Facilities Coordinator

Jones Lang LaSalle Incorporated; Canberra; Hybrid; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Employee discounts

Maternity leave (18 weeks)

Private health insurance discounts

Active social club

EV novated lease

Volunteer time off

Career opportunities with Australia’s

Job summary

Jones Lang LaSalle Incorporated (JLL) is recruiting a Facilities Coordinator for on-site support in Canberra, Brisbane, Melbourne and beyond. The role focuses on delivering FM services, coordinating with centralised teams, vendors and service providers, and ensuring timely issue resolution across sites.

You will manage administrative tasks, asset validation, and compliance documentation while supporting Preventative Maintenance and Asset Management initiatives.

Qualifications

• Minimum 1-2 year’s experience in property related role.
• Current Real Estate Certificate of Registration.
• Ability to obtain and hold an AGSVA Clearance and/or related Entity clearances.

Responsibilities

• Deliver superior service measured through contractual KPIs.
• Ensure tasks are completed on time with documented gaps and management plan.
• Maintain compliance with WHS, environmental and risk policies.
• Collaborate with Facilities Managers, Vendors and internal teams.
• Support service delivery to meet contractual obligations of the FM contract remit.

Skills

Property experience

AGSVA clearance eligibility

Communication with stakeholders

Education

Property/Real Estate qualification

Job description

## Facilities CoordinatorAplikuj: On-site: Canberra, ACT: Brisbane, QLD: Melbourne, VIC: Full time: Opublikowano dzisiaj: REQ533749**JLL empowers you to shape a brighter way**.Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.**Shaping the future of real estate for a better world!**At JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working.We bring to life see a Brighter Way in all that we do by seeking better, smarter, more innovative ways of working. We approach our work in a warmer, more optimistic, and inclusive way.JLL is a global leader in helping clients envision where people live, work, play, shop, and eat.**What this opportunity involves:**This Facilities Coordinator role supports the delivery of FM services across owned and leased properties, working closely with centralised teams, vendors, and service providers. You'll coordinate day-to-day FM activities using Corrigo CMMS, manage contractor performance escalations, and ensure timely resolution of site issues with minimal business disruption.The position involves administrative support including processing Change Direct Notices for property transitions, validating assets and compliance documentation, and preparing reports on service delivery. You'll support the implementation of Preventative Maintenance and Asset Management Plans (PAMP), manage landlord communications, and maintain compliance records aligned with contractual obligations. Strong relationship-building skills are essential as you'll collaborate with Property Service Centre teams, FM Vendor Managers, Regional FM teams, Facilities Managers, contractors, and suppliers. The role requires adherence to WHS, environmental, and risk management policies while developing proficiency in JLL's various technology platforms and systems.**Key Responsibilities include:*** Deliver superior service measured through compliance to contractual key performance indicators.* Provide superior service measured through Entities feedback.* Ensure activities assigned are being achieved per the required timeline with any gaps documented through an agreed management plan.* Role model behaviour, consistent with cultural and ethical requirements of the Company.* Manage all assigned tasks effectively, evidenced through feedback from key stakeholders.* Enhance and grow one’s own professional and personal skills.* Contributes towards the growth of the company and meeting assigned targets.* Support the management of service delivery to meet contractual obligations of JLL within the Facilities Management Contract Remit.* Build and maintain strong working relationships with key stakeholders such as key Facilities Managers, Property Managers, Vendors, and internal teams.* Ensure all Conflicts of Interest (COI) are effectively managed in accordance with the client endorsed JLL COI Management processes (whether perceived, potential or actual). This includes prompt notification to client in writing of any conflicts that arise (or are likely to arise), making full disclosure of all relevant information relating to the conflict and outlining activities proposed to resolve or otherwise deal with the conflict.**Sounds like you? This is what we’re looking for:*** Minimum 1-2 year’s experience in property related role* Preferred Tertiary qualification in Property/Real Estate or equivalent.* Current Real Estate Certificate of Registration.* Ability to obtain and hold an AGSVA Clearance and or any additional associated Entity clearances.**Benefits:**Great employee discounts off fitness, wellbeing & other renowned brands18 weeks paid maternity leavePrivate Health Insurance DiscountsActive Social ClubEmployee assistant programNovated Lease for EV carsPaid time off for volunteer workCareer Opportunities with Australia's #1 Commercial Real Estate firmPremium offices**What you can expect from us:**As an organization, we don’t just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity and building an inclusive workplace. This is why, for more than a decade, we continue to rank among the World’s Most Ethical Companies. We support applications from all underrepresented groups, including Aboriginal and Torres Strait Islanders, LGBT+, people with disability and people of all age, religions and race. We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military. We recognise and appreciate the skills acquired in their service careers as vital and transferable to our workforce.Apply today, quoting job reference number **REQ533749****Location:**On-site –Brisbane, QLD, Canberra, ACT, Melbourne, VIC