Executive Support Officer

Flying Doctor; City of Brisbane; Hybrid; AUD 60,000 - 84,000; Part time

Benefits offered by this job

Salary packaging up to $18,500

Free parking

Employee Assistance Program

Private health insurance discounts

Fitness Passport access

RemServ Rewards

Job summary

The Royal Flying Doctor Service (Queensland Section) is seeking an experienced Executive Support Officer to provide high-level admin and executive support across two Executive leaders. This is a permanent, part-time role based in RFDS Corporate office in Brisbane, four days per week (Mon–Thu).

You’ll manage diaries, coordinate governance, and prepare board materials while building strong stakeholder relationships and contributing to continuous improvement across the Executive Office.

Qualifications

• Experience supporting senior leaders or executives in fast-paced environments.
• Exceptional organisational and time management skills.
• Strong communication and stakeholder engagement abilities.
• Collaborative mindset with ability to deliver internal customer service.

Responsibilities

• Keep Executive leaders organised through proactive diary, meetings, travel and priority management.
• Coordinate meetings end to end, including agendas, minutes, action tracking and follow-up.
• Prepare reports, presentations, correspondence and Board documentation.
• Support governance and reporting activities to keep priorities on track.
• Build strong relationships with internal and external stakeholders.
• Conduct research and prepare briefing materials for informed decisions.
• Identify process improvements to boost efficiency and outcomes.
• Support strategic projects and continuous improvement activities.
• Collaborate with other Executive Support Officers to provide seamless support.

Skills

Executive support

Organisation

Communication

Stakeholder mgmt

Problem solving

Attention to detail

Collaboration

Aviation experience

Job description

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Provide seamless support and help keep purpose driven RFDS Executives coordinated, connected and running smoothly.

Classifications

• Admin / Secretarial / Office Support
• Executive Assistant
• Part-time

Key points

• Part-time opportunity, 4 days per week (Monday to Thursday)
• Access to tax-free salary packaging benefits of up to $18,500
• Join an organisation making a difference for communities across Queensland

Description

Are you an experienced Executive Support professional who thrives on keeping senior leaders organised and focused on what matters most?

The Royal Flying Doctor Service (Queensland Section) is seeking a proactive and highly organised Executive Support Officer to provide high-level administrative and executive support across two Executive leaders. Supporting a collaborative and approachable Executive team, you'll play a key role in ensuring priorities stay on track, stakeholders remain informed and Executive operations run seamlessly.
This is an opportunity to build trusted relationships, exercise sound judgement, and make a meaningful contribution within a purpose driven organisation dedicated to supporting the people of Queensland. In return, you'll enjoy a varied role where no two days are the same, while working with leaders who value initiative, professionalism and a calm, solutions focused approach.
For almost 100 years, the Royal Flying Doctor Service (Queensland Section) has been delivering lifesaving aeromedical and primary healthcare services to rural, remote and regional communities. Every day, our people help ensure that Queenslanders can access essential healthcare wherever they live, work or travel.
As our Executive Support Officer, you will:

• Keep Executive leaders organised through proactive diary, meeting, travel and priority management.
• Coordinate meetings from end to end, including agendas, minutes, action tracking and follow-up.
• Prepare high-quality reports, presentations, correspondence and Board documentation.
• Support governance and reporting activities, ensuring priorities and key deliverables remain on track.
• Build strong relationships with internal and external stakeholders, providing trusted support and service.
• Conduct research, prepare briefing materials and coordinate information to support informed decision-making.
• Identify and implement process improvements that enhance efficiency and outcomes.
• Support strategic projects, organisational initiatives and continuous improvement activities.
• Collaborate with fellow Executive Support Officers to deliver seamless support across the Executive Office.

Executive Support Officer

Provide seamless support and help keep purpose driven RFDS Executives coordinated, connected and running smoothly.

Classifications

• Admin / Secretarial / Office Support
• Executive Assistant
• Part-time

Key points

• Part-time opportunity, 4 days per week (Monday to Thursday)
• Access to tax-free salary packaging benefits of up to $18,500
• Join an organisation making a difference for communities across Queensland

Description

Are you an experienced Executive Support professional who thrives on keeping senior leaders organised and focused on what matters most?

