Facilities Coordinator, on-site (2 positions)

CBRE Group, Inc.; Redmond; On-site; AUD 59,000 - 61,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) plan

Career development

Job summary

CBRE Group, Inc. is seeking a Facilities Coordinator to support approximately 250,000–300,000 square feet of laboratory, manufacturing, and testing facilities on site with the client in Redmond, WA.

You will work with Facilities Managers, Engineering and Maintenance teams, client stakeholders, vendors, and service providers to coordinate daily operations and help maintain a safe, efficient, and high-performing workplace.

Qualifications

• High School Diploma or GED with a minimum of 2 years of job-related experience in facilities.
• Some exposure to finance-related tasks required. Experience with purchase order creation and invoice process preferred.
• Must be self-sufficient and can work independently. Resourceful in seeking clarification when needed.
• Must possess strong attention to detail.
• Ability to follow basic work routines and standards in the application of work.
• Communication skills to exchange straightforward information.
• Proficiency with Google Workspace applications.
• Working knowledge of Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Experience using a CMMS and familiarity with AI-powered tools to support productivity and reporting is a plus.
• Strong organizational skills with an inquisitive mindset.
• Demonstrated customer service abilities.
• Basic math skills.

Responsibilities

• Regularly monitor work orders to ensure timely completion and closure.
• Generate, track and analyze work order reports and monitor performance.
• Coordinate with landlords, tenants, and service providers to enforce procedures and reporting formats.
• Respond promptly to client inquiries and concerns about the site.
• Review work orders, proposals, and files submitted by vendors.
• Conduct site walkthroughs to identify and address issues.
• Assist with basic facility maintenance and workplace setup tasks as needed.
• Follow instructions and ask clarifying questions when needed.
• Address common inquiries or complaints from clients, co-workers, and supervisors.

Skills

Attention to detail

Communication skills

Independent work

Customer service

Organizational skills

Problem solving

Education

High School Diploma or GED

Tools

CMMS

AI-powered reporting tools

Microsoft Office

Job description

About the Role:

Join CBRE as a Facilities Coordinator supporting one of our premier clients in the technology sector. In this role, you will support approximately 250,000 to 300,000 square feet of laboratory, manufacturing, and testing facilities while working onsite with the client in Redmond, WA. Working closely with Facilities Managers, Engineering and Maintenance teams, client stakeholders, vendors, and service providers, you will help coordinate day-to-day operations and contribute to a safe, efficient, and high-performing workplace environment.

A key responsibility of this role is supporting the Maintenance and Engineering teams through work order management, including entering, tracking, updating, and reporting on work orders to ensure timely completion and operational efficiency. As part of CBRE's Facilities Management team, you'll gain exposure to a fast-paced, client-focused environment where your organizational, communication, and problem-solving skills will directly contribute to the success of this high-profile account.

What You’ll Do:

• Regularly monitor work orders to ensure their timely completion and closure.

• Generate, track and analyze work order reports and monitor performance.

• Work with landlords, tenants, and service providers to make sure they implement and recognize all procedures, policies, and reporting formats.

• Acknowledge and address all client inquiries related to the site, responding promptly to client inquiries and concerns.

• Review work orders, proposals, department files, and other paperwork submitted by vendors.

• Conduct site walkthroughs to identify and address site issues.

• Perform basic facility maintenance and workplace support tasks, including assembling furniture, hanging pictures and assist with minor repairs as needed.

• Follow instructions, short correspondence, and memos and ask clarifying questions.

• Respond to common inquiries or complaints from clients, co-workers, and supervisors.

• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.

• Impact through clearly defined duties, methods, and tasks are described in detail.

• Deliver own output by following defined procedures and processes under close supervision and guidance.

What You’ll Need:

• High School Diploma or GED with a minimum of 2 years of job-related experience in facilities.

• Some exposure to finance-related tasks required. Experience with purchase order creation and invoice process preferred.

• Must be self-sufficient and can work independently. Candidate should also be resourceful and proactive in seeking clarification when needed.

• Must possess strong attention to detail.

• Ability to follow basic work routines and standards in the application of work.

• Communication skills to exchange straightforward information.

• Proficiency with Google Workspace applications required.

• Working knowledge of Microsoft Office Suite, to include Word, Excel, Outlook and PowerPoint. Experience using a CMMS and familiarity with utilizing AI powered tools to support productivity and report are a plus.

• Strong organizational skills with an inquisitive mindset.

• Demonstrated customer service abilities are required.

• Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.

• Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

Why CBRE?

• Competitive Benefits: CBRE offers a comprehensive benefits package including medical, dental, and vision insurance, life insurance, disability coverage, and a 401(k) plan starting the first day of the month following your start date.

• Professional Development: We are committed to investing in our employees' growth and development through training programs, certifications, and mentorship opportunities.

• Career Advancement: CBRE is a global leader in commercial real estate services, providing ample opportunities for career progression and advancement within the company.

Washington Residents: CBRE carefully considers multiple factors to determine compensation, including a candidate’s education, training, and experience. The minimum salary for the Facilities Coordinator position is $30.00 hourly and the maximum salary for the Facilities Coordinator position is $31.25 hourly. The compensation that is offered to a successful candidate will depend on the candidate’s skills, qualifications, and experience. Successful candidates will also be eligible for a discretionary bonus based on CBRE’s applicable benefit program. This role will provide the following benefits: 401(K), Dental insurance, Health insurance, Life insurance, and Vision insurance.

Equal Employment Opportunity: CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at [e-mail] or via telephone at [phone] (U.S.) and [phone] (Canada).

CBRE, Inc. is an Equal Opportunity and Affitive Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)