Executive Officer- Unsw Precincts

UNSW Employees, Location, Alumni; Randwick , Sydney, Canberra, Aramac; Hybrid; AUD 132,000 - 149,000; Full time

Benefits offered by this job

Flexible hours

WFH options

Course discounts

Superannuation & Leave Loading

Additional leave in December

Wellbeing programs

Job summary

UNSW is seeking an Executive Officer for the Precincts portfolio to provide high-level administrative, secretariat, project and business support to the Pro Vice-Chancellor Precincts and senior management. You will contribute to effective business planning and delivery of portfolio objectives.

In a dynamic university setting, you will lead governance and stakeholder engagement, coordinate complex priorities, and drive continuous improvement across processes, reporting, and risk management to

Qualifications

• Tertiary qualification with relevant experience.
• Excellent written and verbal communication with high attention to detail.
• Proven project management experience in higher education or similar.
• Strong organisational skills and ability to manage multiple tasks.
• Ability to work autonomously with initiative and process improvement.
• Ability to liaise with all levels of staff and external partners.
• Advanced computer literacy across systems, including MS applications.

Responsibilities

• Partner with the Pro Vice-Chancellor Precincts to advance strategic priorities.
• Lead governance activities and manage stakeholder relationships.
• Provide executive support, coordinating priorities and preparing briefings.
• Drive business improvement and streamline processes across the portfolio.
• Monitor compliance, reporting and risk management to inform decisions.

Skills

Tertiary qualification

Communication skills

Project management

Organisational skills

Autonomy

Stakeholder liaison

MS Office

Education

Relevant qualification or degree

Tools

MS Office

Job description

• Employment Type: Full Time
• Duration: Continuing
• Renumeration$132k-$149k + 17% flexible super and leave loading
• Location: Kensington, NSW (On- Campus role, hybrid working available)

About UNSW:

UNSW isn’t like other places you’ve worked. We’re a large organisation with a diverse and talented community; a community doing extraordinary things. Together, we are driven to be thoughtful, practical, and purposeful in all we do. Taking this combined approach is what makes our work matter. If you want a career where you can thrive, be challenged and do meaningful work, you’re in the right place.

About the role:

UNSW’s Precincts portfolio, based in the Office of the Vice Chancellor and President, focuses the University’s investment and capabilities in key geographic locations (including Randwick, Western Sydney, Canberra City and Regional NSW) where we can create enduring impact. Through these place-based ecosystems, we bring together education, research, innovation and partnerships with government, industry and community to respond to local priorities and create broader societal and economic value. This role will suit someone who thrives in a dynamic environment, is motivated by bold transformation, likes building partnerships and enjoys the challenge and variety that comes with leading large scale strategic projects.

As the Executive Officer, you will provide a high level of administrative, secretariat, project and business support to the Pro Vice-Chancellor Precincts and senior management, contributing to effective business planning and delivery of key objectives of the portfolio.

Your day to day will include:

• Partner with the Pro Vice-Chancellor Precincts to advance strategic priorities, providing advice, research and project management support to deliver portfolio objectives.
• Lead stakeholder engagement and governance activities, building effective relationships across the University and external partners while ensuring compliance with policies and governance requirements.
• Provide high-level executive and operational support, managing complex priorities, coordinating business activities, and preparing quality briefings, reports, presentations and correspondence.
• Drive business improvement and organisational effectiveness, supporting new initiatives, streamlining processes, and contributing to continuous improvement across systems, programs and operations.
• Monitor compliance and portfolio performance, supporting reporting requirements, and contributing to financial, legal and risk management activities that support informed decision-making.

This role reports to the Pro Vice-Chancellor Precincts and while it has no formal direct reports, it is expected to work closely with a matrix structured team operating across several different geographical locations.

Who you are:

Bringing demonstrated experience across executive, project and operational support in a complex environment, you’ll hold strong judgement and stakeholder engagement skills to enable the successful delivery of strategic and operational objectives, within a collaborative multi-stakeholder university setting.

You hold the following skills & experience:

• Relevant tertiary qualification with subsequent relevant experience or equivalent competence gained through any combination of education, training and experience.
• Advanced written and verbal communication skills, with a high level of attention to detail for deliverables produced.
• Proven experience in project management in higher education or equivalent level of knowledge gained through education/training and/or experience.
• High level organisational skills with proven ability to deal with multiple tasks, establish priorities and meet deadlines.
• Proven organisational skills and the ability to operate autonomously while demonstrating strong initiative and a proactive approach to driving process improvement.
• Ability to liaise effectively with all levels of staff and external stakeholders.
• Advanced level of computer literacy, working with a range of computer systems and applications, including knowledge of Microsoft applications

Benefits and Culture:

At UNSW, the work you do has a ripple effect far beyond your immediate role. Here, you can put your skills to the service of something bigger, something meaningful.We offer:

• Flexible hours and the opportunity to work from home regularly.
• Discounts & entitlements including on UNSW courses.
• Flexible 17% Superannuation and Leave Loading
• Additional 3 days leave over the December break.
• Wellbeing programs and initiatives, such as recharge week and health checks

Pre-Employment Checks:

As part of our recruitment process candidates may be required to undergo pre-employment screening, which may include reference checks, qualification verification, right-to-work verification, and criminal history screening where relevant to the role.

UNSW is committed to equity diversity and inclusion. Applications from women, people of culturally and linguistically diverse backgrounds, those living with disabilities, members of the LGBTIQ+ community; and people of Aboriginal and Torres Strait Islander descent, are encouraged. UNSW provides workplace adjustments for people with disability, and access to flexible work options for eligible staff.