Finance Administrator

John Holland Pty Ltd; Adelaide; On-site; AUD 70,000 - 100,000; Full time

Benefits offered by this job

Diversity & Inclusion

Career Development

Job summary

John Holland Pty Ltd is seeking a Finance Administrator (Site) to support daily financial administration on the Torrens to Darlington Alliance project in Adelaide. You will oversee invoice processing, cost tracking, and financial documentation to ensure accuracy and governance compliance.

Working with project, commercial and finance teams, you will help maintain purchase orders, dockets and subcontractor claims, while supporting monthly reporting and risk mitigation.

Qualifications

• Experience in Finance Administration or Accounts Payable within a construction/project environment.
• Excellent attention to detail with high data integrity in financial records.
• Advanced Excel skills including formulas, lookups and pivots.
• Experience using financial or ERP systems to manage accounts payable and reporting.

Responsibilities

• Maintain standardised finance and project administration processes for consistency and compliance.
• Support timely processing of purchase orders, invoices, dockets and subcontractor claims.
• Review and verify financial documentation with correct coding and approvals.
• Support supplier and subcontractor payments within agreed timeframes.
• Maintain financial registers including invoices, commitments and cost tracking.
• Assist monthly financial reporting by reconciling accounts and resolving discrepancies.
• Identify risks and inefficiencies, implementing improvements or escalating as needed.
• Ensure governance, audit, contractual and legislative requirements are followed.
• Provide guidance to Finance Administrators and promote best practices.
• Build relationships with project teams, suppliers and stakeholders to support delivery.

Skills

Accounts Payable

Invoice Processing

Financial Documentation

PO Processing

Cost Tracking

Financial Reporting

Governance & Compliance

Stakeholder Management

Excel Expertise

ERP Systems

Job description

The consortium of John Holland, Bouygues Construction, Arcadis Australia, Jacobs and Ventia has been selected to build South Australia's biggest-ever road infrastructure project. In partnership with the South Australian Government, this consortium forms the Torrens to Darlington (T2D) Alliance.

The Torrens to Darlington (T2D) Alliance, will deliver the final 10.5km section of the North-South Corridor, forming a continuous 78 km, non-stop, traffic light-free motorway, and contributing to a long-lasting legacy for the community and people of Adelaide.

The T2D Project involves constructing two separate tunnels – the Southern Tunnels and the Northern Tunnels connected by an open motorway, with a combined total distance of 10.5km, open to traffic in 2031. The T2D project comprises the tunnels, surface works including road and bridge construction in addition to services buildings and complex mechanical and electrical infrastructure. The T2D Alliance is committed to providing opportunities for local people, Aboriginal workers, apprentices, trainees and job seekers who are long-term unemployed and offers people an incredible opportunity to be a part of an iconic project.

• The T2D Alliance is committed to providing opportunities for local people, Aboriginal workers, apprentices, trainees and job seekers who are long-term unemployed and offers people an incredible opportunity to be a part of an iconic project.

The Role:

As a Finance Administrator (Site), you will support the day-to-day financial administration of project activities, ensuring invoices and financial records are processed accurately, efficiently and in line with project governance requirements. You will play a key role in overseeing invoice and payment processes, maintaining high-quality financial documentation, and supporting site teams with finance-related processes and guidance.

Working closely with the project, commercial and finance teams, you will ensure supplier invoices are processed in a timely manner, financial systems are maintained with a high level of accuracy, and risks or discrepancies are proactively identified and resolved.

Responsibilities:

• Maintain and enforce standardised finance and project administration processes, systems and documentation to ensure consistency, accuracy and compliance.
• Support the timely processing of purchase orders, invoices, dockets and subcontractor claims to support accurate cost capture and end-of-month reporting.
• Review and verify financial documentation, ensuring correct coding, approvals and compliance with project, commercial and financial requirements.
• Support supplier and subcontractor payments, ensuring invoices are processed accurately and within agreed payment timeframes.
• Monitor and maintain financial registers, including invoices, commitments, insurances and cost tracking, ensuring records remain accurate and up to date.
• Support monthly financial reporting by reconciling accounts, resolving discrepancies and preparing financial information for project stakeholders.
• Identify financial risks, process inefficiencies and data inconsistencies, proactively implementing improvements or escalating issues where required.
• Champion compliance with governance, audit, contractual and legislative requirements, supporting both internal and external audit activities.
• Provide guidance and day-to-day support to Finance Administrators, promoting best practice, consistency and continuous improvement across the team.
• Build strong relationships with project teams, suppliers and key stakeholders, providing responsive financial administration support and contributing to the successful delivery of project outcomes.

About You:

• Demonstrated experience in a Finance Administration, Accounts Payable or similar finance role, ideally within a construction or project environment.
• Exceptional attention to detail, with the ability to accurately process high volumes of financial transactions and maintain data integrity.
• Proven experience processing, verifying and reconciling invoices in accordance with company policies and payment terms.
• Advanced Microsoft Excel skills, including the use of formulas, lookups, pivot tables and data analysis functions.
• Experience using financial or ERP systems to manage accounts payable, reporting and financial records.
• Strong organisational and time management skills, with the ability to prioritise competing deadlines in a fast-paced environment.
• Excellent communication and stakeholder management skills, with the ability to build effective relationships with suppliers, project teams and internal stakeholders.
• A proactive and collaborative approach, with a continuous improvement mindset and a commitment to delivering accurate, high-quality financial administration support.
• Willing to work on site and be flexible with hours / locations.

We Offer:

• Your success is reflected in ours, and as an Alliance we are committed to being an employer of choice here in Adelaide. We pride ourselves on having a diverse and inclusive workplace, as different perspectives and ideas will deliver our long-term success.
• We want you to be with us for the long-term, so providing you with rich career experiences and ongoing training and development is our priority.