Executive Assistant & Office Manager - Part TimeOn-Site

Builders Academy Australia; Sydney; Hybrid; AUD 75,000 - 110,000; Part time

Benefits offered by this job

Flex@HF approach

Global tech company

Learning and development

Talent referral program

Parental leave

Additional leave for wellbeing

Employee Assistance Program

Thrive platform access

Collaborative culture

Job summary

Humanforce is seeking a meticulous Part-time Executive Assistant/Office Manager to support the CEO and the Executive Leadership Team in our Sydney office. This role is ideal for someone organized, proactive, and capable of managing calendars, travel, events, and daily operations.

The role offers a flexible, office-based schedule with 4–5 days per week during school hours, in a hybrid work model that supports in-office collaboration and remote flexibility where possible.

Qualifications

• Excellent organisational and time management skills.
• Strong communication and interpersonal skills.
• Ability to work autonomously and take initiative.

Responsibilities

• Oversee day-to-day office operations, ensuring the workplace is organised and welcoming.
• Manage office supplies, including kitchen, stationery and general purchases.
• Coordinate meeting rooms and assist with external visitors and meetings.

Skills

Organisational skills

Time management

Communication skills

Interpersonal skills

Autonomous work

Tools

Microsoft Office

Outlook

Word

Excel

PowerPoint

Job description

Humanforce’s vision is to make work easier and life better for frontline and flexible workforces.

Humanforce provides the market leading, best-in-one human capital management (HCM) suite for frontline and flexible workforces - without compromise. Our employee centred, intelligent and compliant HCM suite is highly integrated and composable, and consists of Workforce Management (WFM), HR, Talent, Payroll, and Wellbeing.

Humanforce has built strong foundations since its founding in 2002. We help over 2300 customers and almost 1 million employees under management in 30+ countries, across a wide range of industries, including aged, child and health care; education; hospitality; retail; local government and more. Today, we have offices across Australia, New Zealand, United Kingdom, North America and the Philippines.

Customers choose Humanforce because we enable them to deliver an exceptional employee experience, build a compelling employee value proposition, and connect the flow of the world’s talent with the growth, productivity and efficiency objectives of frontline and flexible workforces.

Who are we?

Humanforce’s vision is to make work easier and life better for frontline and flexible workforces.

Humanforce provides the market leading, best-in-one human capital management (HCM) suite for frontline and flexible workforces - without compromise. Our employee centred, intelligent and compliant HCM suite is highly integrated and composable, and consists of Workforce Management (WFM), HR, Talent, Payroll, and Wellbeing.

Humanforce has built strong foundations since its founding in 2002. We help over 2300 customers and almost 1 million employees under management in 30+ countries, across a wide range of industries, including aged, child and health care; education; hospitality; retail; local government and more. Today, we have offices across Australia, New Zealand, United Kingdom, North America and the Philippines.

Customers choose Humanforce because we enable them to deliver an exceptional employee experience, build a compelling employee value proposition, and connect the flow of the world’s talent with the growth, productivity and efficiency objectives of frontline and flexible workforces.

The Opportunity

We have a rare opportunity for a part-time Executive Assistant/Office Manager to join our Sydney team.

We are looking for a proactive, organised and approachable Executive Assistant/Office Manager to help keep our offices running smoothly while providing administrative support to our Executive Leadership Team (ELT).

This is a part-time, office-based role, ideally suited to someone looking to work 4–5 days per week during school hours.

What you will do

• Working closely with the EA to the CEO, you will oversee day-to-day office operations, ensuring the workplace is organised, welcoming and running smoothly.
• Manage office supplies, including kitchen, stationery and general office purchases.
• Coordinate meeting rooms and assist with external visitors and meetings.
• Provide administrative support to the ELT, including calendar management and travel arrangements.
• Proactively review ELT calendars and upcoming commitments to anticipate administrative needs.
• Prioritise and manage weekly tasks to ensure smooth office operations.
• Assist with internal events, office activities and ad hoc projects as required.

Knowledge, Experience and Skills

• Excellent organisational and time management skills, with the ability to juggle competing priorities.
• Strong communication and interpersonal skills, with a friendly and approachable manner.
• Proficiency in Microsoft Office, including Outlook, Word, Excel and PowerPoint.
• Ability to work autonomously and take initiative.

Our values

• We are bold
• We are all in
• We are customer obsessed
• We do what we say
• We are good humans

Our approach to flexibility

We are passionate about people making their own decisions about where and when they work. Our hybrid model of minimum two days a week of in office moments supports flexibility tailored to individual and team needs, empowering people to achieve their career and personal goals.

Benefits

• A truly flexible workplace through our Flex@HF approach
• The opportunity to be part of a fast-growing global tech company
• A focus on learning and development through Humanforce HR
• A generous talent referral program – know great people, be rewarded
• 12 weeks paid parental leave for primary carers, 4 weeks’ for secondary
• 4 extra days leave to focus on your wellbeing
• Contemporary and practical Employee Assistance Program
• A cool reward and recognition program – shout to your colleagues and earn points to spend
• Access to our own financial wellbeing platform Thrive – including earned wage access, tools to budget and save, perks and cashback across 100s of Australian retailers
• Fun, collaborative culture with passionate people
• A workplace where you can genuinely improve the world of work!

We are a diverse and dispersed organisation and are actively looking to grow our team with individuals from all diverse backgrounds. We encourage applicants from all backgrounds, cultures, ages, genders, neurodiversity, religions, sexual orientations, and experiences to apply.