Finance & Office Administrator

Metso; Newcastle City Council; On-site; AUD 60,000 - 85,000; Full time

Benefits offered by this job

Flexible working arrangements

Competitive remuneration based on经验

Ownership of role

Friendly environment

Development opportunities

Job summary

Metso are seeking an organised, reliable Finance and Office Administrator to join our Warabrook team. This is a varied role suited to someone who enjoys working with numbers, staying organised and providing practical support in a busy business environment.

You’ll be responsible for a combination of bookkeeping, accounts and general administration duties, helping to keep the day-to-day financial and administrative functions of the business running smoothly.

Qualifications

• Previous bookkeeping, accounts or administration experience.
• Experience with Xero accounting software.
• Experience with ERP systems an advantage.
• Experience with accounts payable and receivable.
• Good Microsoft Office skills, particularly Excel and Outlook.
• Strong attention to detail and accuracy.
• Excellent organisational and time-management skills.
• The ability to prioritise and manage multiple tasks.
• Good written and verbal communication skills.
• The ability to work independently and as part of a team.
• A high level of discretion when handling confidential information.
• A proactive attitude and willingness to assist wherever required.
• Knowledge of Australian payroll, superannuation, GST and general bookkeeping requirements is required for this role.

Responsibilities

• Accounts payable and accounts receivable; bank and credit card reconciliations; invoicing; follow up outstanding accounts; maintain financial records.
• Monitor timesheets; assist with payroll administration; upload timesheets into the pay system.
• Coordinate office travel arrangements; manage office supplies; coordinate facilities and maintenance.
• Maintain information across business systems and databases; support administrative process improvements.

Skills

Bookkeeping

Accounts payable/receivable

Administration

Xero

Excel

Outlook

ERP experience

Payroll knowledge

Tools

Xero accounting software

ERP systems

Microsoft Office

Job description

Metso are currently seeking an organised, reliable and experienced Finance and Office Administrator to join our team at Warabrook. This is a varied role suited to someone who enjoys working with numbers, staying organised and providing practical support in a busy business environment.

You’ll be responsible for a combination of bookkeeping, accounts and general administration, helping to keep the day-to-day financial and administrative functions of the business running smoothly.

About The Role

You will be responsible for a combination of bookkeeping, accounts and general office administration duties, helping ensure the day-to-day financial and administrative functions of the business run smoothly.

Key responsibilities will include:

Finance Administration

• Accounts payable and accounts receivable
• Bank and credit card reconciliations
• Processing and coding transactions
• Raising and processing invoices
• Following up outstanding accounts
• Maintaining accurate financial records
• Data entry and record keeping
• Managing emails and general correspondence
• Maintaining electronic and manual filing systems and business records
• Assisting with supplier and customer enquiries

Payroll Administration

• Monitor employee timesheet submission and follow up outstanding or inaccurate timesheets.
• Assist with payroll administration activities by ensuring timesheet accuracy and completeness prior to processing.
• Upload and review timesheets into the company pay system, review and submit for approval/processing.

Office & Facilities Management

• Process approved employee travel requests and coordinate travel arrangements.
• Manage office supplies, stationery and purchasing requirements to maintain business operations.
• Coordinate office facilities and maintenance services, including cleaners, waste management and building service providers.
• Monitor and action enquiries received through shared company email accounts.
• Answer incoming telephone calls and direct enquiries appropriately.
• Manage uniform orders for new starters

Systems & Administration Support

• Maintain accurate information across business systems and administrative databases.
• Support continuous improvement of administrative processes and office systems.
• Provide general administrative support to operational and leadership teams as required.

About You

We are looking for someone who is dependable, organised and takes pride in producing accurate work.

The successful applicant will ideally have:

• Previous bookkeeping, accounts or administration experience
• Experience with Xero accounting software
• Experience with ERP systems an advantage
• Experience with accounts payable and receivable
• Good Microsoft Office skills, particularly Excel and Outlook
• Strong attention to detail and accuracy
• Excellent organisational and time-management skills
• The ability to prioritise and manage multiple tasks
• Good written and verbal communication skills
• The ability to work independently and as part of a team
• A high level of discretion when handling confidential information
• A proactive attitude and willingness to assist wherever required
• Knowledge of Australian payroll, superannuation, GST and general bookkeeping requirements is required for this role.

What We Offer

• A varied bookkeeping and administration role
• A friendly and supportive working environment
• The opportunity to take ownership of your role
• Flexible working arrangements where appropriate - we are open to flexible hours - 4 days a week or school hours for the right candidate.
• Competitive remuneration based on experience
• Opportunity for the position to develop as the business grows