Executive Assistant to General Manager

St Vincent's Private Hospital Toowoomba; City of Melbourne; On-site; AUD 60,000 - 80,000; Part time

Benefits offered by this job

Salary packaging

Fitness Passport

Give4Good

Extra leave

Staff admissions discount

Job summary

St Vincent's Private Hospital Melbourne is seeking an experienced Executive Assistant to support the General Manager/Director of Clinical Services and the Werribee leadership team. This permanent part-time role offers 30 hours across 5 days and requires a professional, detail-oriented approach.

The successful candidate will manage the GM/DCS diary, coordinate executive tasks, and foster strong relationships with stakeholders across the site while handling confidential information with discretion.

Qualifications

• Previous experience as an executive/personal assistant in healthcare.
• Excellent time management and attention to detail.
• Ability to anticipate GM/DCS and leadership needs.
• Strong interpersonal and professional communication.
• Independent worker with discretion and confidentiality.
• Proven liaison with executives, staff, VMOs and external stakeholders.

Responsibilities

• Managing a complex diary, including meetings, appointments, site visits and external commitments.
• Coordination of administrative tasks to ensure smooth running of the Executive office.
• Prepare meeting agendas, packs, and minutes.
• Monitor emails and follow up action items.
• Provide support to the Werribee leadership team.
• Manage confidential and sensitive information with discretion.
• Act as liaison between GM, Executive Team, staff, VMOs and external stakeholders.

Skills

Executive Assistant

Healthcare experience

Calendar management

Stakeholder relations

Discretion

Communication

Tools

MS Office

Office 365

Job description

Job Description:

Join an Organisation where we Serve Something Greater; See Something Greater; and Strive for Something Greater!

We are seeking an enthusiastic and experienced Executive Assistant to provide high level administrative support to our General Manager/Director of Clinical Services (GM/DCS) and to the leadership team at our Werribee campus.

About Your New Role:

This is a permanent part time role, working 30 hours a week across 5 days.

The successful applicant will have demonstrated experience as an executive assistant and will bring a professional attitude and excellent attention to detail.

You will be responsible for managing the GM/DCS’s schedule as well as overseeing the coordination of various activities and events across the entire Werribee site. You will also be required to foster relationships with key stakeholders across the hospital.

Responsibilities:

• Managing a complex and constantly changing diary, including meetings, appointments, site visits and external commitments.
• Co-ordination of administrative tasks to ensure the smooth running of the Executive office
• Manage meeting requirements, prepare meeting agendas, packs and associated documents as well as minuting of various meetings
• Monitoring of emails ensuring action items are followed up appropriately
• Providing support as required to the Werribee leadership team.
• Managing confidential and sensitive information with a high level of discretion.
• Acting as an effective liaison between the General Manager, Executive Team, staff, VMOs and external stakeholders.

Why Work for SVPHM:

You will join a high performing team and a workplace with relationships built on mutual trust and respect. We value our staff and offer professional advancement in a respectful, collaborative and learning environment.

• Join the St Vincent's Health Australia Group, and work for a truly values based organisation, who operate across VIC, NSW and QLD
• Salary packaging available (pay less tax and increase your take home pay!)
• Gain access to discounted gym membership through Fitness Passport
• Option to join our workplace giving program, Give4Good
• A great work life balance with options to purchase additional leave
• Receive a staff discount on hospital admissions to any SVHA Private Hospital

About You:

As an outstanding executive asssistant your skills will include:

• Previous experience as an executive assistant, personal assistant or senior administrative professional, preferably within healthcare or a complex organisation
• Exceptional time management and the ability to prioritise tasks
• The ability to anticipate the needs of the GM/DCS and Executive team
• Strong interpersonal skills and the ability to maintain professional relationships.
• Excellent written and verbal communication skills.
• Demonstrated ability to work independently
• High level of communication and interpersonal skills

ABOUT ST VINCENTS PRIVATE HOSPITAL MELBOURNE

St Vincent's Private Hospital Melbourne (SVPHM) is a facility of St Vincent's Health Australia under the stewardship of Mary Aikenhead Ministries.

Our experienced team of clinical professionals, care givers and support staff are equipped to provide the highest level of therapeutic, medical and surgical services. We work together to ensure patient safety, well-being and recovery. We are a not for profit Catholic private hospital which operates across four sites at Fitzroy, East Melbourne, Kew and Werribee.

Have a Question and Want to Know More:

If you would like to discuss this opportunity, please contact Rachael Cassar- General Manager/Director of Clinical Services on 0438 021 *** for a confidential discussion

Equal Employment Opportunity Statement

We are committed to equal employment opportunity, ethical practices, the principles of cultural diversity and promote a smoke free work environment.

St Vincent's Health Australia is committed to reconciliation and encourages Aboriginal & Torres Strait Islander people to apply for all advertised positions. For further information, visit https://www.svha.org.au/about-us/reconciliation or get in contact at ***************@svha.org.au.

Requirements

Criminal record and/or child protection checks will be conducted and will form part of the selection criteria for this role.

SVPHM has a duty of care under work health and safety legislation to eliminate and/or control the risk of transmission of vaccine preventable diseases (VPD) in healthcare settings. You are therefore required to comply with the SVHA Staff Health Screening Immunisation Policy, which, depending on the role you perform in the organisation will require you to undergo mandatory immunisations/vaccinations (including flu vaccinations).

SVHA generally requires its staff to be fully vaccinated against COVID-19. Please contact us if you would like to know more.

CLOSING DATE:

Friday 23rd October 2026

Please note this job advertisement will close at Midnight the day before the closing date listed. We will be reviewing applications as they are received and this job may close earlier than the advertised date.

Closing Date:

22 October 2026 11:59pm

Reconciliation Action Plan:

At St Vincent's we acknowledge the importance of creating a work environment that is welcoming, safe, equitable and inclusive for Aboriginal and/or Torres Strait Islander Employees. As part of our Commitment to Reconciliation and Closing the Gap in employment related outcomes, we encourage applications from Aboriginal and Torres Strait Islander Peoples.

For further information, visit https://www.svha.org.au/about-us/reconciliation or get in contact at ***************@svha.org.au