Facilities & Mailroom Specialist — Collaborative Law Firm

Lander & Rogers; Sydney; On-site; AUD 55,000 - 65,000; Full time

Benefits offered by this job

Wellness days

Extra annual leave

Home office allowance

Tech discounts

Job summary

Lander & Rogers is seeking a Facilities Assistant to support the national mailroom, document handling, and facilities help desk. You will manage mail distribution, courier coordination, digitisation, and secure storage while aiding with reception and facilities requests.

The role requires a capable multitasker with strong communication, time management, and team-work skills, plus willingness to assist in office moves and space projects. This position is based in Sydney.

Qualifications

• Previous experience in a Mailroom or Office environment within professional services is advantageous.
• Experience with scanning documents and online ordering platforms (courier coordination).
• Current First Aid certification, or willingness to obtain it.
• Ability to prioritise, time manage and coordinate multiple tasks.
• Thrives in a fast-paced, collaborative team.
• Strong problem-solving skills.
• Excellent written and verbal communication.
• Capable of performing physical tasks including lifting.

Responsibilities

• Mailroom: deliver mail and courier services, digitise and track documents, and manage courier bookings.
• Maintain document governance, secure storage, and upload to iManage.
• Process mailroom invoices and manage stock of supplies.
• Ensure WHS compliance and safe working practices.
• Provide front-of-house reception during lunch and peak times.
• Coordinate contractor inductions and access management.
• Triages and responds to facilities requests, coordinates work orders and contractors.

Skills

Mailroom experience

Digital document systems

First Aid certified

Time management

Team player

Problem solving

Communication skills

Physical fitness

Tools

Scanning equipment

Courier coordination tools

Job description

Lander & Rogers is seeking a Facilities Assistant to support the national mailroom, document handling, and facilities help desk. You will manage mail distribution, courier coordination, digitisation, and secure storage while aiding with reception and facilities requests.

The role requires a capable multitasker with strong communication, time management, and team-work skills, plus willingness to assist in office moves and space projects. This position is based in Sydney.