Executive Support Officer for Senior Leaders

Mercy Health Australia; City of Melbourne; Hybrid; AUD 90,000 - 110,000; Full time

Job summary

Mercy Health Australia is seeking a highly organized Senior Leadership Support Officer to back the Chief Clinical Officer and General Manager – Client Services & Marketing. Based at our Head Office in Richmond, VIC, the role is fixed-term until mid-2027 with hybrid work options and a focus on high‑level administration for senior leaders.

You will manage calendars, travel, minutes, reports, and correspondence while handling confidential information and supporting divisional projects across the

Qualifications

• Proven experience providing senior-level secretarial support.
• Excellent written and verbal communication skills.
• Ability to manage confidential information with discretion.
• Advanced Microsoft Office skills including Word, Excel, Outlook and PowerPoint.

Responsibilities

• Provide high-level secretarial and administrative support to senior executives.
• Full diary management for two senior leaders, travel arrangements, and meeting coordination.
• Prepare professional documents including reports, presentations, and correspondence.
• Take accurate meeting minutes and follow up on action items.
• Maintain confidentiality and support divisional projects as directed.
• Organise offsite meetings and assist with inbox management for two leaders.
• Process and manage credit card and invoice expenses.

Skills

Microsoft Office Suite

Diary management

Meeting coordination

Minutes taking

Secretarial support

Communication skills

Tools

Outlook

Word

PowerPoint

Excel

Job description

Mercy Health Australia is seeking a highly organized Senior Leadership Support Officer to back the Chief Clinical Officer and General Manager – Client Services & Marketing. Based at our Head Office in Richmond, VIC, the role is fixed-term until mid-2027 with hybrid work options and a focus on high‑level administration for senior leaders.

You will manage calendars, travel, minutes, reports, and correspondence while handling confidential information and supporting divisional projects across the