Executive Assistant & Events Manager

Super Members Council of Australia Limited; Melbourne; Hybrid; AUD 85,000 - 110,000; Full time

Job summary

Super Members Council of Australia Limited in Melbourne, VIC, seeks an experienced Executive Assistant and Events Manager to provide high-level executive support and end-to-end event management for two senior executives. The role balances strategic calendar oversight with hands-on event delivery and stakeholder coordination.

You will manage sensitive matters with discretion, coordinate travel, budgets and AV for events, and help run the organisation’s meetings and governance processes.

Qualifications

• Experience in executive support and coordinating priorities for senior leaders.
• Proven ability to manage complex calendars and high-volume inboxes.
• Experience coordinating events, budgets and suppliers with oversight responsibilities.

Responsibilities

• Manage complex calendars and high-volume inboxes for two Executives.
• Attend internal strategic meetings to set agendas and capture actions.
• Assist in formatting and proofreading documents as required.
• Arrange extensive travel for the Executives and teams.
• Manage attendance/representation at external events and forums.
• Organise and facilitate internal and external meetings with preparation of material.
• Maintain filing systems and stakeholder information in Monday.com.
• Coordinate expense claims and governance documentation for Executives.
• Lead events from planning through delivery and evaluation; support annual Super Summit.
• Collaborate with Head of Research & Government Relations on events program.

Skills

Executive support

Event management

Stakeholder management

Budget management

AV coordination

Travel coordination

Document proofreading

Meeting coordination

Confidential material handling

Microsoft Office

Monday.com

Tools

Microsoft Office

Monday.com

Job description

Super Members Council of Australia Limited - Melbourne VIC

This is a varied, high-trust role for an experienced administration professional who enjoys operating at the centre of a busy organisation. Combining executive support with end-to-end event management, the role works closely with two senior executives while bringing SMC's events to life for members, stakeholders and industry leaders.

The Executive Assistant and Events Manager provides high-level executive support to the Deputy CEO | Executive General Manager, Policy Reform and Regulation, and the Executive General Manager, Advocacy. The role also coordinates the planning and delivery of SMC events for representatives of SMC member funds, stakeholders and industry leaders. The indicative allocation is 70% executive support, including priorities and work-program coordination, and 30% event management. This balance may vary around major events and will be reviewed with both Executives as part of regular workload planning.

Key responsibilities

Manage the complex, fast-changing calendars and high-volume inboxes of both Executive General Managers, anticipating conflicts and prioritising commitments in line with their agreed priorities.

Attend key internal strategic meetings working with Executives to set the agenda, capture actions and follow up with internal stakeholders.

Assist in formatting and proof-reading documents as required.

Arrange extensive travel of the Executive General Managers and their teams.

Manage SMC attendance/representation at external events and forums.

Organise and facilitate internal and external meetings, including assistance in the preparation of material as required.

Manage and maintain effective filing systems.

Maintain accurate and up-to-date stakeholder information in the Monday.com database.

Coordinate expense claims and supporting internal governance documentation for the two Executives, ensuring records are complete and submitted for approval.

Lead events from planning through delivery and evaluation, partnering with the Head of Research & Government Relations on SMC's annual Super Summit and wider events program.

About you

Demonstrated experience tracking work programs or projects, including actions, deadlines, dependencies and progress, using Monday.com or a comparable system.

Experience handling confidential and sensitive material with discretion and sound judgement.

Experience managing event budgets and suppliers, including monitoring expenditure and coordinating delivery within agreed scope and approval requirements.

Demonstrated ability to coordinate all audiovisual (AV) requirements for events and webinars. Operate equipment and troubleshoot technical issues, working with venues and service providers to ensure smooth delivery.

Excellent stakeholder relationship skills, with the confidence and judgement to initiate, maintain and manage complex relationships with senior internal and external stakeholders.

Demonstrated ability to manage competing executive and event commitments under pressure, identify deadline conflicts early and agree practical changes to priorities or timeframes with the relevant Executives.

Intermediate to advanced capability across the Microsoft Office suite, with the confidence to learn and use event, project and stakeholder management systems.

Strong time management skills, with the ability to plan, prioritise and follow-up.

Strong analytical skills to address and resolve issues in a calm and efficient manner.

Sound judgement in managing executive commitments and event delivery, with the ability to act within agreed authority and recognise when competing priorities, sensitive matters or budget changes require escalation.

About us

The Super Members Council (SMC) is the collective voice for more than 12 million Australians who have close to $2 trillion in retirement savings managed by profit-to-member superannuation funds. Our purpose is to protect and advance their interests throughout their lives, advocating on their behalf to ensure superannuation policy is stable, effective, and equitable. We produce rigorous research and analysis and work with Parliamentarians and policy makers across the full breadth of Parliament.

Why Join Us?

Contribute to meaningful work that protects and advances the interests of more than 12 million Australians.

Enjoy flexible hybrid working arrangements and a supportive team environment.

Develop your career in a purpose-driven organisation advocating for Australia's super fund members.

Applications close COB Friday 30 October 2026.