Executive Assistant - Corporate Functions

Australian Red Cross; City of Melbourne; Hybrid; AUD 92,000 - 110,000; Full time

Benefits offered by this job

Hybrid work model

Salary packaging

Me day

Employee Assistance Program

Career development

Job summary

Australian Red Cross in Melbourne is seeking an Executive Assistant to provide high-level confidential, strategic, administrative and project management support to the Deputy CEO and senior executives. The role requires proactive, commercially minded individuals with strong networking across the organisation.

You will manage diaries and emails, prepare board papers, coordinate events and travel, and help with planning and deadlines while maintaining sensitive information securely in a fast-paced

Qualifications

• Proven track record of successfully supporting senior executives.
• Experience working with non-government organisations and community service (preferred).
• Strong experience in preparing written reports and presentations.
• Ability to manage time and set priorities in a fast-paced and dynamic environment.
• Understanding of budget processes and financial data.

Responsibilities

• Produce correspondence, communications, presentations, Committee/Board papers and reports for Deputy CEO and senior executives.
• Provide high-level administrative support including email and diary management.
• Research and prepare for events, workshops, presentations and speeches.
• Arrange travel including flights, accommodation, and schedules.
• Assist with planning and project management tasks and ensure deadlines are met.
• Maintain and process confidential personnel and departmental data.

Skills

Executive support

Stakeholder management

Event planning

Report writing

Time management

Tools

Budgeting tools

Job description

• Full time, permanent role
• Melbourne based (flexible) with hybrid working
• Generous salary packaging to increase your take home pay

About Red Cross

Australian Red Cross is part of the world’s largest humanitarian movement. We support and empower people and communities in times of vulnerability. We act for humanity.

About the role

Reporting to the Deputy CEO and operating within a dynamic work environment, the Executive Assistant is responsible for providing high-level confidential, strategic, administrative, secretarial and project management support.

This role requires a proactive and commercially minded individual with strong networking and collaboration skills to build and nurture relationships with a diverse range of stakeholders across the organisation.

Day to day, you will:

• Produce correspondence, communications, presentations, Committee/Board papers and reports both of a general and confidential nature on behalf of the Deputy Ceo and other Senior Executives as required.
• Provide high level administrative support including management of email and diary; ensuring the DCEO is always prepared;
• Research and prepare for events, workshops, presentations and speeches
• Arrange travel including flights, accommodation, and schedules
• Assist with planning and project management tasks, including tracking progress, coordinating with team members, preparing reports and ensuring deadlines are met
• Maintain and process confidential personnel and departmental data ensuring security of confidential information

What you will bring

• A proven tack record of successfully supporting Senior Executives
• Experience working with non-government organisations and community service (preferred)
• Strong experience in preparing written reports and presentations
• A demonstrated ability to manage time and set priorities in a fast paced and dynamic environment
• An understanding of budget processes and financial data, basic financial reporting and reconciliations

Benefits that act for you, while you act for humanity

Work flexibility: Australian Red Cross operates under a hybrid working model which includes two days on-site and three days from home, providing you more work/life balance

Financial wellbeing: In addition to your salary, you can take advantage of salary packaging that could provide you with a great way to reduce the amount of tax you pay - and get more from your salary. You can salary package up to $15,900 for living expenses (such as rent, groceries, utility bills); up to $2,650 for holiday accommodation and meals when dining out; Novated car leases; superannuation and purchase additional annual leave.

Life, Health & Wellbeing: You can access a paid ‘Me’ day just for you and a wide range of other paid leave options. You can also tap into specialist health and wellbeing advice via our Employee Assistance Program (EAP) provider, Converge International.

Career development: Access to ongoing learning, training, and development.

Further information

This role is covered by the Social, Community, Home Care and Disability Services Industry Award level 4 salary from $92,286.48 + super + salary packaging.