Executive Practice Administrator - Projects & Construction

Clayton Utz; Melbourne; On-site; AUD 70,000 - 110,000; Full time

Job summary

Clayton Utz in Melbourne seeks a seasoned Practice Administrator to support Steve Murray, Group Lead Partner, Projects. Provide executive-level support to a national practice, manage complex diaries and travel, oversee billing and client reporting, and handle confidential information with discretion.

Collaborate with lawyers and administrators across the Projects & Construction group to drive growth and ensure smooth daily operations in a fast-paced, leading Australian law firm.

Qualifications

• Proven experience of at least 5 years in an administrative/secretarial role.
• Experience supporting executive-level stakeholders is highly regarded.
• Discretion with confidential matters and excellent organizational skills.

Responsibilities

• Provide executive-level support to the Group Lead Partner and a team of lawyers.
• Work with Steve on strategic, operational and people matters with confidentiality.
• Take notes at leadership meetings and assemble financial data.
• Manage complex diaries, travel, scheduling and client/internal meetings.
• Oversee general accounts, monthly billing, client reporting and expenses.
• Handle file management, conflicts searches and matter budgets.
• Coordinate with high-level stakeholders and support the wider team.

Skills

Executive support

Discretion

Organisation

Stakeholder management

Multitasking

Communication

MS Office

Tools

Outlook

Excel

Word

PowerPoint

Aderant Expert

Job description

Clayton Utz in Melbourne seeks a seasoned Practice Administrator to support Steve Murray, Group Lead Partner, Projects. Provide executive-level support to a national practice, manage complex diaries and travel, oversee billing and client reporting, and handle confidential information with discretion.

Collaborate with lawyers and administrators across the Projects & Construction group to drive growth and ensure smooth daily operations in a fast-paced, leading Australian law firm.