The Royal Flying Doctor Service (Queensland Section) is seeking a proactive and highly organised Executive Support Officer to provide high-level administrative and executive support across two Executive leaders. Supporting a collaborative and approachable Executive team, you'll play a key role in ensuring priorities stay on track, stakeholders remain informed and Executive operations run seamlessly.
This is an opportunity to build trusted relationships, exercise sound judgement, and make a meaningful contribution within a purpose driven organisation dedicated to supporting the people of Queensland. In return, you'll enjoy a varied role where no two days are the same, while working with leaders who value initiative, professionalism and a calm, solutions focused approach.
For almost 100 years, the Royal Flying Doctor Service (Queensland Section) has been delivering lifesaving aeromedical and primary healthcare services to rural, remote and regional communities. Every day, our people help ensure that Queenslanders can access essential healthcare wherever they live, work or travel.
As our Executive Support Officer, you will:

• Keep Executive leaders organised through proactive diary, meeting, travel and priority management.
• Coordinate meetings from end to end, including agendas, minutes, action tracking and follow-up.
• Prepare high-quality reports, presentations, correspondence and Board documentation.
• Support governance and reporting activities, ensuring priorities and key deliverables remain on track.
• Build strong relationships with internal and external stakeholders, providing trusted support and service.
• Conduct research, prepare briefing materials and coordinate information to support informed decision-making.
• Identify and implement process improvements that enhance efficiency and outcomes.
• Support strategic projects, organisational initiatives and continuous improvement activities.
• Collaborate with fellow Executive Support Officers to deliver seamless support across the Executive Office.

This is a permanent, part-time opportunity working four days per week (Monday to Thursday), based in the RFDS Corporate office in Brisbane.

Our Executive Support Officer will have:

• Previous experience supporting senior leaders or executives in a fast-paced environment.
• Exceptional organisational and time management skills with the ability to manage multiple priorities.
• Strong communication skills and confidence engaging with stakeholders at all levels.
• Strong stakeholder management skills, with demonstrated experience resolving issues, collaborating across diverse stakeholder groups, and delivering exceptional internal customer service.
• A proactive, solutions focused approach and the ability to work independently.
• Outstanding attention to detail and a commitment to quality outcomes.
• A collaborative mindset and willingness to support shared outcomes across the Executive Office function.
• Experience supporting executive leaders in either an Aviation or Fundraising & Philanthropy environment (desirable).

Why join us?
Our people are at the heart of everything we do, and we are committed to creating an environment where our employees feel supported, valued and empowered to succeed. By joining RFDS (Queensland Section), you will have access to:

• Generous base salary + Super
• Access to generous not-for-profit tax-free benefits up to $18,500, increasing your take-home pay
• Free parking at Brisbane Airport
• Access to our Employee Assistance Program, including counselling, nutrition sessions, financial sessions, and legal advice
• Private health insurance discounts
• Access to our Fitness Passport, providing discounted gym and health centre access for staff and family members
• RemServ Rewards, where members receive cashback benefits on purchases from hundreds of leading Australian retailers, including groceries, fashion, technology and travel

Interested?

To discuss this opportunity, please contact [e-mail] or call 07 3852 7553.

Applications will be reviewed as they are received, so we encourage early applications!
Applications close on the 16th of October 2026 .
Are you ready to bring your expertise to a role that matters? Reach out today and take the next step in your career. 
Please note: Successful candidates will be subject to a police check and may be required to undergo a medical assessment and pre-employment drug and alcohol testing. You must possess a valid, unrestricted Australian Driver's Licence.
The Royal Flying Doctor Service acknowledges the Australian Aboriginal and Torres Strait Islander peoples as the first inhabitants of the nation and the Traditional Custodians of the land. The RFDS is committed to eliminating all forms of discrimination in the provision of healthcare. We embrace diversity and welcome all people irrespective of faith, ethnicity, sexual orientation or gender identity.
The RFDS is committed to the protection of human and legal rights, including the rights of children, young people and adults to be safe, heard and cared for. In upholding the Universal Principle, RFDS is committed to creating an Organisational environment that ensures Aboriginal and Torres Strait Islander children and their families feel welcome, safe, valued, included and respected.