Executive Assistant to CEO and Exec Chairman

7-Eleven Australia; City of Melbourne; On-site; AUD 90,000 - 130,000; Full time

Benefits offered by this job

Remote work flexibility

Volunteer day

Free coffee & snacks

Parental leave

Social club & events

LinkedIn Learning access

Job summary

7- Eleven Australia is seeking an Executive Assistant to the CEO and Executive Chairman in Melbourne to enable high-impact leadership operations. You will provide proactive, trusted support and ensure leadership time is focused on the most important enterprise priorities.

The role acts as an extension of the CEO’s office, creating a welcoming, well-coordinated experience for stakeholders while safeguarding time, discretion and strategic alignment across global activities.

Qualifications

• Significant experience providing executive support to C-suite or senior leaders in a complex organisation.
• Ability to manage confidential information and high-pressure stakeholder environments.
• Experience coordinating executive travel, expenses, events, board or global forum requirements and senior leadership meetings.

Responsibilities

• Provide proactive, high-quality executive support to the CEO and Executive Chairman to enable high performance in daily operations, enterprise engagement and decision-making.
• Manage calendars, travel, expenses and logistics for the executive team, including domestic, international and global forums.
• Plan and coordinate executive meetings, enterprise forums, events and leadership ceremonies with clear inputs, attendees and outcomes.
• Partner with the Chief of Staff to translate enterprise strategy into practical daily execution.
• Prepare agendas, briefing materials, presentation packs and follow-up actions for leadership decision-making.
• Synthesize information, data and insights to support leader effectiveness and prioritisation.
• Coordinate with the EA community, Performance Partners, Culture, Capability and Communications for calendar alignment.
• Contribute to AI-enabled leadership operations, improving ways of working across calendar management, travel, expense management and events.

Skills

Executive support

Calendar management

Stakeholder management

Travel & events coordination

AI-enabled productivity

MS 365

Tools

Diligent

Concur

SAP

Travel platforms

Job description

Firstly, what we offer you!

• Vibrant Open Office in Richmond. Work in a dynamic, collaborative space that sparks creativity
• Work Your Way. Enjoy the perfect balance of remote flexibility and in-office collaboration - get the best of both worlds
• Make a Difference. Take a paid day off each year to volunteer for a cause you’re passionate about
• Fuel Your Day. Enjoy free 7- Eleven coffee and snacks in the office - because great ideas start with great coffee
• Family comes first. Get up to 15 weeks of paid parental leave for the primary carer and up to 4 weeks for concurrent leave, so you can focus on what matters most
• Stay Social & Connected. Join our Social Club and Open Committee for regular events, celebrations, and fun activities
• Grow Without Limits. Access unlimited LinkedIn Learning courses and invest in your personal and professional development

Since 2024, 7- Eleven Australia has joined 7- Eleven international to be part of the biggest retail network across the world, represented in 20 countries with over 84,000 stores. We have big growth plans in Australia and a lot of opportunity for someone who wants to be part of ever growing retailer with a global footprint.

The role

The Executive Assistant to the CEO and Executive Chairman plays a critical role in enabling highly effective leadership operations at 7- Eleven Australia. This role provides proactive, trusted and high-quality executive support, ensuring the CEO and Executive Chairman can focus their time, attention and energy on the most important enterprise priorities.

The role acts as an extension of the CEO and Executive Chairman’s office, creating a welcoming, open and well-coordinated experience for stakeholders while ensuring leadership time is used deliberately and effectively.

It requires exceptional foresight, sound judgement, discretion, emotional intelligence and the ability to anticipate needs before they arise.

• Executive leadership support: Provide proactive, high-quality support to the CEO and Executive Chairman to enable high performance in daily operations, enterprise engagement and decision-making.
• Leadership rhythm and enterprise cadence management: Understand enterprise cadences and translate them into practical, well-sequenced leadership activities, ensuring the right people, inputs and outcomes are aligned.
• Strategic prioritisation and planning: Anticipate needs, manage competing priorities and apply sound judgement to ensure leadership time is focused on the highest-value activities.
• Leadership engagement effectiveness: Support high-quality leadership moments, including agenda setting, meeting preparation, room management, attendee engagement, communications and follow-through on actions.
• Stakeholder experience and relationship management: Build trusted relationships across all levels of the business and with external stakeholders, creating a positive and accessible experience with the CEO and Executive Chairman’s office.
• Operational excellence: Deliver seamless coordination of calendars, travel, expenses, events, forums and executive requirements, including global business activities and logistics.

What a Day In The Life Will Look Like…

• Manage complex and dynamic calendars for the CEO and Executive Chairman, ensuring priorities are sequenced effectively and leadership time is protected without creating a gatekeeping experience.
• Coordinate executive travel, expenses and logistics with a high degree of accuracy and foresight, including domestic, international and global forum requirements.
• Lead planning and coordination for executive meetings, enterprise forums, events and leadership ceremonies, ensuring inputs, attendees, materials and outcomes are clear.
• Partner closely with the Chief of Staff to translate enterprise strategy, leadership rhythms and operating priorities into practical daily and weekly execution.
• Support preparation of agendas, briefing materials, presentation packs, communications and follow-up actions to enable effective leadership decision-making and engagement.
• Synthesise information, data and insights where required to support leader effectiveness, prioritisation and operational follow-through.
• Coordinate with the EA community, Performance Partners, Culture, Capability and Communications teams to ensure enterprise calendar alignment and effective planning.
• Contribute to the uplift of AI-enabled leadership operations, including improved ways of working across calendar management, travel, expense management, event planning and coordination.

What’s in your toolkit?

• Significant experience providing executive support to C-suite or senior executive leaders in a complex organisation.
• Demonstrated ability to manage complex executive priorities, enterprise calendars, confidential information and high-pressure stakeholder environments.
• Experience coordinating executive travel, expenses, events, board or global forum requirements and senior leadership meetings.
• Strong capability using executive support and business systems such as Diligent, travel management platforms, Concur and SAP.
• High proficiency in Microsoft 365 tools and the ability to adopt AI-enabled ways of working to improve productivity, planning and coordination.
• Experience preparing executive-level communications, presentations, agendas, meeting materials and follow-up actions.
• Strong global awareness and cultural maturity, to build strong, trusting relationships across a global model.

7- Eleven Australia is part of a global operating model, with key counterparts across the US and Japan. As such, Japanese speaking is a desirable, but no essential. Experience working across global teams is highly regarded.

At 7- Eleven our people are at the heart of everything we do. We are committed to creating a workplace that fosters inclusion and celebrates diversity. We strive to make every single 7- Eleven team member feel heard, valued, and respected no matter who they are or what diverse characteristics reflect their unique identity. We are proud to be a Diversity Council Australia Inclusive Employer 2025-2026 and Gold Accredited with the Australian Workplace Equity Index.

To find out more about our current opportunities follow us on LinkedIn or view our careers page.