Executive Support Officer

Royal Flying Doctor Service; City of Brisbane; On-site; AUD 60,000 - 90,000; Part time

Benefits offered by this job

Base salary + Super

NFP tax-free benefits up to $18,500

Free parking at Brisbane Airport

Employee Assistance Program

Private health insurance discounts

Fitness Passport

RemServ Rewards

Job summary

Royal Flying Doctor Service in Brisbane is seeking an experienced Executive Support Officer to provide high-level administrative support across two Executive leaders, ensuring priorities stay on track and stakeholders informed.

This permanent, part-time role (four days a week, Monday to Thursday) offers a collaborative team, governance work, and opportunities to drive efficiency while supporting the Executive Office.

Qualifications

• Experience supporting senior leaders in a fast-paced environment.
• Exceptional organisational and time management skills.
• Strong communication and stakeholder management abilities.
• Proactive, solutions-focused approach and independent worker.
• Experience in Aviation or Fundraising & Philanthropy is desirable.

Responsibilities

• Manage executive diaries, meetings, travel and priority items.
• Coordinate end-to-end meetings with agendas, minutes and action tracking.
• Prepare reports, presentations and Board documentation.
• Support governance and reporting activities to keep deliverables on track.
• Build strong relationships with internal and external stakeholders.
• Conduct research and prepare briefing materials.
• Identify process improvements to enhance efficiency.
• Support strategic projects and organisational initiatives.
• Collaborate with other Executive Support Officers for seamless service.

Skills

Executive support

Diary management

Meeting coordination

Stakeholder management

Report writing

Governance support

Attention to detail

Collaboration

Independent worker

Job description

Royal Flying Doctor Service – Brisbane QLD

Are you an experienced Executive Support professional who thrives on keeping senior leaders organised and focused on what matters most? The Royal Flying Doctor Service (Queensland Section) is seeking a proactive and highly organised Executive Support Officer to provide high-level administrative and executive support across two Executive leaders. Supporting a collaborative and approachable Executive team, you'll play a key role in ensuring priorities stay on track, stakeholders remain informed and Executive operations run seamlessly.

This is an opportunity to build trusted relationships, exercise sound judgement, and make a meaningful contribution within a purpose driven organisation dedicated to supporting the people of Queensland. In return, you'll enjoy a varied role where no two days are the same, while working with leaders who value initiative, professionalism and a calm, solutions focused approach.

For almost 100 years, the Royal Flying Doctor Service (Queensland Section) has been delivering lifesaving aeromedical and primary healthcare services to rural, remote and regional communities. Every day, our people help ensure that Queenslanders can access essential healthcare wherever they live, work or travel.

As our Executive Support Officer, you will:

• Keep Executive leaders organised through proactive diary, meeting, travel and priority management.
• Coordinate meetings from end to end, including agendas, minutes, action tracking and follow‑up.
• Prepare high‑quality reports, presentations, correspondence and Board documentation.
• Support governance and reporting activities, ensuring priorities and key deliverables remain on track.
• Build strong relationships with internal and external stakeholders, providing trusted support and service.
• Conduct research, prepare briefing materials and coordinate information to support informed decision‑making.
• Identify and implement process improvements that enhance efficiency and outcomes.
• Support strategic projects, organisational initiatives and continuous improvement activities.
• Collaborate with fellow Executive Support Officers to deliver seamless support across the Executive Office.

This is a permanent, part‑time opportunity working four days per week (Monday to Thursday), based in the RFDS Corporate office in Brisbane.

Our Executive Support Officer will have:

• Previous experience supporting senior leaders or executives in a fast‑paced environment.
• Exceptional organisational and time management skills with the ability to manage multiple priorities.
• Strong communication skills and confidence engaging with stakeholders at all levels.
• Strong stakeholder management skills, with demonstrated experience resolving issues, collaborating across diverse stakeholder groups, and delivering exceptional internal customer service.
• A proactive, solutions focused approach and the ability to work independently.
• Outstanding attention to detail and a commitment to quality outcomes.
• A collaborative mindset and willingness to support shared outcomes across the Executive Office function.
• Experience supporting executive leaders in either an Aviation or Fundraising & Philanthropy environment (desirable).

Why join us?

Our people are at the heart of everything we do, and we are committed to creating an environment where our employees feel supported, valued and empowered to succeed. By joining RFDS (Queensland Section), you will have access to:

• Generous base salary + Super
• Access to generous not‑for‑profit tax‑free benefits up to $18,500, increasing your take‑home pay
• Free parking at Brisbane Airport
• Access to our Employee Assistance Program, including counselling, nutrition sessions, financial sessions, and legal advice
• Private health insurance discounts
• Access to our Fitness Passport, providing discounted gym and health centre access for staff and family members
• RemServ Rewards, where members receive cashback benefits on purchases from hundreds of leading Australian retailers, including groceries, fashion, technology and travel

Applications close on the 16th of October 2026.

Please note: Successful candidates will be subject to a police check and may be required to undergo a medical assessment and pre‑employment drug and alcohol testing. You must possess a valid, unrestricted Australian Driver's Licence.

The Royal Flying Doctor Service acknowledges the Australian Aboriginal and Torres Strait Islander peoples as the first inhabitants of the nation and the Traditional Custodians of the land. The RFDS is committed to eliminating all forms of discrimination in the provision of healthcare. We embrace diversity and welcome all people irrespective of faith, ethnicity, sexual orientation or gender identity.

The RFDS is committed to the protection of human and legal rights, including the rights of children, young people and adults to be safe, heard and cared for. In upholding the Universal Principle, RFDS is committed to creating an Organisational environment that ensures Aboriginal and Torres Strait Islander children and their families feel welcome, safe, valued, included and respected.