Executive District Admin & Communications Coordinator

Fire Rescue Victoria; Melbourne; On-site; AUD 60,000 - 80,000; Full time

Benefits offered by this job

Rostered Days Off

Flexible work arrangements

Career development

Health & wellbeing support

Discounted health insurance

Clothing allowance

Gym access

Job summary

Fire Rescue Victoria is seeking an early career professional to provide high-level executive and administrative support to District leadership in Melbourne's north-west region. The role involves coordinating meetings, managing communications, maintaining records, supporting projects and financial processes, and contributing to community engagement initiatives.

You'll work closely with District leadership including ACFO, Commanders and Business Manager, ensuring efficient service delivery and

Qualifications

• Certificate in Business Administration or relevant experience.
• Proficiency in MS Office – Word, Excel and Outlook.
• Strong interpersonal and communication skills.
• Good numeracy and ability to interpret data.

Responsibilities

• Provide executive support including diary, correspondence and priorities management.
• Coordinate meetings, prepare documentation and track key actions.
• Support reporting, project administration and district decision-making processes.
• Manage financial transactions and administrative governance requirements.
• Coordinate community events and stakeholder engagement activities.

Skills

MS Office proficiency

Interpersonal skills

Oral and written communication

Numeracy and data interpretation

Education

Certificate of Business Administration

Tools

MS Word

MS Excel

Outlook

Job description

Tenure: Fixed Term (until 7 August 2027)

Location: Bundoora

The Role

An excellent opportunity for an early career professional to provides high-level executive and administrative support to District leadership. Working closely with the District ACFO, Commanders and Business Manager, you will coordinate meetings and events, manage key communications, maintain records and reporting, support projects and financial processes, and help drive efficient service delivery across the district while contributing to community engagement initiatives

Functional Accountabilities:

Provide executive support including diary, correspondence and priorities management.

Coordinate meetings, prepare documentation and track key actions.

Support reporting, project administration and district decision-making processes.

Manage financial transactions and administrative governance requirements.

Coordinate community events and stakeholder engagement activities.

The Team

The North West Operations Directorate is responsible for delivering modern fire and rescue services across Melbourne's north-west region and Victoria. The team provides a timely, location-matched emergency response capability to the community through a balanced mix of specialist and generalist skills, supporting Fire Rescue Victoria's commitment to protecting lives, property and communities.

What’s in it for you

We strive to create a high-quality working life for our community of valued employees.

Working with us provides:

Access to Rostered Day/s Off

Flexible work arrangements may be available

Uniquely rewarding work in the service of the Victorian community

Career and professional development

Salary sacrifice options (ie. novated lease or superannuation)

An unrivalled suite of physical and mental health and wellbeing support services

Discounted Health Insurance

Corporate Clothing Allowance (conditions apply)

Free access to gym facilities

What You Will Need to Succeed

To be successful in this position, you will have:

Certificate of Business Administration or relevant experience

Knowledge gained through secondary and vocational training

Proficiency in MS Office -Word, Excel and Outlook

Sound interpersonal skills to communicate effectively with team members, managers and external stakeholders.

Well-developed oral and written communication skills to obtain the cooperation of others to resolve administrative or operational issues.

Sound numeracy and analytical skills to understand; interpret and synthesise basic data and information.

Experience in organising work priorities to meet deadlines with a capacity to identify areas of improvement within the work area.

Fire Rescue Victoria (FRV) is a modern fire and rescue service dedicated to meeting the needs of twenty-first century Victoria. With a workforce of over 4,500 highly committed employees, FRV serves and protects communities across Melbourne and Victoria’s major regional centres.

In delivering this service, we are guided by our core values of teamwork, integrity, respect and accountability. These values underpin everything we do and shape our organisational culture. We are seeking candidates who are committed to embodying these principles in their work and behaviours.

FRV is an inclusive employer and encourages applications from people of all backgrounds, including individuals of all ages, genders, cultural and linguistic backgrounds, religious beliefs, Aboriginal and Torres Strait Islander peoples, people with disability, and people of diverse gender identities and sexualities.

How to Apply

Please apply via Seek by submitting both a tailored cover letter and resume addressing the qualifications and work experience criteria listed here.

Applications will be reviewed when received and suitable candidates will be contacted for interview at that time. You are encouraged to apply early to ensure you don’t miss this opportunity.

If you require any further information, assistance or adjustments to fully participate in the recruitment and selection process, please contact Recruitment Business Partner, Yin Yin Tse at **********@frv.vic.gov.au

FRV’s standard practice is to appoint at the advertised salary level

Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa to apply for this position

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