Executive Assistant to General Manager

St Vincent's Health Australia; City of Melbourne; On-site; AUD 52,000 - 65,000; Part time

Benefits offered by this job

Salary packaging

Fitness Passport membership

Give4Good workplace giving

Extra leave options

Hospital admissions discount

Job summary

St Vincent’s Health Australia is seeking an experienced Executive Assistant to provide high-level administrative support to the GM/DCS and the Werribee leadership team. The role is permanent part-time, 30 hours per week across five days, focusing on diary management, meeting coordination, and confidential information handling.

The successful candidate will bring strong organisational and communication skills, the ability to work independently, and a professional approach within a healthcare

Qualifications

• Previous experience as an executive assistant, personal assistant or senior administrative professional, preferably within healthcare.

Responsibilities

• Manage a complex and changing diary for the GM/DCS, including meetings, site visits and external commitments.
• Coordinate administrative tasks to ensure smooth running of the Executive office.
• Prepare meeting agendas, packs and minutes; support meeting requirements.
• Monitor emails and ensure action items are followed up.
• Provide support to the Werribee leadership team as required.
• Handle confidential information with discretion and act as liaison between GM, Executive Team, staff, VMOs and external stakeholders.

Skills

Executive assistant experience

Healthcare environment experience

Time management

Communication skills

Stakeholder management

Tools

Outlook

Microsoft Office

Job description

## Job Description:**Join an Organisation where we Serve Something Greater; See Something Greater; and Strive for Something Greater!**We are seeking an enthusiastic and experienced Executive Assistant provide high level administrative support to our General Manager/Director of Clinical Services (GM/DCS) and to the leadership team at our Werribee campus. **ABOUT YOUR NEW ROLE:**This is a **permanent part time** role, working 30 hours a week across 5 days.The successful applicant will have demonstrated experience as an executive assistant and will bring a professional attitude and excellent attention to detail. You will be responsible for managing the GM/DCS’s schedule as well as overseeing the coordination of various activities and events across the entire Werribee site. You will also be required to foster relationships with key stakeholders across the hospital.As the executive assistant to the GM/DCS your responsibilities will include:* Managing a complex and constantly changing diary, including meetings, appointments, site visits and external commitments.* Co-ordination of administrative tasks to ensure the smooth running of the Executive office* Manage meeting requirements, prepare meeting agendas, packs and associated documents as well as minuting of various meetings* Monitoring of emails ensuring action items are followed up appropriately* Providing support as required to the Werribee leadership team.* Managing confidential and sensitive information with a high level of discretion.* Acting as an effective liaison between the General Manager, Executive Team, staff, VMOs and external stakeholders. **WHY WORK FOR SVPHM:** You will join a high performing team and a workplace with relationships built on mutual trust and respect. We value our staff and offer professional advancement in a respectful, collaborative and learning environment.* Join the St Vincent’s Health Australia Group, and work for a truly values based organisation, who operate across VIC, NSW and QLD* Salary packaging available (pay less tax and increase your take home pay!)* Gain access to discounted gym membership through Fitness Passport* Option to join our workplace giving program, Give4Good* A great work life balance with options to purchase additional leave* Receive a staff discount on hospital admissions to any SVHA Private Hospital **ABOUT YOU:**As an outstanding executive asssistant your skills will include:* Previous experience as an executive assistant, personal assistant or senior administrative professional, preferably within healthcare or a complex organisation* Exceptional time management and the ability to prioritise tasks* The ability to anticipate the needs of the GM/DCS and Executive team* Strong interpersonal skills and the ability to maintain professional relationships.* Excellent written and verbal communication skills.* Demonstrated ability to work independently* High level of communication and interpersonal skills **ABOUT ST VINCENTS PRIVATE HOSPITAL MELBOURNE**St Vincent’s Private Hospital Melbourne (SVPHM) is a facility of St Vincent’s Health Australia under the stewardship of Mary Aikenhead Ministries.Our experienced team of clinical professionals, care givers and support staff are equipped to provide the highest level of therapeutic, medical and surgical services. We work together to ensure patient safety, well-being and recovery. We are a not for profit Catholic private hospital which operates across four sites at Fitzroy, East Melbourne, Kew and Werribee. **APPLY NOW!** If this is the role for you, please hit the APPLY button now! Your application must include:* **Cover Letter*** **Resume**We are committed to equal employment opportunity, ethical practices, the principles of cultural diversity and promote a smoke free work environment. St Vincent's Health Australia is committed to reconciliation and encourages Aboriginal & Torres Strait Islander people to apply for all advertised positions. For further information, visit https://www.svha.org.au/about-us/reconciliation or get in contact at [e-mail]. **REQUIREMENTS:** Criminal record and/or child protection checks will be conducted and will form part of the selection criteria for this role. SVPHM has a duty of care under work health and safety legislation to eliminate and/or control the risk of transmission of vaccine preventable diseases (VPD) in healthcare settings. You are therefore required to comply with the SVHA Staff Health Screening Immunisation Policy, which, depending on the role you perform in the organisation will require you to undergo mandatory immunisations/vaccinations (including flu vaccinations). *SVHA generally requires its staff to be fully vaccinated against COVID-19. Please contact us if you would like to know more.* **HAVE A QUESTION AND WANT TO KNOW MORE:** If you would like to discuss this opportunity, please contact **Rachael Cassar- General Manager/Director of Clinical Services on 0438 021 741** for a confidential discussion**CLOSING DATE: Friday 23rd October 2026** \\*Please note this job advertisement will close at Midnight the day before the closing date listed. We will be reviewing applications as they are received and this job may close earlier than the advertised date.