Executive Assistant & Global Operations Coordinator

Munich Re; Sydney; On-site; AUD 60,000 - 80,000; Full time

Job summary

Munich Re Specialty – Global Markets is expanding in APAC with an Executive & Administrative Support role based in Sydney, Australia. The role supports senior leaders, coordinates travel, meetings, and events, and maintains confidential records with a focus on efficiency and professional communication.

The ideal candidate brings 2–3 years in administration, strong organisational skills, and proficiency in Microsoft 365 tools.

Qualifications

• 2–3 years in administrative, coordinator, or assistant role.
• Strong organisational and time management skills.
• Proficiency with Microsoft 365 tools (Outlook, PowerPoint, Teams, Excel).

Responsibilities

• Manage calendars, meeting requests, and scheduling for assigned leaders.
• Coordinate internal and external meetings, room bookings, videoconferencing, and catering.
• Monitor emails and assist with prioritisation.
• Prepare agendas, presentations, reports, and meeting materials.
• Maintain electronic files and administrative records.
• Arrange domestic and international travel, accommodation, and itineraries.
• Process travel and entertainment expenses and reimbursements per policy.
• Support planning and delivery of team meetings, workshops, offsites, and client events.
• Act as a professional point of contact for internal and external stakeholders.
• Coordinate information flow between leaders, team members, and business partners.
• Draft routine correspondence and meeting minutes.
• Assist with onboarding activities for new employees.
• Help maintain team distribution lists, organisational charts, and contact databases.
• Contribute to process improvement initiatives that increase administrative efficiency.
• Support business projects through coordination of meetings, actions, and documentation.
• Track action items and follow up with stakeholders to ensure timely completion.
• Assist in preparing reports and dashboards when required.

Skills

Organisational skills

Time management

Attention to detail

Written communication

Verbal communication

Interpersonal skills

Adaptability

Proactive learning

Education

Administrative or business qualification

Tools

Outlook

PowerPoint

Teams

Excel

Microsoft 365

Job description

Munich Re Specialty – Global Markets is expanding in APAC with an Executive & Administrative Support role based in Sydney, Australia. The role supports senior leaders, coordinates travel, meetings, and events, and maintains confidential records with a focus on efficiency and professional communication.

The ideal candidate brings 2–3 years in administration, strong organisational skills, and proficiency in Microsoft 365 tools.