Executive Officer - Griffith Sciences

Griffithuniversity; Brisbane, Gold Coast City; Hybrid; AUD 118,000 - 132,000; Full time

Benefits offered by this job

Learning opportunities

On-site & work-from-home options

Health discounts

Paid parental leave

Educational staff assistance scheme

Internal mobility

Wellbeing initiatives

Job summary

Griffith University is seeking an Executive Officer to provide high-level operational and executive support to senior staff within the Sciences Executive. The role involves coordinating office activities, leading strategic project work, and developing strategy and policy papers for diverse audiences.

The occupant will lead complex initiatives, manage professional staff, and promote governance and compliance with university policies, including health, safety and equity considerations.

Qualifications

• Relevant tertiary qualifications with at least four years' relevant work experience, or an equivalent combination of skills, knowledge and training.

Responsibilities

• Provide high-level strategic and executive support to senior staff and the Sciences Executive, contributing to strategic planning, financial and resource management.
• Coordinate workflows from meetings and workshops; prepare agendas and minutes; oversee actions and decisions.
• Research and analyse complex matters; prepare high-level reports, briefings, and policy papers for senior audiences.
• Lead high-level projects, coordinating cross-university expertise and ensuring timely delivery of outcomes.
• Drive continuous improvement in processes, governance and policy content across the unit.

Job description

About the opportunity

Under broad direction, the Executive Officer provides high-level operational, professional and executive support to senior staff, including members of Science Executive, and coordinates activities associated with the office and portfolio. The Executive Officer undertakes high-level project work, develops strategy and position papers, researches complex matters, prepares advice and information for a range of audiences, and supports policy drafting, revision and evaluation.

Key Responsibilities

• Provide high-level strategic advice, executive and professional support to senior staff and the Sciences Executive, contributing to strategic and operational planning, financial and resource management, and providing subject matter and policy advice across Element activities.
• Support the effective operation of the Sciences Executive and senior leadership forums, including managing workflows arising from meetings and workshops, preparing agendas and minutes, coordinating administrative actions and maintaining oversight of decisions and outstanding actions.
• Research and analyse complex strategic and operational matters, preparing high-level correspondence, recommendations, reports, briefings, presentations, guidelines, strategy and policy papers, discussion papers and position papers for senior and executive audiences.
• Lead and manage high-level projects and initiatives, coordinating expertise across the University, managing events and deadlines, monitoring resources, and ensuring agreed outcomes are delivered.
• Lead continuous improvement in business processes, systems and governance, including developing and implementing complex systems, procedures and local protocols; reviewing and streamlining policy and procedural content; and identifying business improvement and technology-enabled opportunities.
• Manage and coordinate professional and support staff, including allocating priorities and workloads to ensure timelines are met and required outcomes are delivered.
• Develop and maintain effective professional relationships and networks across the University and with external stakeholders, professional and community organisations, and clients.
• This position may be required to take on other responsibilities, commensurate with the expectations of a role at this level, which contribute to the overall objectives of the work unit. Other duties as directed.
• Lead and promote compliance with relevant legislation and University policies and procedures, including equity and health & safety and exhibit good practice in relation to same.
• Be a leading example of the principles and values embodied in the University's Code of Conduct, and behave, act and communicate at all times to reflect fairness, ethics and professionalism.

About you

The occupant will hold relevant tertiary qualifications with at least four years' relevant work experience, or an equivalent combination of relevant skills, knowledge, experience and / or training.

What we can offer

This is a full time, continuing appointment and can either be based at Gold Coast or Brisbane South (Nathan) campus. As Griffith is a multi-site university, you may be required to work across other locations.

Griffith University's sites are located on the lands of the Yugarabul, Yuggera, Jagera, Turrbal, Yugambeh and Kombumerri peoples.

Salary

HEW 8 - Base range - $117,579.27 - $132,273.33 + 17% superannuation. Full package range - $137,567.74 - $154,759.79.

Why join Griffith?

As a values-led organisation, at Griffith University, we've worked hard to create a dynamic and strong organisational culture.

We offer

• Wide range of Learning and Development opportunities
• Mix of on campus and work from home options available and a supportive work environment
• Salary packaging options and corporate health discounts
• Generous leave entitlements including paid parental leave and leave loading
• Support with future learning opportunities through our educational staff assistance scheme
• Opportunities for internal mobility
• Health Safety and Wellbeing initiatives - on campus Gym facilities

At Griffith, we're committed to providing a safe and inclusive environment for all - whoever you are and wherever you're from. If you require any accommodations, we welcome you to let us know so we can work with you to participate fully in our recruitment experience.

Griffith University values diversity, inclusion and flexibility and we encourage Aboriginal and Torres Strait Islander, and people of all backgrounds to apply. For more information please visit our Equity, Diversity and Inclusion page. Our University is committed to fostering a safe, respectful and inclusive community for all. In alignment with the National Higher Education Code to Prevent and Respond to Gender-based Violence (2025), Griffith University includes a declaration as part of the recruitment journey to uphold the values and standards of our community. Griffith University also maintains a strict zero-tolerance policy against all form