Executive Assistant to the Principal

Educationhq; Melbourne; On-site; AUD 90,000 - 120,000; Full time

Job summary

Hume Anglican Grammar is recruiting an Executive Assistant to the Principal for the Freier (Mickleham) Campus. The role is full-time (1.0 FTE) as parental leave cover for 24 months, with six weeks of paid annual leave.

It involves executive support across campuses as the Principal leads the school. The successful candidate will provide exceptional administrative, organisational and secretarial support, coordinating with the Senior Leadership Team and acting as a trusted conduit between students,

Qualifications

• Demonstrated experience assisting a School Principal or equivalent Senior Executive.
• Outstanding organisational, planning, analytical and high order thinking capabilities.
• Exemplary attention to detail.
• Experience assisting and supporting executive level management meetings.
• Outstanding interpersonal skills and the ability to build strong relationships.
• Highly proficient computer skills in the MS Office suite including Outlook and Word.
• Personal initiative, enthusiasm and high energy.
• Solutions orientated and the ability to work autonomously while maintaining confidentiality and diplomacy.
• A flexible approach to prioritising, operating under pressure and meeting deadlines.
• The highest level of loyalty and discretion, and the capacity to maintain confidentiality.
• A current Working With Children check.

Responsibilities

• The Executive Assistant to the Principal provides administrative, organisational and secretarial support to the Principal.
• Organises the Principal’s office and works with the Senior Leadership Team to liaise with students, staff and parents.
• Represents the School and Principal with integrity, discretion and diplomacy to external organisations.
• Sees that disruptions to the Principal’s schedule are minimised while maintaining visibility and anticipating future demands.

Skills

Executive support

Organisational skills

Interpersonal skills

Attention to detail

Confidentiality

Diplomacy

Prioritising & multi-tasking

Initiative

Tools

MS Office suite

Job description

Hume Anglican Grammar – About the school:

With growth comes opportunity. Advance your career!

Hume Anglican Grammar is a multi-campus co-educational Anglican Diocesan School offering education from Prep to Year 12 in the Northern growth corridor of Melbourne. Our multi-campus model provides a distinct advantage, enabling us to attract, develop and retain outstanding staff and leaders. With broad career pathways, rich opportunities for collaboration, and the capacity to invest in professional growth and capability, we foster an environment where staff thrive. Combined with our values-driven culture, respectful community, and engaged students who are eager to learn, Hume Anglican Grammar offers an exceptional place to work and build a rewarding career.

• Hume has an open enrolment policy so educates children from many faiths and with a diverse range of backgrounds and abilities.
• TheSchoolaspires to develop young people who are kind, creative, inquiring, socially and emotionally at ease, and who strive to achieve their personal best in all their endeavours.
• With campuses already in Mickleham, Donnybrook and Kalkallo, the School has announced its acquisition of a 10-hectare parcel of land in Wollert for its fourth campus planned to open in 2033. This campus will comprise another two Primary schools and a Secondary school and when it reaches its capacity, will enrol over 2,500 students.In all, Hume Anglican Grammar willultimately educateover 6,000 students.
• As one of Victoria’s fastest growing schools, it is expected to be one of the largest non-government schools in the state, with plans for further expansion.

Hume provides its students with an education that prepares them for the challenges of life, equips them to contribute to the community in an environment based on Christian values and at a cost affordable to as many families as possible. Byestablishinghigh standardsin all that we do, every student is encouraged and supported to discover and fulfil their unique potential.

It is not by chance that we have young people who readily display warmth, humour and respect for one another and their teachers.

About the role:

Hume is now seeking applications for the position of Executive Assistant to the Principal, based at our Freier (Mickleham) Campus. As the Principal leads the entire School across all campuses, this executive support role also operates across the full breadth of Hume Anglican Grammar.

This is a full-time (1.0 FTE), fixed-term position providing parental leave cover for a period of 24 months, commencing on Wednesday, 17 February 2027. The position includes six weeks of paid annual leave. Due to the School’s growth, there are always opportunities for ongoing roles.

The Executive Assistant to the Principal plays a pivotal role in executive management and is a highly respected position within School organisation. This role has the significant responsibility for providing exceptional administrative, organisational and secretarial support to the Principal to ensure the smooth running of the office.

The Executive Assistant to the Principal has overall responsibility for the organisation of the Principal’s office and works very closely with the Senior Leadership Team. They act as an efficient and effective conduit between the Principal and the students, staff and parents.

The Executive Assistant to the Principal upholds the highest level of integrity and trust. They represent the School and the Principal with self-confidence and discernment, and embody dignity and formality. They liaise with senior personnel from external organisations, care for the needs of dignitaries and act as an outstanding host.

The Executive Assistant to the Principal exhibits the highest level of judgement to ensure disruptions to the Principal’s schedule are minimised, whilst meeting the need to maintain his/her visibility. They foresee the impact of future activities, anticipate work demands and proactively engage themselves in the Principal’s schedule.

The Executive Assistant to the Principal supports and models the School’s values and Christian ethos when dealing with all stakeholders. They serve as distinguished ambassadors of the School and promote its policies and exemplify its standards.

The Executive Assistant to the Principal is a part of the Administration Staff and works collaboratively in a team environment to support and enrich their collective responsibilities. They promote a culture of mutual respect, encouragement, and work with others in a professional, ethical and cooperative manner.

Summary of Role Requirements (please see PD for further information):

• Demonstrated relevant experience assisting a School Principal or equivalent Senior Executive.
• Outstanding organisational skills, planning, analytical and high order thinking capabilities.
• Exemplary attention to detail.
• Relevant experience assisting and supporting executive level management meetings.
• Outstanding interpersonal skills and the ability to build strong relationships.
• Highly proficient computer skills in the MS Office suite including Outlook and Word.
• Personal sense of initiative, enthusiasm and high energy.
• Solutions orientated and the ability to work autonomously and proactively while maintaining a high level of integrity, confidentiality, and diplomacy.
• A flexible approach to work and being adept at prioritising, operating under pressure and managing multiple tasks to meet strict deadlines.
• The highest level of loyalty and discretion, and the capacity to maintain the strictest levels of confidentiality.
• A current Working With Children check.

Key Selection Criteria:

• Excellent organisational skills, planning capabilities, and the ability to prioritise demands.
• Demonstrated experience and knowledge in supporting a senior level executive, including preparation of reports and presentations.
• The ability to build and maintain strong relationships with staff, parents, and the community.

Why work with us?

Check out the Employment page on ourWebsite!Employment | Hume Anglican Grammar (humegrammar.vic.edu.au)