Administrator

UNSW International; Sydney; On-site; AUD 83,000 - 101,000; Full time

Benefits offered by this job

Additional 3 days leave duringDecember

Up to 50% discount on UNSW courses

Flexible 17% Superannuation

Salary sacrifice

Job summary

UNSW International in Randwick, NSW is seeking an Administrator to provide day-to-day admin support within the Business Optimisation Strategy (BOS) program. The role reports to the Senior PMO Lead and has no direct reports, with a focus on efficient service delivery to meet program needs.

You will manage office operations, coordinating meetings, information management, purchasing, and event support, while upholding UNSW privacy policies and enterprise standards.

Qualifications

• Advanced time management, organisational and problem-solving skills.
• Strong written, verbal and interpersonal communication with high-level customer service experience.
• Ability to work independently or collaboratively and meet tight deadlines.
• Experience with digital systems and supporting key projects and process improvements.

Responsibilities

• Provide high-level administrative support to the BOS program and nominated teams, acting as a responsive first point of contact for routine enquiries and office logistics.
• Manage office operations, supplies, equipment, and meeting arrangements, including room bookings, technology setup, and catering coordination.
• Maintain accurate, accessible administrative records, spreadsheets, databases, and filing systems to support information management.
• Assist with financial and purchasing administration, including raising purchase orders, processing invoices, and reconciling expenses in line with UNSW policies.
• Support project activities, workshops, and events by coordinating agendas, minutes, briefing documentation, visitor inductions, and site access.
• Identify administrative process improvements while maintaining strict confidentiality and compliance with UNSW privacy policies.

Skills

Time management

Organisation

Problem solving

Communication

Customer service

Microsoft Office

Education

Tertiary qualification in administration

Tools

Microsoft Office

Job description

Job no: 544037
Work type: Full Time
Location: Sydney, NSW
Categories: Administration

• Employment Type: Full Time, Fixed Term 2-year opportunity.
• Remuneration: Level 5 – From $92,265 + 17% superannuation and leave loading.
• Location: Randwick, NSW

About UNSW

At UNSW, we pride ourselves on being a workplace where the best people come to do their best work. We aspire to be Australia’s global university, improving and transforming lives through excellence in research, outstanding education and a commitment to advancing a just society.

About the Role

An Administrator provides effective day-to-day administrative support within the Business Optimisation Strategy (BOS) to ensure all services are provided efficiently to meet the operating needs of the Program. The role reports to the Senior PMO Lead and has zero direct reports.

Responsibilities

• Provide high-level administrative support to the BOS program and nominated teams, acting as a responsive first point of contact for routine enquiries and office logistics.
• Manage office operations, supplies, equipment, and meeting arrangements, including room bookings, technology setup, and catering coordination.
• Maintain accurate, accessible administrative records, spreadsheets, databases, and filing systems to support effective information management.
• Assist with financial and purchasing administration, including raising purchase orders, processing invoices, and reconciling expenses in line with UNSW policies.
• Support project activities, workshops, and events by coordinating agendas, minutes, briefing documentation, visitor inductions, and site access.
• Identify administrative process improvements while maintaining strict confidentiality and compliance with UNSW privacy policies.

About You

• Tertiary qualification with relevant administrative experience, or equivalent competency gained through a combination of education and practical training.
• Advanced time management, organisational, and problem‑solving skills, with a demonstrated ability to exercise sound judgement, meet tight deadlines, and work independently or collaboratively.
• Strong written, verbal, and interpersonal communication skills, backed by high-level customer service experience and advanced numeracy skills.
• High proficiency in Microsoft Office and digital systems, with a proven track record of supporting key projects, process improvements, and guiding or supervising staff.
• Sound understanding of and commitment to UNSW’s aims, values in action, and relevant organisational policies and guidelines.

For further information on the role & responsibilities, please refer to the Position Description.

Please note: Sponsorship is not available for this role, valid Australian working rights are required on application.

UNSW Benefits and Culture: People are at the core of everything we do. We recognise it is the contributions of our staff who make UNSW one of the best universities in Australia and the world. Our benefits include:

• Additional 3 days leave during December festive period.
• Up to 50% discount on UNSW courses
• Flexible 17% Superannuation contributions, additional leave-loading payments and salary sacrifice.
• Discounts and entitlements (retail, education, fitness passport)

UNSW is committed to equity diversity and inclusion. Applications from women, people of culturally and linguistically diverse backgrounds, those living with disabilities, members of the LGBTIQ+ community; and people of Aboriginal and Torres Strait Islander descent, are encouraged. UNSW provides workplace adjustments for people with disability, and access to flexible work options for eligible staff.

Pre-Employment Checks

Aligned with UNSW’s focus on cultivating a workplace defined by safety, ethical conduct, and strong integrity preferred candidates will be required to participate in a combination of pre‑employment checks relevant to the role they have applied for.

These pre‑employment checks may include a combination of some of the following checks:-

• National and International Criminal history checks
• Entitlement to work and ID checks
• Working With Children Checks
• Completion of a Gender-Based Violence Prevention Declaration
• Verification of relevant qualifications
• Verification of relevant professional membership
• Employment history and reference checks
• Financial responsibility assessments/checks.
• Medical Checks and Assessments

Compliance with the necessary combination of these checks is a condition of employment at UNSW.

Advertised: 05 Nov 2026 AUS Eastern Daylight Time
Applications close: 15 Nov 2026 AUS Eastern Daylight Time