Disputes Practice Administrator – Legal Exec Support

Clayton Utz; Sydney; On-site; AUD 75,000 - 95,000; Full time

Benefits offered by this job

Paid parental leave

Health and wellbeing initiatives

Gym membership discounts

Paid superannuation

Additional leave purchase option

Job summary

Clayton Utz is seeking an experienced legal secretary to join the Disputes team in Sydney as a Practice Administrator (PA). This full-time, permanent role provides high-level administrative and secretarial support to one partner and a small lawyers' team, with collaboration across the group and practice areas nationwide.

The successful candidate will manage diaries, meetings, travel, billing, conflicts, and risk/compliance tasks, ensuring efficient operation and high-quality client service.

Qualifications

• Minimum 5 years of experience in a legal secretarial role supporting Partners or C-level executives.
• Proactive mindset with ability to take initiative and support the practice smoothly.
• Positive, friendly, solutions- and team-focused mindset.

Responsibilities

• Provide high-level secretarial and administrative support.
• Diary management, organising client meetings and travel arrangements.
• Manage phones, email, electronic diaries and voicemails.
• Oversee billing processes and monthly client reporting.

Skills

Diary management

Billing experience

MS Office

Communication skills

Proactive mindset

Administrative efficiency

Tools

Aderant CMS

MS Office

Job description

Clayton Utz is seeking an experienced legal secretary to join the Disputes team in Sydney as a Practice Administrator (PA). This full-time, permanent role provides high-level administrative and secretarial support to one partner and a small lawyers' team, with collaboration across the group and practice areas nationwide.

The successful candidate will manage diaries, meetings, travel, billing, conflicts, and risk/compliance tasks, ensuring efficient operation and high-quality client service.