Executive Assistant to Head of Defence — 12-Month FTC

Downer; Ryde; On-site; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Healthcare discounts

Retail/vehicle purchase savings

Training & development

Employee Assistance Program

Job summary

Downer is seeking an Executive Assistant to the Head of Defence to provide comprehensive executive and administrative support within the Defence leadership team. This 12-month FTC parental cover role will help deliver high-quality outcomes across essential services in Australia.

You will manage complex diaries, prepare reports and materials, and maintain records with discretion while collaborating with executives, employees and suppliers.

Qualifications

• Experience providing executive or senior-level support in a large organisation.
• Proven ability to manage complex schedules and confidential information.
• Proficient in MS Office and document management systems.
• Strong written and verbal communication with diplomacy

Responsibilities

• Coordinate complex diary commitments, meetings, travel and executive workplace requirements.
• Monitor correspondence and workflows on behalf of the Head of Defence.
• Prepare reports, presentations, newsletters, speeches and meeting materials.
• Prepare agendas, take minutes and provide secretarial support at meetings.
• Process expenses and maintain organisational charts and service-award records.

Skills

Executive support experience

Advanced MS Office

Organisation & time management

Professional communication

Discretion & confidentiality

Job description

Downer is seeking an Executive Assistant to the Head of Defence to provide comprehensive executive and administrative support within the Defence leadership team. This 12-month FTC parental cover role will help deliver high-quality outcomes across essential services in Australia.

You will manage complex diaries, prepare reports and materials, and maintain records with discretion while collaborating with executives, employees and suppliers.