As a global leader in aviation services, Swissport provides Ground Handling, Cargo Handling, and Passenger Services to over 300 million passengers annually. Our mission is simple – “To provide the aviation industry with consistent and tailor‑made solutions around the globe, for a better customer experience.”

We believe that our people are what differentiates us from our competition. At Swissport, we are driven by our core values of Show You Care, Do the Right Things and Win as a Team, and we are currently seeking dedicated individuals, who align with these values, to join our team at various locations across the globe.

Job Summary

The GSE Fleet Admin Coordinator is a key role in the Swissport Australia operational support team responsible for coordinating the maintenance, administration, and oversight of the organisation’s airport Ground support equipment (GSE) fleet. The role is responsible to provide high quality and responsive fleet support to the organisation through the provision of asset maintenance planning, delivery and reporting associated with both insourced and outsourced plant & equipment maintenance.

Based in Sydney or Brisbane, you will work closely with the National Fleet Manager and Airport Managers to ensure effective operations of GSE throughout the network.

Your activities

End-to-end coordination of Swissport GSE fleet including:

• Coordinate fleet maintenance planning and delivery, including management of internal and external maintenance providers performance and service levels;
• Fleet and other plant and equipment planning, maintenance, monitoring and reporting;
• Fleet total cost upkeep for maintenance activities
• Fleet compliance and safety planning, execution, monitoring and reporting;
• Fleet performance, reporting, business improvement and best practice projects;
• Develop, implement and monitor systems for the safe and secure operation of all equipment
• Raising of maintenance work orders, as appropriate
• Approve or create purchase orders for consumables and other key expense items (as required).

Your profile

• Extensive experience with CMMS's (e.g. Maximo, etc.)
• Excellent time management, organisation skills and problem solving skills with ability to manage a changing workload
• Commercially focused with experience in a results driven environment;
• Strong analytical and judgment skills;
• Extensive experience in management of internal and external fleet maintenance providers;
• Advanced proficiency and knowledge of Microsoft Office Suit with the ability to develop proficiency in using company IT systems;
• High level verbal reasoning, communication and interpersonal skills with the aptitude to be able to lead, direct, coach, develop and motivate a team and/or key stakeholders;
• Ability to work with minimal direction, displaying initiative and motivation.

What we offer

• Permanent Full-Time position.
• Competitive remuneration.
• On-site employee parking available.
• Opportunities for career advancement.
• Accrual of annual and personal leave.
• Comprehensive training and ongoing support provided.

At Swissport, we believe in diversity, equal opportunity, and the power of our values to drive our success. We are committed to providing a workplace that fosters inclusion and where all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Visit our website at https://careers.swissport.comto learn more about Life at Swissport.

Join Swissport today and be part of a team that connects the world of aviation!

Only permanent residents of Australia or New Zealand, or those who have the right to work in Australia or New Zealand may apply.