Executive Assistant to ELT | Flexible Work & Growth

VicRoads Registration and Licensing Services (RLS); City of Melbourne; Hybrid; AUD 90,000 - 110,000; Full time

Job summary

VicRoads Registration and Licensing Services (RLS) in Melbourne seeks an Executive Assistant to provide essential support to two ELT members, coordinating calendars, meetings, travel and confidential communications to keep leadership moving smoothly.

This role demands discretion, proactive organisation and the ability to build relationships with internal and external stakeholders, with hybrid work options and a focus on continuous improvement.

Qualifications

• Proven experience as an executive assistant.
• Strong organisational and communication skills.
• Ability to handle confidential information.

Responsibilities

• Exercise discretion and professional independent judgment when responding to issues; delegate tasks in ELT members' absence.
• Coordinate ELT time commitments and arrange meetings, travel, venues and conferencing.
• Engage stakeholders to build relationships and obtain information for timely outcomes.
• Support development of business processes and continuous improvement initiatives.
• Provide office administration support including minutes, invoices and papers.

Skills

Executive support

Calendar management

Stakeholder management

Discretion & confidentiality

Communication

Tools

SharePoint

Workday

Job description

VicRoads Registration and Licensing Services (RLS) in Melbourne seeks an Executive Assistant to provide essential support to two ELT members, coordinating calendars, meetings, travel and confidential communications to keep leadership moving smoothly.

This role demands discretion, proactive organisation and the ability to build relationships with internal and external stakeholders, with hybrid work options and a focus on continuous improvement.