Executive Team Assistant & Operations Specialist

JLL; City of Brisbane; On-site; AUD 90,000 - 130,000; Full time

Benefits offered by this job

Great employee discounts off fitness,

18 weeks paid maternity leave

Private Health Insurance Discounts

Active Social Club

Employee assistant program

Novated Lease for EV cars

Paid time off for volunteer work

Career Opportunities with Australia\'s

Premium offices

Job summary

JLL in Brisbane is seeking a senior administrator to support Office & Industrial leadership across Victoria and Queensland, acting as the operational backbone for Executive Directors and senior property management teams. You will streamline diaries, coordinate meetings, manage systems like the Management Agreements Library and SharePoint, and drive business development coordination.

This fast-paced role rewards initiative, accuracy, and the ability to juggle priorities while deploying

Qualifications

• Minimum 5 years' experience in a senior administration, business management, or executive assistant role.
• Proven track record of implementing process improvements and standardizing administrative practice.
• Strong project management skills with the ability to lead multiple initiatives simultaneously.
• Advanced proficiency in Microsoft Office suite with data analysis and reporting.

Responsibilities

• Provide comprehensive executive support to multiple Executive Directors, including sophisticated diary management, complex travel coordination, and expense reconciliation.
• Prepare for and coordinate high-stakes meetings by developing agendas, arranging venues and technology, capturing minutes, and following through on action items.
• Maintain and improve critical business systems including the Management Agreements Library, SharePoint repositories, organizational charts, and the BD tracker/pipeline tool.
• Act as Real Estate License Champion for VIC & QLD, monitoring license status and coordinating renewals with the legal team.
• Support business development by coordinating pitches, compiling submission content, researching market opportunities, and keeping BD collateral current.
• Develop and implement standardized administrative processes and best-practice guidelines, driving adoption of new technology.
• Coordinate internal and external events, onboarding and training, and ongoing professional development tracking.
• Collaborate with the PM National Business Operations Manager and support staff on ad-hoc projects.

Skills

Senior administration

Project coordination

Microsoft Office

Calendar management

Communication skills

Autonomous work

Stakeholder management

SharePoint

BD tracker

Tools

SharePoint

BD tracker

Job description

JLL in Brisbane is seeking a senior administrator to support Office & Industrial leadership across Victoria and Queensland, acting as the operational backbone for Executive Directors and senior property management teams. You will streamline diaries, coordinate meetings, manage systems like the Management Agreements Library and SharePoint, and drive business development coordination.

This fast-paced role rewards initiative, accuracy, and the ability to juggle priorities while deploying