Executive Assistant - 12 Month FTC or Permanent

SS&C Technologies; Melbourne; On-site; AUD 70,000 - 90,000; Full time

Job summary

A leading financial services technology company is seeking an Executive Assistant to support senior leadership with proactive administrative assistance. The role involves managing complex calendars, organizing travel, and handling ad hoc tasks to ensure smooth daily operations. This position offers a 12-month fixed-term contract with the possibility of permanent employment.

Qualifications

• Experience in an Executive Assistant or Personal Assistant role.
• Excellent communication skills.
• Proactive mindset with a solution-oriented approach.

Responsibilities

• Provide Executive Assistant support for smooth daily operations.
• Manage complex calendars and schedule meetings across time zones.
• Organize domestic and international travel.

Skills

Relevant qualification in Business Administration

Experience in an Executive Assistant role

Proficiency in Microsoft Office Suite

Excellent written and verbal communication skills

Strong ability to prioritize and multitask

Ability to handle sensitive information

Strong interpersonal skills

Education

Relevant qualification in Business Administration or Communications

Tools

Microsoft Office Suite

Calendar management tools

Expense management systems

Job description

Executive Assistant - 12 Month FTC or Permanent

Join to apply for the Executive Assistant - 12 Month FTC or Permanent role at SS&C Technologies.

As a leading financial services and healthcare technology company, SS&C Technologies is headquartered in Windsor, Connecticut, and has 27,000+ employees in 35 countries. Some 20,000 financial services and healthcare organizations rely on SS&C for expertise, scale, and technology.

Overview

We are seeking an Executive Assistant to support senior leadership with proactive and discreet administrative assistance, ensuring smooth daily operations and enabling the Head to focus on strategic initiatives. This 12-month fixed-term contract is available with the possibility of a permanent position.

What You Will Do

• Provide Executive Assistant support to ensure efficient management of daily operations.
• Manage complex calendars, coordinate scheduling, and arrange meetings across multiple time zones.
• Organise domestic and international travel, including flights, accommodation, transfers, and visas.
• Process and manage expense reports, ensuring timely and accurate submissions.
• Plan and execute events such as off-sites, social/charity initiatives, and Town Halls.
• Book and set up meeting rooms, including catering arrangements when required.
• Maintain and manage files and email distribution lists, including tracking office attendance approvals.
• Enter and approve timesheets and oversee delegated tasks in Workday and ServiceNow.
• Provide marketing support where needed, assisting with materials and event coordination.
• Manage and coordinate itinerary schedules for visiting senior executives and handle any additional travel requirements.
• Assist with onboarding new employees, ensuring a smooth transition into the organisation.
• Handle ad hoc administrative tasks as needed to support the team.

What You Will Bring

• Relevant qualification in Business Administration, Communications.
• Experience in an Executive Assistant or Personal Assistant role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), calendar management tools, and expense management systems.
• Excellent written and verbal communication skills.
• Strong ability to prioritize, multitask, and meet tight deadlines.
• Ability to handle sensitive information with professionalism and discretion.
• Proactive mindset with a solution-oriented approach.
• Strong interpersonal skills to engage with senior executives, clients, and team members.
• Experience working within Financial Services, Wealth Management or Insurance (Desirable).

We encourage applications from people of all backgrounds to bring diverse perspectives. SS&C is committed to a diverse workforce and equal opportunity employment.

Thank you for your interest in SS&C. If applicable, please apply directly with us through our Careers page on our corporate website at www.ssctech.com/careers. SS&C Technologies is an Equal Employment Opportunity employer and does not discriminate against any applicant for employment on the basis of race, color, religious creed, gender, age, marital status, sexual orientation, national origin, disability, veteran status or any other classification protected by applicable discrimination laws.