Facilities Officer, Property and Facilities Management

Australian Electoral Commission; Canberra; On-site; AUD 85,000 - 105,000; Full time

Job summary

The Australian Electoral Commission in Canberra is seeking a Facilities Management Officer to support the delivery of facilities management services across the AEC portfolio, coordinating maintenance, contractor engagement and day-to-day operations in line with policies and procedures.

You will work with the Property Management and Facilities Team to maintain offices nationally, manage work orders, liaise with external property providers, and ensure compliance with Commonwealth property policy

Qualifications

• Demonstrated ability to coordinate and track day-to-day facilities operations across a property portfolio.
• Experience building and maintaining effective relationships with internal and external stakeholders.
• Ability to communicate effectively and collaborate with colleagues, business areas and external stakeholders.
• Ability to maintain professionalism and exercise sound judgement when working under pressure.
• Demonstrated experience managing competing priorities and adapting to changing business needs.

Responsibilities

• Coordinate maintenance, contractor engagement and operational activities across the AEC portfolio.
• Contribute to management of work orders and liaise with external property providers.
• Ensure compliance with Commonwealth property policy requirements, including environmental practices.
• Support planning and delivery of safe, functional and value-for-money property outcomes across the portfolio.

Skills

Facilities coordination

Stakeholder relationships

Effective communication

Professionalism under pressure

Prioritisation & adaptability

Issue research & analysis

Job description

Facilities Officer, Property and Facilities Management

Australian Electoral Commission – Canberra ACT

The AEC manages a diverse property portfolio of more than 60 premises, ranging from shopfront offices to warehouses that support a nationally dispersed network and workforce. The portfolio actively scales up or down to respond to our operational needs on both a long- and short-term basis.

The Property Management and Facilities Team is responsible for maintaining all AEC offices nationally, including the provision of facility management services. This includes:

• Contributing to the management of work orders.
• Working with our external property providers.
• Ensuring compliance with Commonwealth property policy requirements, including implementing environmental and sustainable practices.

The AEC manages a diverse property portfolio of more than 60 premises, ranging from shopfront offices to warehouses that support a nationally dispersed network and workforce. The portfolio actively scales up or down to respond to our operational needs on both a long- and short-term basis.

The Property Management and Facilities Team is responsible for maintaining all AEC offices nationally, including the provision of facility management services. This includes:

• Contributing to the management of work orders.
• Maintaining AEC property portfolio infrastructure.
• Working with our external property providers.
• Ensuring compliance with Commonwealth property policy requirements, including implementing environmental and sustainable practices.

The key duties of the position include:

This is an exciting opportunity to join the AEC and contribute to work that has a direct impact on Australia's democratic processes.

The AEC is seeking a Facilities Management Officer who can work collaboratively, take initiative and deliver outcomes. The role is responsible for supporting the delivery of facilities management services across the AEC property portfolio, including coordinating maintenance, contractor engagement and operational activities in line with relevant frameworks, policies and procedures. The role is based in Canberra.

The role involves undertaking work that requires sound judgement and initiative under limited direction. The ideal candidate will apply their knowledge across facilities management, contractor coordination and property operations to support the effective delivery of services and ensure compliance with legislative and organisational requirements.

The Facilities Management team forms part of the National Property function and works closely with Leasing and Capital Works teams to support the planning and delivery of safe, functional and value-for-money property outcomes across the AEC’s portfolio.

To excel you’ll have:

We are seeking a motivated and capable professional who can demonstrate the skills, knowledge and experience required to perform successfully in this role, including:

• Demonstrated ability to coordinate and track day-to-day facilities operations, including maintenance requests across a property portfolio.
• Experience in building and maintaining effective relationships with internal and external stakeholders, including regular liaison with property service providers or similar stakeholders.
• Ability to communicate effectively and collaborate with colleagues, business areas and external stakeholders, including through negotiation and stakeholder engagement.
• Ability to maintain professionalism and exercise sound judgement when working under pressure.
• Demonstrated experience managing competing priorities and adapting to changing business needs while maintaining quality outcomes.
• Ability to research and analyse issues, communicate findings clearly, and support the coordination of property management and maintenance activities.

Desirable

• Relevant qualifications and/or experience in a similar role, discipline or operational environment.

Eligibility

• AEC employees must be Australian citizens.
• Any person who is, and seen to be active in political affairs, and intends to publicly carry on this activity, may compromise the strict neutrality of the AEC and cannot be considered.
• Applicants are required to consent to, undergo, obtain and maintain a character clearance.
• Applicants are required to consent to, undergo, obtain and maintain the security clearance required for this role.

Getting to know the Australian Electoral Commission

The Australian Electoral Commission (AEC) is at the heart of Australian democracy.The AEC is responsible for conducting federal elections and referendums, maintaining the Commonwealth electoral roll and making sure the Australian public is informed about all electoral matters. Our goal is to see that all eligible Australians actively participate in our democracy.The AEC values of electoral integrity through quality, agility and professionalism drive strategic and corporate planning and assist in organising the agency in a way that will effectively deliver the business into the future.The AEC is an equal opportunity employer which upholds the APS employment principles and actively encourages a diverse and inclusive workplace.The AEC’s statutory functions in relation to the conduct of elections and referendums require that the AEC and its employees must be, and must be seen to be, impartial and politically neutral. As a result, the AEC Enterprise Agreement and Political Neutrality Policy state that it is an inherent requirement of AEC employment that employees, and prospective employees, are not publicly active in any political affairs and do not publicly engage in such activities. This includes advocating any issues associated with a referendum. Should a prospective employee fail to meet this inherent requirement, they will be ineligible for employment with the AEC.