Executive Support Officer (Aboriginal Identified)

Current Jobs; City of Parramatta; Hybrid; AUD 103,000 - 114,000; Full time

Job summary

Department of Planning, Housing and Infrastructure (DPHI) in NSW seeks an organised Executive Support Officer to provide admin, project and coordination support for Aboriginal-focused initiatives across NSW.

You will support meetings, travel, reports and stakeholder engagement while maintaining databases and helping drive continuous improvement in processes. Aboriginal identity is a genuine aspect of the role.

Qualifications

• Strong organisational and administrative skills.
• Ability to manage multiple tasks and meet deadlines.
• Excellent written and verbal communication skills.
• Strong attention to detail.
• Knowledge and confidence in using Microsoft Office and other business systems.
• An enjoyment of working collaboratively with a range of stakeholders.
• Ability to build positive relationships and communicate respectfully with diverse communities.

Responsibilities

• Provide administration support, records management and general office coordination.
• Organise meetings, events and travel arrangements.
• Prepare correspondence, reports and other business documents.
• Assist project teams by tracking tasks, updating project plans and maintaining records.
• Respond to enquiries and direct requests to the appropriate people.
• Maintain databases and ensure information is accurate and up to date.
• Help gather information and undertake basic research to support projects and decision-making.
• Support continuous improvement by contributing ideas to enhance processes and procedures.
• Work safely and follow workplace health and safety requirements.

Skills

Organisational skills

Administrative skills

Written and verbal communication

Attention to detail

Microsoft Office proficiency

Stakeholder collaboration

Relationship building

Diverse communities communication

Tools

Microsoft Office

Job description

hape your world in a diverse team that values unique lived experiences and cultural knowledge!

• Aboriginal Identified role in Aboriginal Strategy, Policy and Engagement
• Make a meaningful impact by supporting initiatives that strengthen outcomes for Aboriginal communities across NSW, while working in a culturally capable and supportive team
• Temporary Full-Time opportunity up to 6 months with possibility of extension
• NSW Office located in Paramatta, other locations considered upon application. Flexible working supported
• Salary relative to experience, and ranges from $102,936 to $113,579 plus super

This is an Aboriginal Identified role where Aboriginal identity, cultural knowledge or connections are a genuine aspect of the role. Positions are specifically noted under the provisions of the NSW Anti-discrimination Act (1977).

The role

We are looking for an organised and motivated Executive Support Officer to join our deadly team.

In this role, you will provide administrative, project and coordination support to help deliver important initiatives that benefit Aboriginal communities and stakeholders across NSW.

This is a great opportunity for someone who enjoys working with people, staying organised and contributing to meaningful outcomes.

As an Executive Support Officer, you will:

• Provide administration support, records management and general office coordination.
• Organise meetings, events and travel arrangements.
• Prepare correspondence, reports and other business documents.
• Assist project teams by tracking tasks, updating project plans and maintaining records.
• Respond to enquiries and direct requests to the appropriate people.
• Maintain databases and ensure information is accurate and up to date.
• Help gather information and undertake basic research to support projects and decision-making.
• Support continuous improvement by contributing ideas to enhance processes and procedures.
• Work safely and follow workplace health and safety requirements.

For more information read the full Role Description: Executive Support Officer

What you will bring to the role

• Strong organisational and administrative skills.
• Ability to manage multiple tasks and meet deadlines.
• Excellent written and verbal communication skills.

• Strong attention to detail.

• Knowledge and confidence in using Microsoft Office and other business systems.
• An enjoyment of working collaboratively with a range of stakeholders.
• Ability to build positive relationships and communicate respectfully with diverse communities.

Essential requirements

• Aboriginal identified positions are developed where Aboriginal identity, cultural knowledge or connections are a genuine aspect of the role. Positions are specifically noted under the provisions of the NSW Anti-discrimination Act (1977) for Aboriginal people who meet the following criteria:
• is of Aboriginal and/or Torres Strait Islander descent, and
• identifies as an Aboriginal and/or Torres Strait Islander person, and
• is accepted as such by the Aboriginal and/or Torres Strait Islander community.

About us

At the Department of Planning, Housing and Infrastructure (DPHI), you could shape your world while helping us shape the future of NSW. Together, we create vibrant communities, places and precincts, and manage land, assets and property.

We are a high-performing organisation that proudly reflects the communities we serve. Our diversity strengthens our cultural capability and enables us to make a meaningful difference in the lives of people across NSW. As an inclusive and accessible workplace, we value your contribution, lived experience and cultural knowledge, and we want you to feel supported, connected and empowered to succeed. With flexible work arrangements, job share options, workplace adjustments and various employee affinity groups, we are here to help you thrive every day.

Please note to be eligible to apply for this position you must be an Australian or New Zealand citizen or permanent resident or hold a valid Australian working Visa for the duration of the appointment.This role is subject to standard pre-employment checks, including a criminal record check.

Advertised: 28 Sep 2026 AUS Eastern Standard Time
Applications close: 12 Oct 2026 AUS Eastern Daylight Time