Executive Assistant

Lockhart Shire Council; Lockhart Shire Council; On-site; AUD 55,000 - 58,000; Full time

Benefits offered by this job

Professional development

Equal opportunity employer

Job summary

Lockhart Shire Council is seeking an experienced Executive Assistant to provide confidential and professional support to the General Manager and Mayor, contributing to council governance and administration. This full-time role coordinates meeting papers, minutes and livestreaming while supporting civic functions and statutory reporting.

You will manage correspondence, maintain policy registers and records, and liaise with council officers to ensure timely delivery of governance outcomes in a

Qualifications

• Certificate III in Business Administration or demonstrated experience providing executive support at a senior level.
• Current Class C Driver Licence.
• Demonstrated experience providing senior-level executive support.
• Experience in agenda preparation, minute-taking and report compilation.
• Advanced skills in Microsoft Word and other Microsoft Office applications.
• Demonstrated ability to manage confidential information professionally and sensitively.

Responsibilities

• Prepare correspondence, reports and other documents on behalf of the General Manager and Mayor.
• Coordinate Council meeting business papers, reports and attachments.
• Distribute Council business papers and publish relevant documents on Council’s website.
• Attend Council meetings, operate the meeting livestream and record minutes in real time.
• Finalise and distribute official Council meeting minutes.
• Maintain Council’s Minute Register and Outstanding Resolutions Report.
• Coordinate Council meetings, citizenship ceremonies and civic functions.
• Act as Council’s contact for the host organisation coordinating the Shire’s Australia Day activities.
• Coordinate travel and accommodation for the General Manager, Mayor and councillors.
• Maintain Council’s Policy Register and monitor policy review dates.
• Manage incoming correspondence and distribute it to the appropriate Council officers.
• Maintain records in accordance with the State Records Act 1998 (NSW).
• Assist with Integrated Planning and Reporting documents and Council’s Annual Report.
• Prepare statutory governance returns and reports, including Public Interest Disclosure and Code of Conduct reporting.
• Undertake research and other administrative duties for the General Manager

Skills

Executive support

Minute-taking

Document preparation

Microsoft Word

Confidential information handling

Communication skills

Education

Certificate III in Business Administration

Certificate IV in Business Administration

Tools

Microsoft Word

Microsoft Office

Job description

Join Lockhart Shire Council in a key role supporting the General Manager, Mayor and elected Council.

• Full-time position
• Provide high-level executive, administrative and secretarial support
• Coordinate Council meeting business papers, minutes and livestreaming
• Support civic functions, statutory reporting and corporate governance
• Work within a community-focused organisation that values professionalism, integrity and accountability

About Us

Lockhart Shire Council is committed to providing high-quality services to our community. We take a progressive and professional approach to local government, guided by the principles of leadership, accountability, integrity and adaptability.

We are seeking an experienced Executive Assistant to provide confidential and professional support to the General Manager and Mayor, while contributing to the effective administration and governance of Council.

Position Overview

The Executive Assistant is a full-time position reporting directly to the General Manager.

This important role provides executive, administrative and secretarial support to the General Manager and Mayor. The position is also responsible for coordinating Council meeting documentation, civic functions, correspondence, statutory reporting and other core administrative activities.

Key Responsibilities

• Prepare correspondence, reports and other documents on behalf of the General Manager and Mayor.
• Coordinate Council meeting business papers, reports and attachments.
• Distribute Council business papers and publish relevant documents on Council’s website.
• Attend Council meetings, operate the meeting livestream and record minutes in real time.
• Finalise and distribute official Council meeting minutes.
• Maintain Council’s Minute Register and Outstanding Resolutions Report.
• Coordinate Council meetings, citizenship ceremonies and civic functions.
• Act as Council’s contact for the host organisation coordinating the Shire’s Australia Day activities.
• Coordinate travel and accommodation for the General Manager, Mayor and councillors.
• Maintain Council’s Policy Register and monitor policy review dates.
• Manage incoming correspondence and distribute it to the appropriate Council officers.
• Maintain records in accordance with the State Records Act 1998 (NSW).
• Assist with Integrated Planning and Reporting documents and Council’s Annual Report.
• Prepare statutory governance returns and reports, including Public Interest Disclosure and Code of Conduct reporting.
• Undertake research and other administrative duties for the General Manager

Candidate Profile

The successful candidate will be highly organised, professional and able to manage sensitive and confidential information appropriately. They will have strong written communication, document preparation and minute-taking skills, together with the ability to manage competing priorities and deadlines.

Essential

• Certificate III in Business Administration or demonstrated experience providing executive support at a senior level.
• Current Class C Driver Licence.
• Demonstrated experience providing senior-level executive support.
• Experience in agenda preparation, minute-taking and report compilation.
• Advanced skills in Microsoft Word and other Microsoft Office applications.
• Demonstrated ability to manage confidential information professionally and sensitively.

Desirable Requirements

• Certificate IV in Business Administration.
• Experience working in local government or a similar environment.

Salary & Benefits

• Full-time employment
• Competitive Salary ranging from $40 - $42 per hour
• Training and professional development opportunities
• Supportive and community-focused workplace
• Access to applicable Council employment benefits and allowances

Workplace Commitment

• Lockhart Shire Council is committed to providing a safe, respectful and inclusive workplace. All employees are expected to comply with Council’s Work Health and Safety requirements, Code of Conduct, policies, procedures and confidentiality obligations.
• The successful applicant will be expected to perform their duties with professionalism, objectivity and integrity and in the best interests of Council and the community.

Enquiries

If you are interested in this position and would like additional information please contact Gavin Rhodes, General Manager on (02) 69205 305.

Lockhart Shire Council is an Equal Opportunity Employer.