Executive Officer- UNSW Precincts

University of New South Wales; Sydney; Hybrid; AUD 132,000 - 149,000; Full time

Benefits offered by this job

Flexible hours

Work from home regularly

17% Superannuation and Leave Loading

3 extra days leave over December break

Wellbeing programs

Job summary

University of New South Wales is seeking an Executive Officer to provide high-level administrative, secretariat, project and business support to the Pro Vice-Chancellor Precincts and senior management. You will help shape business planning and deliver key portfolio objectives across multiple locations.

The role focuses on strategic priorities, governance activities, and efficient coordination of initiatives, reporting, and stakeholder engagement in a dynamic university setting.

Qualifications

• Demonstrated experience across executive, project and operational support in a complex environment.
• Strong judgement and stakeholder engagement skills to enable delivery of strategic objectives.
• Experience in higher education or equivalent settings.

Responsibilities

• Provide high-level executive and operational support to the Pro Vice-Chancellor Precincts and senior management.
• Lead governance activities and coordinate complex priorities across multiple locations.
• Prepare briefings, reports, presentations and correspondence with accuracy and clarity.
• Drive process improvement and organisational effectiveness within the portfolio.
• Support reporting requirements and risk/financial governance processes.

Skills

Advanced communication

Project management

Organisational skills

Stakeholder engagement

MS Office / computer literacy

Education

Tertiary qualification

Job description

University of New South Wales – Kensington NSW

• Renumeration$132k-$149k + 17% flexible super and leave loading
• Location: Kensington, NSW (On- Campus role, hybrid working available)

About UNSW:

UNSW isn’t like other places you’ve worked. We’re a large organisation with a diverse and talented community; a community doing extraordinary things. Together, we are driven to be thoughtful, practical, and purposeful in all we do. Taking this combined approach is what makes our work matter. If you want a career where you can thrive, be challenged and do meaningful work, you’re in the right place.

About the role:

UNSW’s Precincts portfolio, based in the Office of the Vice Chancellor and President, focuses the University’s investment and capabilities in key geographic locations (including Randwick, Western Sydney, Canberra City and Regional NSW) where we can create enduring impact. Through these place-based ecosystems, we bring together education, research, innovation and partnerships with government, industry and community to respond to local priorities and create broader societal and economic value. This role will suit someone who thrives in a dynamic environment, is motivated by bold transformation, likes building partnerships and enjoys the challenge and variety that comes with leading large scale strategic projects.

As the Executive Officer, you will provide a high level of administrative, secretariat, project and business support to the Pro Vice-Chancellor Precincts and senior management, contributing to effective business planning and delivery of key objectives of the portfolio.

Your day to day will include:

• Partner with the Pro Vice-Chancellor Precincts to advance strategic priorities, providing advice, research and project management support to deliver portfolio objectives.
• Lead stakeholder engagement and governance activities, building effective relationships across the University and external partners while ensuring compliance with policies and governance requirements.
• Provide high-level executive and operational support, managing complex priorities, coordinating business activities, and preparing quality briefings, reports, presentations and correspondence.
• Drive business improvement and organisational effectiveness, supporting new initiatives, streamlining processes, and contributing to continuous improvement across systems, programs and operations.
• Monitor compliance and portfolio performance, supporting reporting requirements, and contributing to financial, legal and risk management activities that support informed decision-making.

This role reports to the Pro Vice-Chancellor Precincts and while it has no formal direct reports, it is expected to work closely with a matrix structured team operating across several different geographical locations.

Who you are:

Bringing demonstrated experience across executive, project and operational support in a complex environment, you’ll hold strong judgement and stakeholder engagement skills to enable the successful delivery of strategic and operational objectives, within a collaborative multi-stakeholder university setting.

You hold the following skills & experience:

• Relevant tertiary qualification with subsequent relevant experience or equivalent competence gained through any combination of education, training and experience.
• Advanced written and verbal communication skills, with a high level of attention to detail for deliverables produced.
• Proven experience in project management in higher education or equivalent level of knowledge gained through education/training and/or experience.
• High level organisational skills with proven ability to deal with multiple tasks, establish priorities and meet deadlines.
• Proven organisational skills and the ability to operate autonomously while demonstrating strong initiative and a proactive approach to driving process improvement.
• Ability to liaise effectively with all levels of staff and external stakeholders.
• Advanced level of computer literacy, working with a range of computer systems and applications, including knowledge of Microsoft applications

Benefits and Culture:

At UNSW, the work you do has a ripple effect far beyond your immediate role. Here, you can put your skills to the service of something bigger, something meaningful.

We offer:

• Flexible hours and the opportunity to work from home regularly.
• Discounts & entitlements including on UNSW courses.
• Flexible 17% Superannuation and Leave Loading
• Additional 3 days leave over the December break.
• Wellbeing programs and initiatives, such as recharge week and health checks.

You can learn more about our Benefits and Culture atLifestyle & Benefits |Jobs@UNSW.

Job queries contact:

For queries on the recruitment process, please contact Katherine Molloy:***************@unsw.edu.au. Please note applications sent directly to the contacts above cannot be accepted.

Pre-Employment Checks:

As part of our recruitment process candidates may be required to undergo pre-employment screening, which may include reference checks, qualification verification, right-to-work verification, and criminal history screening where relevant to the role.

UNSW is committed to equity diversity and inclusion. Applications from women, people of culturally and linguistically diverse backgrounds, those living with disabilities, members of the LGBTIQ+ community; and people of Aboriginal and Torres Strait Islander descent, are encouraged. UNSW provides workplace adjustments for people with disability, and access to flexible work options for eligible staff.