Executive Assistant to General Manager

St Vincent's Health Australia; City of Wyndham; On-site; AUD 60,000 - 80,000; Part time

Benefits offered by this job

Salary packaging available

Fitness Passport discounts

Give4Good workplace giving

Additional leave options

Staff hospital admissions discount

Job summary

St Vincent's Private Hospital Melbourne (SVPHM) invites an experienced Executive Assistant to provide high level administrative support to our General Manager/Director of Clinical Services and to the leadership team at our Werribee campus. This permanent part-time role is 30 hours across five days, requiring a professional attitude and meticulous attention to detail.

Responsibilities include diary management, coordinating admin tasks, preparing meeting materials, minuting meetings, and

Qualifications

• Previous experience as an executive assistant, preferably within healthcare or a complex organisation.
• Demonstrated time management and attention to detail.
• Strong written and verbal communication skills.

Responsibilities

• Managing a complex and constantly changing diary, including meetings, appointments, site visits and external commitments.
• Co-ordination of administrative tasks to ensure the smooth running of the Executive office.
• Manage meeting requirements, prepare meeting agendas, packs and associated documents as well as minuting of various meetings.
• Monitoring of emails ensuring action items are followed up appropriately.
• Providing support as required to the Werribee leadership team.
• Managing confidential and sensitive information with a high level of discretion.
• Acting as an effective liaison between the General Manager, Executive Team, staff, VMOs and external stakeholders.

Skills

Executive Assistant experience

Diary management

Discretion

Stakeholder liaison

Healthcare environment

Job description

Job Description: Join an Organisation where we Serve Something Greater; See Something Greater; and Strive for Something Greater! We are seeking an enthusiastic and experienced Executive Assistant to provide high level administrative support to our General Manager/Director of Clinical Services (GM/DCS) and to the leadership team at our Werribee campus.

ABOUT YOUR NEW ROLE

This is a permanent part time role, working 30 hours a week across 5 days. The successful applicant will have demonstrated experience as an executive assistant and will bring a professional attitude and excellent attention to detail.

RESPONSIBILITIES

• Managing a complex and constantly changing diary, including meetings, appointments, site visits and external commitments.
• Co-ordination of administrative tasks to ensure the smooth running of the Executive office.
• Manage meeting requirements, prepare meeting agendas, packs and associated documents as well as minuting of various meetings.
• Monitoring of emails ensuring action items are followed up appropriately.
• Providing support as required to the Werribee leadership team.
• Managing confidential and sensitive information with a high level of discretion.
• Acting as an effective liaison between the General Manager, Executive Team, staff, VMOs and external stakeholders.

BENEFITS / WHY WORK FOR SVPHM

• Salary packaging available (pay less tax and increase your take home pay!)
• Gain access to discounted gym membership through Fitness Passport.
• Option to join our workplace giving program, Give4Good.
• A great work life balance with options to purchase additional leave.
• Receive a staff discount on hospital admissions to any SVHA Private Hospital.

ABOUT YOU

• Previous experience as an executive assistant, personal assistant or senior administrative professional, preferably within healthcare or a complex organisation.
• Exceptional time management and the ability to prioritise tasks.
• The ability to anticipate the needs of the GM/DCS and Executive team.
• Strong interpersonal skills and the ability to maintain professional relationships.
• Excellent written and verbal communication skills.
• Demonstrated ability to work independently.
• High level of communication and interpersonal skills.

ABOUT ST VINCENTS PRIVATE HOSPITAL MELBOURNE

St Vincent’s Private Hospital Melbourne (SVPHM) is a facility of St Vincent’s Health Australia under the stewardship of Mary Aikenhead Ministries. Our experienced team of clinical professionals, care givers and support staff are equipped to provide the highest level of therapeutic, medical and surgical services. We work together to ensure patient safety, well-being and recovery. We are a not for profit Catholic private hospital which operates across four sites at Fitzroy, East Melbourne, Kew and Werribee.

REQUIREMENTS

• Criminal record and/or child protection checks will be conducted and will form part of the selection criteria for this role.
• SVPHM has a duty of care under work health and safety legislation to eliminate and/or control the risk of transmission of vaccine preventable diseases (VPD) in healthcare settings.
• You are required to comply with the SVHA Staff Health Screening Immunisation Policy, which, depending on the role you perform in the organisation, will require you to undergo mandatory immunisations/vaccinations (including flu vaccinations).
• SVHA generally requires its staff to be fully vaccinated against COVID-19.

CONTACT / QUESTIONS

If you would like to discuss this opportunity, please contact Rachael Cassar – General Manager/Director of Clinical Services on 0438 021 741 for a confidential discussion.

CLOSING DATE

Friday 23rd October 2026 (closing at midnight the day before the date listed) – Closing Date: 22 October 2026 11:59pm.

EEO / EQUALITY STATEMENTS

We are committed to equal employment opportunity, ethical practices, the principles of cultural diversity and promote a smoke free work environment.

St Vincent's Health Australia is committed to reconciliation and encourages Aboriginal & Torres Strait Islander people to apply for all advertised positions. For further information, visit https://www.svha.org.au/about-us/reconciliation or get in contact at [e-mail].