Facilities Maintenance Coordinator

CSL; City of Melbourne; On-site; AUD 90,000 - 130,000; Full time

Job summary

CSL is seeking a Facilities Maintenance Coordinator for the Broadmeadows site in Melbourne. You will coordinate maintenance contractors, plan preventive and corrective tasks, and ensure compliance with CSL standards while interfacing with manufacturing, engineering, quality and operations teams.

The role focuses on asset reliability, service performance, and timely maintenance activities using SAP and CMMS, with strong emphasis on safety and environmental excellence on site.

Qualifications

• Engineering degree or relevant trade qualification with associated technical experience.
• Demonstrated experience in facilities, building and grounds maintenance, including supervision and management of contractors.
• Sound knowledge of facility maintenance operations, service contract management, CMMS platforms, and associated business systems.
• Understanding of quality, safety, environmental and cGMP requirements within regulated manufacturing or pharmaceutical environments.
• Strong analytical, planning, organisational and problem-solving skills, with the ability to manage competing priorities and drive continuous improvement.
• Excellent communication, stakeholder management and interpersonal skills, with a collaborative approach, adaptability, and commitment to learning and development.

Responsibilities

• Coordinate facility maintenance contractors and service providers, including access, scheduling, work execution, service acceptance, invoice verification, and issue escalation.
• Monitor contractor performance against contracts, KPIs, compliance requirements, and CSL standards, driving continuous improvement and service excellence.
• Plan, schedule, and coordinate preventive and corrective maintenance activities using SAP and CMMS systems, ensuring timely completion of work orders.
• Support facility inspections, maintenance programs, shutdowns, and emergency maintenance activities, prioritising work based on operational needs and asset risk.
• Maintain asset, maintenance, and compliance records, while supporting asset lifecycle planning, reliability improvements, condition assessments, and replacement programs.
• Manage facility infrastructure services, including building fabric, plumbing, fire systems, lifts, pest control, waste management, and other site assets.
• Ensure compliance with CSL quality, regulatory, and governance requirements through documentation reviews, audits, CAPAs, investigations, and change controls.
• Partner with manufacturing, engineering, quality, and operational teams to coordinate maintenance activities and promote strong safety and environmental performance.

Skills

Contractor management

Maintenance planning

Stakeholder management

Analytical thinking

Education

Engineering degree

Trade qualification with relevant experience

Tools

SAP

CMMS

Job description

The Opportunity:

The Facilities Maintenance Coordinator supports the effective delivery of facility maintenance and operational services across the Broadmeadows site through contractor coordination, maintenance planning, service provider management and compliance oversight.

The position contributes to the reliability and compliance of facility infrastructure by coordinating planned and corrective maintenance activities, monitoring contractor performance, maintaining maintenance records and supporting quality and compliance programs.

The role provides operational support to ensure outsourced service providers meet contractual, safety, quality and performance requirements while fostering strong stakeholder relationships across the site

The Role:

• Coordinate facility maintenance contractors and service providers, including access, scheduling, work execution, service acceptance, invoice verification, and issue escalation.
• Monitor contractor performance against contracts, KPIs, compliance requirements, and CSL standards, driving continuous improvement and service excellence.
• Plan, schedule, and coordinate preventive and corrective maintenance activities using SAP and CMMS systems, ensuring timely completion of work orders.
• Support facility inspections, maintenance programs, shutdowns, and emergency maintenance activities, prioritising work based on operational needs and asset risk.
• Maintain asset, maintenance, and compliance records, while supporting asset lifecycle planning, reliability improvements, condition assessments, and replacement programs.
• Manage facility infrastructure services, including building fabric, plumbing, fire systems, lifts, pest control, waste management, and other site assets.
• Ensure compliance with CSL quality, regulatory, and governance requirements through documentation reviews, audits, CAPAs, investigations, and change controls.
• Partner with manufacturing, engineering, quality, and operational teams to coordinate maintenance activities and promote strong safety and environmental performance.

To be successful

• Degree in Engineering from a recognised tertiary institution, or a relevant trade qualification with associated technical experience.
• Demonstrated experience in facilities, building and grounds maintenance, including the supervision and management of contractors and service providers.
• Sound knowledge of facility maintenance operations, service contract management, CMMS platforms, and associated business systems.
• Understanding of quality, safety, environmental and cGMP requirements within regulated manufacturing or pharmaceutical environments.
• Strong analytical, planning, organisational and problem‑solving skills, with the ability to manage competing priorities and drive continuous improvement.
• Excellent communication, stakeholder management and interpersonal skills, with a collaborative approach, adaptability, and commitment to learning and development.