Facilities & Front‑Office Coordinator — Melbourne

Hatch; City of Melbourne; On-site; AUD 60,000 - 80,000; Full time

Job summary

Hatch in Melbourne is seeking a Facilities Coordinator to deliver a professional workplace experience across reception, meeting rooms, and daily office administration.

You will manage visitor intake, coordinate events, monitor cleaning standards, and liaise with vendors to keep the Melbourne office welcoming and well-presented. Strong organisational skills and proficiency with MS Office are essential.

Qualifications

• Strong customer service and communication skills.
• Highly organised with excellent attention to detail.
• Able to manage multiple priorities and work proactively.
• Proficient in Microsoft Office and general administrative systems.

Responsibilities

• Manage reception and provide a welcoming experience for employees, visitors, and clients.
• Coordinate meeting rooms, including room setup, presentation, and catering arrangements.
• Support the delivery of office events, town halls, and client functions.
• Monitor workplace presentation standards and cleaning service performance across the office.
• Manage office supplies, mail, couriers, PPE, and general workplace administration.
• Build positive relationships with employees, visitors, and service providers to ensure a seamless workplace experience.

Skills

Customer service

Organised

MS Office

Communication

Tools

Microsoft Office Suite

Job description

Hatch in Melbourne is seeking a Facilities Coordinator to deliver a professional workplace experience across reception, meeting rooms, and daily office administration.

You will manage visitor intake, coordinate events, monitor cleaning standards, and liaise with vendors to keep the Melbourne office welcoming and well-presented. Strong organisational skills and proficiency with MS Office are essential.