Senior Projects Practice Administrator – Melbourne

Clayton Utz; City of Melbourne; On-site; AUD 70,000 - 110,000; Full time

Benefits offered by this job

Job summary

Clayton Utz in Melbourne is seeking a skilled Practice Administrator to support two Partners in the Projects practice on a permanent, full-time basis. You will manage calendars, correspondence, client meetings, and matter setup, while collaborating with lawyers.

This role requires excellent organisation, discretion and proactivity, with experience in billing and using Aderant. You’ll contribute to a high-performing team and help deliver outstanding client service across major projects.

Qualifications

• Proven experience in an administrative and/or secretarial role within professional services or legal environment.
• Excellent organisational skills and meticulous attention to detail.
• Strong multitasking and prioritisation abilities, especially in high-pressure situations.
• Flexible and proactive mindset with a drive to support business success.
• Excellent interpersonal skills for relationships with colleagues and clients.
• Advanced proficiency in Outlook, Word, Excel and PowerPoint.
• Billing experience with Aderant Expert software highly desirable.
• Professionalism in coordinating meetings with high-level stakeholders.

Responsibilities

• Provide high-level secretarial and administrative support to two Partners and their teams within the Projects practice.
• Manage multiple diaries, schedule client meetings, and adjust commitments as needed.
• Handle incoming correspondence and proactively draft correspondence without direction.
• Oversee general accounts, monthly billing, client reporting, and expenses with accuracy.
• Manage file operations, opening/closing matters, conflicts checks, and emails.
• Prepare client Work Orders and review third-party invoices for matter budgets.
• Collaborate with the Practice Administrator group to support the wider Projects team.
• Coordinate with internal and external stakeholders professionally.

Skills

Administrative experience

Organisational skills

Multitasking

Proactive approach

Interpersonal skills

Outlook

Word

Excel

PowerPoint

Billing experience

Aderant Expert

Tools

Aderant Expert

Outlook

Word

Excel

PowerPoint

Job description

Clayton Utz in Melbourne is seeking a skilled Practice Administrator to support two Partners in the Projects practice on a permanent, full-time basis. You will manage calendars, correspondence, client meetings, and matter setup, while collaborating with lawyers.

This role requires excellent organisation, discretion and proactivity, with experience in billing and using Aderant. You’ll contribute to a high-performing team and help deliver outstanding client service across major projects.