Executive Support Officer. Permanent Full Time - Darwin

Return To Life Without Barriers; Darwin; Hybrid; AUD 80,000 - 110,000; Full time

Benefits offered by this job

Hybrid work from home arrangements

Salary packaging benefits

Monthly rostered days off

Employee wellbeing program

Career opportunities

Job summary

Life Without Barriers is seeking an Executive Support Officer to provide comprehensive coordination, administrative and project support to the Director Disability Services NT in Darwin. The role is full-time with a hybrid work pattern, 2–3 days in the Darwin office and some work from home.

You will thrive in a fast-paced environment with shifting priorities and strong stakeholder engagement. The successful candidate will demonstrate experience supporting senior leaders, exceptional

Qualifications

• Experience supporting a Senior Leader.
• Ability to build and maintain relationships with internal and external stakeholders at all levels.
• Problem solving with consideration of strategic implications.
• High level of influencing, verbal and written communication skills.
• Ability to develop and collate organisation reporting and papers on sensitive matters.
• Ability to manage sensitive information with confidentiality.
• Demonstrated ability to manage conflicting priorities, work under pressure and meet deadlines.
• Advanced proficiency in Microsoft Office suite of programs.

Responsibilities

• Provide timely and effective diary management for the Director Disability Services NT.
• Prepare high-quality documents (reports, letters, submissions).
• Arrange travel and accommodation as required.
• Provide admin support including reconciliation of monthly expenses.
• Plan and coordinate meetings, agendas, papers and minutes.
• Ensure the Director is prepared for meetings and events with briefing materials and logistics.
• Review correspondence and prepare responses on behalf of the Director.
• Coordinate operational reporting, including analysis and insights.

Skills

Senior leadership support

Relationship building

Strategic thinking

Influencing communication

Confidentiality

Prioritisation under pressure

Microsoft Office proficiency

Tools

Microsoft Office Suite

Job description

Job Description

About the Organisation

Life Without Barriers is a leading social purpose, not for profit organisation of 8,000 employees working in more than 500 communities across Australia. We support children, young people and families, people with disability, older people, and people with mental illness. We work with people who are homeless, refugees and asylum seekers.

Empowering people with disability to live life the way they choose is at the heart of how Life Without Barriers has operated for over 25 years. This is an exciting opportunity to join our team and continue this mission. Support people with disability to have the choice, control, and independence to live their best life. If you're passionate about inclusivity, respect, and making a meaningful difference, this is the career move for you.

We want to employ people who reflect the diversity of our clients to ensure we can support each client's individual needs and wants. We encourage people of Aboriginal and Torres Strait Islander background and people with disability to apply.

About the role

As an Executive Support Officer, you will provide a full range of coordination, communication, administrative and project support to the Director Disability Services NT enabling them to operate effectively and efficiently.

The successful candidate will have previous experience supporting a senior leader, will be highly relational, a quick learner, problem solver and be flexible and adaptable to thrive in a fast-paced environment with rapidly changing priorities.

This role is permanent full-time role based in our Darwin office (2-3 times per week) with hybrid work from home arrangements.

Key responsibilities

• Provide timely and effective diary management
• Prepare high-quality documents (reports, letters, submissions etc)
• Arrange travel and accommodation as required
• Administration support including reconciliation of monthly expenses
• Plan and coordinate meetings (including agenda preparation, collation of papers and taking minutes)
• Ensure the Director is prepared for all meetings and events (including briefing materials, presentations and logistics)
• Review incoming correspondence, prepare a response and/or send written correspondence on behalf of the Director
• Coordinate and collate operational reporting, including analysis and insights
• Monitor the implementation of Strategic and Business Plans for the Director
• Proactively work with stakeholders to ensure achievement of timelines, budgets and outcomes, and providing updates as required.
• Stay abreast of industry themes, trends, changes and developments
• Establish and maintain working relationships with key internal and external stakeholders

Skills & experience

• Experience providing support to a Senior Leader
• Experience building and maintaining relationships with key internal and external stakeholders at all levels
• Problem solving skills and ability to consider strategic implications of decisions/actions
• High level of influencing, verbal and written communication skills
• Ability to develop and collate organisation reporting and papers on complex and sensitive matters
• Ability to manage sensitive information and maintain a high degree of confidentiality
• Demonstrated ability to manage conflicting priorities, work under pressure and meet deadlines
• Advanced proficiency in Microsoft Office suite of programs.

Successful candidates will be required to clear probity checks including National Criminal History Record Check.

Benefits

• Hybrid work from home arrangements
• Supportive leadership that leads with respect and relationships at the core
• National organisation with various career opportunities
• Employee wellbeing program
• Salary packaging benefits including up to $15,900 of your annual salary tax free
• Monthly rostered days off

Candidates with disabilities who require adjustments to the recruitment process or the application form in an alternate format can visit for information on our access and inclusion work and how to contact us directly.

Applications close at midnight Tuesday 20th October 2026.