Executive Assistant - Multiple Positions Available

University of Technology Sydney; Sydney; On-site; AUD 117,000 - 129,000; Full time

Job summary

NSW Early Learning Commission is seeking an Executive Assistant to the Commissioner. You will provide trusted executive support, manage priorities and schedules, and coordinate briefings and stakeholder communications in a fast-paced government setting.

The role requires extensive experience in executive support, strong organisational skills, and the ability to work independently with discretion. The position is based in Parramatta with flexible in-office arrangements.

Qualifications

• Extensive executive support experience in a complex organisation.
• Strong organisational and prioritisation skills.
• Experience coordinating with senior leadership and stakeholders.

Responsibilities

• Provide high‑level executive and administrative support to the Commissioner.
• Manage executive priorities, schedules and sensitive correspondence.
• Coordinate briefings, meetings and key stakeholder communications.

Job description

We are looking for a new executive assistant to support our executive team. You will manage mostly business related tasks for the team such as creating reports, organizing travel and accommodation, taking minutes, and other organizational tasks. To do this role properly you should have a detailed understanding of the full Microsoft Office suite, be extremely fast at solving problems and have experience as an executive or administration assistant in the past.

Preparing financial statements, reports, memos, invoices letters, and other documents.

Answering phones and routing calls to the correct person or taking messages.

Filing and retrieving corporate records, documents, and reports.

Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.

Helping prepare for meetings.

Accurately recording minutes from meetings.

Greeting visitors and deciding if they should be able to meet with executives.

Using various software, including word processing, spreadsheets, databases, and presentation software.

Reading and analyzing incoming memos, submissions, and distributing them as needed.

Making travel arrangements for executives.

Performing office duties that include ordering supplies and managing a records database.

Experience as a virtual assistant.

Opening, sorting and distributing incoming faxes, emails, and other correspondence.

We’re a leading business management solution with a core purpose: helping more businesses in Australia and New Zealand start, survive and succeed.

At MYOB, we believe what’s good for one business is good for all business—and for all of us. Whether you support them, work for them, or dream of building your own, when businesses run smoothly, everybody feels it. Owners, employees, customers, suppliers—even families. That’s why we’re here: to give every person in business the tools they need to focus on what really matters and do Big Things—whatever big looks like for them.

And for you? Joining MYOB means being part of that impact. It means using your skills to help businesses thrive, shaping the future of work, and growing alongside the people and communities we support. Because while we’re the business of software, we’re really in the business of people. And that makes MYOB Everyone’s Business.

About the role

This is not a traditional Executive Assistant role, as the EA to the Executive General Manager, Mid‑Market, you'll be the operating engine behind the business. Partnering closely with the EGM and leadership team, you'll help keep the business running at pace, driving alignment, accountability and execution across the division.

From managing leadership rhythms and business priorities to planning engagement initiatives and introducing AI‑powered ways of working, you'll play a key role in how the business operates. While calendar, inbox and travel management remain part of the role, you'll spend most of your time orchestrating business operations, improving processes and enabling leaders to focus on customers, people and strategy.

What you’ll do

• Own and coordinate the operating rhythm of the Mid-Market business, including leadership meetings, business reviews, planning cycles and strategic priorities
• Track decisions, actions and commitments, ensuring accountability and follow-through across the leadership team
• Partner with People Experience and Operations to support compliance, performance cycles, engagement initiatives and onboarding activities
• Plan and deliver team engagement activities including all-hands meetings, community events, volunteering days and in-office experiences
• Build and optimise AI-enabled workflows and automations that improve meeting preparation, reporting, action tracking and business coordination
• Provide high-quality executive support including calendar, inbox, travel and expense management for the EGM
• Prepare executive communications, presentations, briefings and reporting materials that help leaders make informed decisions

