EXPERIENCED LEGAL SECRETARIES - FULLY REMOTE

seek.com.au; Sydney; Remote; AUD 69,000 - 76,000; Part time

Job summary

Unknown is seeking two Experienced Legal Secretaries to work fully remotely in Australia. Each role is part-time at 15 hours per week, with pay of $50–$55 per hour plus super, and an immediate start available.

You will support a Principal with extensive experience, handling file care, client communications, and administrative tasks from home. Responsibilities include opening matters in Clio, managing diaries, preparing invoices and costs agreements, and coordinating with clients, courts, and

Qualifications

• At least five years' experience as a legal secretary, supporting a Principal directly.
• Experience with basic office accounting and billing in a legal practice.
• Clio Grow experience would be highly regarded.
• Experience in criminal or traffic law practice would be highly regarded.
• Strong computer skills, including Microsoft 365, electronic document management and PDF preparation.
• Confident with cloud-based systems and learning new software.

Responsibilities

• Open and maintain matters in Clio and keep electronic files and client records organised
• Prepare and issue costs agreements, invoices and requests for funds under the Principal's direction
• Follow up outstanding documents, client instructions and payments
• Manage appointments, court dates, diary reminders and administrative deadlines
• Assist with inbox management and follow up correspondence requiring attention
• Prepare and format correspondence, assemble documents and assist with filing and service arrangements as directed
• Liaise professionally with clients, courts and other practitioners
• Maintain templates, checklists and clear records of outstanding tasks
• Undertake basic office accounting, including client billing, maintaining supplier records, preparing supplier payments for the Principal's approval, and keeping office accounts up to date

Skills

Legal secretarial experience

Microsoft 365

Electronic document management

Billing & basic office accounting

Strong organisational skills

Tools

Clio Grow

Job description

EXPERIENCED LEGAL SECRETARIES - FULLY REMOTE

Two part-time positions | 15 hours per week each | $50–$55 per hour plus super | Immediate start available

Fully remote — applicants welcome from anywhere in Australia. No office attendance required.

About the role

An established legal practice is seeking two experienced legal secretaries to provide direct administrative and file support to its Principal.

These positions suit capable legal secretaries who enjoy taking responsibility for well-organised files and would value an ongoing role working from home. You will work directly with a Principal with more than 30 years’ legal experience.

Working Hours

Each position involves 15 hours per week, worked over three days of five hours each.

Please nominate your preferred working days when applying. These may include a weekend day, although weekend work is not essential. Working days and start and finish times will be agreed before commencement.

A computer will be supplied, and an immediate start is available. Telephone reception is handled by an external answering service.

Key responsibilities

Open and maintain matters in Clio and keep electronic files and client records organised

Prepare and issue costs agreements, invoices and requests for funds under the Principal's direction

Follow up outstanding documents, client instructions and payments

Manage appointments, court dates, diary reminders and administrative deadlines

Assist with inbox management and follow up correspondence requiring attention

Prepare and format correspondence, assemble documents and assist with filing and service arrangements as directed

Liaise professionally with clients, courts and other practitioners

Maintain templates, checklists and clear records of outstanding tasks

Undertake basic office accounting, including client billing, maintaining supplier records, preparing supplier payments for the Principal's approval, and keeping office accounts up to date

Trust accounting is handled by a separate bookkeeper and is not part of this role. You will assist with sending requests for funds and coordinating relevant information.

About you

At least five years' experience as a legal secretary, with the confidence to support a Principal directly

Experience with basic office accounting and billing in a legal practice

Clio Grow experience would be highly regarded

Experience in a criminal or traffic law practice would be highly regarded

Strong computer skills, including Microsoft 365, electronic document management and PDF preparation

Confidence using cloud-based systems, learning new software and resolving routine technology issues

Accurate written communication, excellent organisation, attention to detail and reliable follow-through

Initiative and the ability to manage agreed priorities independently

Discretion and professionalism when handling confidential information

A private home workspace suitable for confidential legal work, together with a reliable internet connection

The legal right to work in Australia and the ability to fulfil the advertised working hours