Executive Support Officer (Aboriginal Identified)

Team 3Thirty; Sydney; Hybrid; AUD 103,000 - 114,000; Full time

Job summary

Department of Planning, Housing and Infrastructure seeks an Executive Support Officer (Aboriginal Identified) to support Aboriginal Strategy, Policy and Engagement. The role is temporary full-time for up to six months with potential extension and locations beyond Parramatta.

Location Parramatta; other NSW locations considered on application. Salary $102,936 to $113,579 per annum plus superannuation, relative to experience.

Qualifications

• Organisation and administration: Describe how you coordinated meetings, events, travel or office tasks and kept the required records in order.
• Multiple tasks and deadlines: Explain how you tracked project actions, updated a plan or balanced competing tasks to meet agreed timeframes.
• Written and verbal communication: Use correspondence, a report or an enquiry to show how you communicated clearly and directed information to the appropriate person.
• Attention to detail: Describe the checks you used to keep databases, project records or business documents accurate and up to date.
• Microsoft Office and business systems: Name the tools you used for records, research or coordination and explain how they supported the team’s work.
• Collaboration and respectful community relationships: Show how you worked with stakeholders or diverse communities, listened to their needs and maintained respectful communication.

Job description

Executive Support Officer (Aboriginal Identified) application checklist: eligibility and project-support evidence

The Executive Support Officer (Aboriginal Identified) role supports Aboriginal Strategy, Policy and Engagement at the Department of Planning, Housing and Infrastructure. You will coordinate administration and project activities for initiatives involving Aboriginal communities and stakeholders across NSW. The temporary full-time appointment is for up to six months, with a possible extension and locations beyond Parramatta considered on application.

Before working through how to apply for Executive Support Officer (Aboriginal Identified), check the identified-role eligibility conditions. Applicants must meet the stated descent, identification and community-acceptance criteria together. The written application requires a CV and cover letter, with the letter explaining your administrative experience and ability to work respectfully with stakeholders.

The work includes meetings and travel, project plans and databases, as well as correspondence and basic research. Choose examples that show how you kept actions moving and information accurate while building positive working relationships. Explain the contribution you made to a project or team’s work, using details that demonstrate your communication and attention to deadlines.

Executive Support Officer (Aboriginal Identified) role snapshot

Role Executive Support Officer (Aboriginal Identified)

Organisation Department of Planning, Housing and Infrastructure, Aboriginal Strategy, Policy and Engagement

Location Parramatta; other NSW locations considered on application, with flexible working supported

Employment Temporary full-time up to six months, with possibility of extension

Salary or remuneration $102,936 to $113,579 per annum plus superannuation, relative to experience

Give the hiring team the documents and written responses it requests, within the stated limits. Check the application form before drafting so the final submission follows the required format.

Application requirements for Executive Support Officer (Aboriginal Identified)

• CV

No document page limits are specified. We recommend a focused two-page cover letter and a three- to four-page CV unless the application form directs otherwise; check any requested identity evidence in the form without assuming an extra upload requirement.

Role conditions and qualifications

• This is an Aboriginal Identified role under the NSW Anti-discrimination Act 1977; all three stated identity criteria must be met
• The applicant must be of Aboriginal and/or Torres Strait Islander descent
• The applicant must identify as an Aboriginal and/or Torres Strait Islander person
• The applicant must be accepted as such by the Aboriginal and/or Torres Strait Islander community
• Applicants must be an Australian or New Zealand citizen, a permanent resident, or hold a valid Australian working visa for the duration of the appointment
• Standard pre-employment checks apply, including a criminal record check

Candidate evidence for Executive Support Officer (Aboriginal Identified)

Provide administrative, project and coordination support for Aboriginal Strategy, Policy and Engagement, maintaining records, organising activities and helping teams progress initiatives for Aboriginal communities. The evidence areas below help you choose examples for that work.

Requirement or evidence area

How to demonstrate it

Organisation and administration Describe how you coordinated meetings, events, travel or office tasks and kept the required records in order.

Multiple tasks and deadlines Explain how you tracked project actions, updated a plan or balanced competing tasks to meet agreed timeframes.

Written and verbal communication Use correspondence, a report or an enquiry to show how you communicated clearly and directed information to the appropriate person.

Attention to detail Describe the checks you used to keep databases, project records or business documents accurate and up to date.

Microsoft Office and business systems Name the tools you used for records, research or coordination and explain how they supported the team’s work.

Collaboration and respectful community relationships Show how you worked with stakeholders or diverse communities, listened to their needs and maintained respectful communication.

Example application structure for Executive Support Officer (Aboriginal Identified)

The application requires a CV and a cover letter for this Aboriginal Identified role. We recommend a two-page letter because no letter limit is specified, subject to the application form’s instructions. The outline below shows where to explain your administrative and project contribution while keeping the separate eligibility conditions clear.

Application section

What to include

Opening and organisation Introduce your interest in Aboriginal Strategy, Policy and Engagement and the administrative support you have provided.

Actions and deadlines Describe a project or coordinated activity and how you tracked several tasks to completion.

Communication and accurate records Explain your correspondence, reports or records work and the checks that kept information useful.

Systems and practical research Show how you used Office applications, databases or information gathering to support a team decision or activity.

Stakeholder relationships Give a respectful, specific example of working with communities or stakeholders and explain your contribution.

Eligibility and closing Address the identified-role and work-right conditions accurately, then state your location preference where relevant.

Before you submit

Confirm that you meet all three identity criteria and the appointment’s work-right conditions. Check the application form for any supporting evidence or document limits, and keep cultural or community information respectful and relevant. Make your project actions and records work clear in the letter, state any location preference and submit before 11:55 pm on 12 October.