What you’ll bring

• Experience supporting senior executives in a complex, fast-paced environment, ideally in roles with broad operational ownership
• Demonstrated experience running business rhythms, governance processes, leadership forums or strategic projects, not just coordinating them
• Strong organisational and project coordination skills, with the ability to manage competing priorities and drive outcomes to completion
• Experience planning and delivering engagement initiatives, events or programs that bring teams together and create meaningful employee experiences
• Hands‑on experience using AI tools such as Microsoft Copilot, Power Automate, Claude or similar to improve the way work gets done
• Confidence influencing stakeholders, following up on commitments and constructively challenging senior leaders when required
• High levels of judgement, discretion and professionalism when handling sensitive commercial and people information

Our Culture & Benefits

At MYOB our values are at the heart of everything we do. If you want to work and collaborate where opinions are valued, and your ideas can make a difference, come to a place where Your Work Matters.

Enjoy a flexible, hybrid workplace that brings balance to how you work. All of our centrally located offices come together for a number of in-person celebrations and social events.

Set up your home office with a little financial help from us, and take advantage of great corporate discounts and vouchers from top retailers.

Benefit from our partnership with Sonder, which supports the wellbeing of our team members.

Unlock your potential via in-house training and programs, LinkedIn Learning, conferences and study assistance.

Access to a variety of leave options available to support your wellbeing, including up to an additional four weeks of purchased leave, generous parental leave, domestic violence leave, transgender leave, community leave, study leave, and more.

Join our communities, built around ‘Wellness’, ‘Belonging’ and the ‘Planet’ where you can make a meaningful contribution.

At MYOB, we’re all about embracing difference and backing people to be their true selves. We’re proud to be an equal opportunity employer and big believers that the best hires don’t just fit our culture — they add to it. That means bringing your unique contributions, lived experiences, and fresh perspective to the table.

We love hearing from people of all backgrounds. We’re committed to making a positive difference for Aboriginal and/or Torres Strait Islander peoples.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

The NSW Early Learning Commission (Commission), established as the independent regulator for early childhood education and care (ECEC) in New South Wales on 1 December 2025, is responsible for regulating more than 6,000 ECEC services across the state.

Our role is to ensure services meet high standards of safety, quality, and compliance through ongoing assessment, monitoring and enforcement.

The Commission places children at the centre of all decision-making, working to ensure they are safe, respected, and supported to thrive in high‑quality early learning environments that promote their development, wellbeing, and lifelong learning. It also drives continuous improvement across the sector through evidence-informed regulation and reform to strengthen community confidence in ECEC services.

The Commission respects and values Aboriginal and Torres Strait Islander peoples as the First Peoples of Australia.

• Ongoing Full-Time opportunity
• Located in Parramatta (flexible working arrangements available however in office days will be required each week)
• Competitive remuneration ranging from $116,981 to $129,492 plus superannuation and annual leave loading

About the role

• Provide high‑level executive and administrative support to the Commissioner.
• Manage executive priorities, schedules and sensitive correspondence.
• Coordinate briefings, meetings and key stakeholder communications.

Join the NSW Early Learning Commission as an Executive Assistant, providing trusted support to the Commissioner and contributing to the smooth operation of the Office of the Commissioner.

You will work in a fast‑paced executive environment, manage competing priorities and build effective relationships across the Commission and government. Your sound judgement, discretion and proactive approach will help ensure efficient delivery of executive priorities.

For further information please click here to view the role description.

About you

You will bring:

• Extensive executive support experience in a complex organisation.
• Strong organisational skills to manage competing priorities.
• Excellent communication and stakeholder engagement skills.
• Sound judgement, discretion and attention to detail.
• Confidence to work independently and solve problems.

Applicants must declare any investigations they have been subject to as an ECEC employee or Responsible Person, and any personal or professional conflicts of interest with current or former NSW Early Learning Commission employees, approved providers or ECEC services.

Essential requirements of the role

• Current and valid Working with Children Check (WWCC) Clearance for paid employment.
• Flexible working arrangements.
• Competitive, salary sacrificing, employer’s contribution to superannuation and annual leave loading.
• Flex Leave entitlements, generous holidays & leave conditions.
• Health & Wellbeing and Employee Assistance Programs.
• Opportunities for advancement and mobility across the Early Learning Commission to support your career growth.