Executive Assistant to Dealer Principal

Three Rivers Machinery; Dubbo; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Competitive salary + superannuation

Mobile phone provided

Laptop provided

Professional development opportunities

Job summary

Three Rivers Machinery in Dubbo is seeking an organised, proactive Executive Assistant to support the Dealer Principal and coordinate priorities across the dealer group.

This is a trusted role that sits at the centre of the business, providing executive administrative and coordination support while helping the Dealer Principal manage priorities, communication, and business initiatives across the dealership.

Qualifications

• Previous experience as an Executive Assistant, Personal Assistant or Senior Administration professional.
• Proven ability to manage calendars, travel arrangements, and communications.
• Strong written and verbal communication with a professional approach.
• High attention to detail and ability to handle confidential information.

Responsibilities

• Manage the Dealer Principal’s calendar, appointments, meetings, emails, and travel.
• Coordinate meetings, agendas, minutes, and follow-up actions.
• Facilitate clear communication between Dealer Principal, management, CNH reps, suppliers and stakeholders.
• Support project coordination by tracking priorities, deadlines and actions.
• Maintain records and confidential business information; monitor outstanding actions and deadlines.
• Provide admin support to the Dealer Principal as acting Sales Manager.

Skills

Executive Assistant experience

Organisational skills

Communication skills

MS Office (Outlook, Word, Excel)

Attention to detail

Independence / initiative

Tools

Outlook

Word

Excel

MS Office suite

Job description

Three Rivers Machinery is a long-standing, family-owned dealership group representing leading CNH brands including Case IH, New Holland and Case Construction.

With branches in Dubbo, Gilgandra, Narromine, and Warren, we are proud to support farmers and construction businesses across the Central West with trusted equipment, service, and support.

About the Role

We are looking for an organised, professional, and proactive Executive Assistant to provide high-level support to our Dealer Principal and keep key business priorities moving across the dealership group.

This is a trusted role that sits at the centre of the business, providing executive administrative and coordination support while helping the Dealer Principal manage priorities, communication, and business initiatives across the dealership.

The role is based locally in Dubbo or the surrounding area, with travel to other dealership locations as required.

Duties

· Manage the Dealer Principal’s calendar, appointments, meetings, emails, and travel arrangements

· Coordinate meetings, prepare agendas, take meeting minutes, and follow up agreed actions

· Coordinate clear and timely communication between the Dealer Principal, management, employees, CNH representatives, suppliers, and external stakeholders

· Support project coordination by tracking business priorities, deadlines and follow up agreed actions

· Maintain accurate records and manage confidential business information

· Maintain visibility of outstanding actions, deadlines, and commitments

· Support administration requirements across executive and leadership functions

· Provide administration and coordination support to the Dealer Principal in his capacity as acting Sales Manager

Skills & Experience

· Previous experience as an Executive Assistant, Personal Assistant or Senior Administration professional

· Exceptional organisational skills and ability to manage competing priorities

· Strong written and verbal communication skills with a professional approach

· Advanced Microsoft Office skills, including Outlook, Word and Excel

· High attention to detail and ability to maintain confidentiality

· Strong initiative with the ability to work independently and anticipate needs

Culture

People enjoy working at Three Rivers Machinery because we genuinely invest and care for our team. We’re a family-owned business that values loyalty, supports ongoing learning.

Our culture is supportive, collaborative, and grounded - with the stability of an established regional employer and the energy of a business growing with the technology it sells.

· Competitive salary + superannuation (commensurate with experience)

· Opportunity to work directly alongside senior leadership and influence business outcomes

· Ongoing professional development and growth opportunities

· Stable, full-time permanent role with a progressive regional employer

· Mobile phone and laptop provided

· Close-knit team and supportive workplace culture across four NSW branches