Executive Assistant & Office Manager

LEK; City of Melbourne; On-site; AUD 85,000 - 110,000; Full time

Benefits offered by this job

Health and well-being allowance

Private health insurance

Regular social events

Job summary

L.E.K. Consulting Melbourne seeks an Executive Assistant & Office Manager to support 2-3 Partners and lead administrative operations for the Melbourne office.

The role requires a pragmatic decision maker with integrity and a passion for creating a great office environment. The candidate will manage inboxes, diaries, travel, and produce letters and presentations while coordinating with the EA team across Melbourne and Sydney.

Qualifications

• Minimum 3 to 4 years of experience in an Office Manager/Executive Assistant role.

Responsibilities

• Proactively managing Partners' inboxes with confidentiality as a priority.
• Managing diaries and coordinating meetings and travel arrangements.
• Preparing letters, reports and presentations; assisting with proposals and marketing/BD activities.
• coordinating an office budget, expenses and payments.
• Organising internal events and coordinating with the EA team and offices.

Skills

Executive support

Time management

Communication skills

Problem-solving

Interpersonal skills

Tools

Salesforce

CRM software

Job description

L.E.K. Consulting is a premier global strategy consulting firm that partners with clients to solve their most critical business challenges and deliver high-impact outcomes. We bring deep industry expertise and rigorous, evidence-based insight to global corporations, growth companies and private equity investors, helping them turn strategy into action.

How do we deliver impact? It’s the people. We hire exceptional individuals and invest in their growth through hands-on client work, close collaboration and a culture of ownership, inclusion and continuous learning. Across every level, curiosity unites us and challenge excites us. Founded more than 40 years ago, L.E.K. employs more than 2,200 professionals worldwide and is consistently recognized as one of the industry's best firms to work for. For more information, visit lek.com.

We are currently seeking an Executive Assistant & Office Manager to support 2-3 Partners and act as an administrative leader for the Melbourne office. We are looking for someone who prides themselves on operating with utmost integrity, is a pragmatic decision maker and an extremely reliable operator, with a passion for making the office a great place to work.

What the role entails:

Executive Assistance

• Proactively managing the Partners' inboxes, ensuring emails are answered, actioned or delegated appropriately. Confidentiality is of critical importance
• Managing diaries and coordinating arrangements for meetings and appointments
• Scheduling air travel, booking hotels, cars and providing detailed itineraries for Partners
• Preparing letters, reports and presentations
• Maintaining a live 'to do' list for the Partners and ensuring regular catch ups happen to help drive partner productivity
• Completing expense reconciliation, coding expense receipts and entering times and expenses in the relevant systems within the required deadlines
• Enter ing new contacts, meetings and opportunities in the firm's marketing database and ensuring these are kept up to date
• Involvement in producing proposals and some marketing/BD activities
• Involvement in supporting projects and events
• Coordinate and work effectively with the EA team and the Melbourne/Sydney offices more broadly

Office Management

This role is instrumental in ensuring the smooth running of the office. You will be responsible for co-ordinating and completing a wide range of administrative functions, including, but not limited to:

• Coordinate and oversee the office’s facilities support, including building management, office amenities, kitchen and stationary stock
• Establish and implement protocols to ensure that all correspondence is accurate and well presented
• Prepare and develop agenda and minutes for Leadership team meeting
• Support and work collaboratively with the Office Head and wider Partner team to prepare agendas and follow up items to action
• Manage the office budget and approve monthly expenses relating to all office related costs
• Organise internal events, such as farewells, End of Year Party, annual Offsite and other ad hoc celebrations
• Sit in on our Ministry of Fun (or MOF) team that runs bi-monthly social events, which may include for example Paint and Sip, summer boat parties or bowling

The successful candidate will have :

• Minimum 3 to 4 years of experience in an Office Manager role
• High-level problem-solving skills and an ability to learn new tasks quickly
• Strong time management and organisational skills, together with the capacity to manage multiple tasks and conflicting priorities simultaneously
• Strong EQ skills necessary to be the go-to for employee related queries
• Ability to operate with minimal direction, prioritise work requirements and effectively manage time
• Strong communication skills (oral & written), including negotiation skills
• Ability to establish effective working relationships with a variety of people at different levels both internally and externally
• Confidence to streamline or create processes
• Strategically minded to look ahead in calendars and pull the correct industry specific information together
• Experience completing tender submissions
• Some experience working with marketing / profiling executives
• Creative and able to think outside of the box when it comes to events
• Resilient, tenacious and comfortable working in a fast paced, ever-changing environment
• Proactivity and intuition to put yourself in Partner's shoes and anticipate and action on their needs
• Experience working with a CRM platform, preferably Salesforce
• The opportunity to work in a fun, collegiate and high-performing office environment
• Regular social events including drinks every Friday night, various monthly activities and many more
• Attendance at our 3-day annual firm off-site
• Health and well-being allowance
• Private health insurance

Diversity and Inclusion at L.E.K.

L.E.K. Consulting is an Equal Opportunity Employer. We appreciate the value of a diverse and inclusive workforce and are committed to a culture that is inclusive and accepting of all people. Above all, we are committed to ensuring that all employees are treated with respect and dignity.

We have several affinity groups to support and enrich our employees, including Pride@LEK, Mosaic@LEK and Women@LEK. In addition, our Diversity and Inclusion committee celebrate events throughout the year with a focus on awareness and education.

L.E.K. acknowledge the Aboriginal and Torres Strait Islander people as the traditional custodians of the land upon which we operate. We pay our respects to the Elders of the past, present and future and acknowledge their spiritual connection to Country.

You must have Australian / New Zealand citizenship or Australian Permanent Residency.