Executive Assistant - Complex Liabilities Insurance and Regulation

Minter Ellison; City of Brisbane; On-site; AUD 70,000 - 95,000; Full time

Job summary

Minter Ellison is seeking a Legal Executive Assistant in Brisbane to support a Partner and senior fee earners within the Complex Liabilities Insurance and Regulation team. The role focuses on meticulous diary and email management, client liaison, and preparation of court documents in a fast-paced, collaborative environment.

Ideal candidates have 2+ years of legal secretarial experience, strong MS Office skills, and the ability to manage high-volume files while maintaining compliance with AML/CTF

Qualifications

• Minimum 2+ years' legal secretarial experience (litigation experience favourable).
• Strong MS Office skills and client stakeholder liaison ability.
• Experience with court documents and billing processes preferred.

Responsibilities

• Comprehensive email and diary management, including coordinating meetings and travel arrangements.
• Liaising with clients, barristers, and internal/external stakeholders.
• Assisting with collation of court books and briefs in accordance with procedural requirements.
• Drafting and preparing court documents for filing, ensuring accuracy and compliance.
• Filing court documents with the relevant courts in a timely manner.
• Drafting correspondence and document production, including amendments using precedents.
• Maintaining and updating client contact information.
• Managing high-volume files including AML/CTF regulatory framework considerations.
• Performing general administrative duties including filing, photocopying, printing, scanning, and searches.
• Coordinating monthly billing, expenditure reconciliation, and client/financial reporting using Elite and other software.

Skills

Prioritisation

Organisational skills

Resilience

Self-motivation

Collaboration

MS Office

Pressure management

Team rapport

Initiative

Tools

Elite

Job description

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Executive Assistant - Complex Liabilities Insurance and Regulation

Location: Brisbane

Contract Type: Permanent

MinterEllison is one of Australia’s largest independent law and consulting firms. With a heritage of almost 200 years, we are known for our excellence, and our authentic and enduring relationships with our clients, our people and our communities. Clients seek out MinterEllison to help them solve complex problems every day. We do this by our full-service legal offering and complementary consulting offering.

We offer opportunities to work on industry-leading mandates for top-tier clients, while being part of a high-performing and collaborative team that values excellence, diversity of thought, curiosity, and inclusion. We value our people and empower them to achieve their ambitions - with the support, trust and autonomy to grow their careers in meaningful ways.

At MinterEllison, we're leading the way with AI and other emerging technologies, powering innovation right across our firm. You will have the opportunity to engage with AI tools we've built, and other external AI tools, to enhance efficiencies and excellence internally and with our clients.

An exciting opportunity exists within our Complex Liabilities Insurance and Regulation team for a Legal Executive Assistant. This role will support a Partner and Senior Fee Earners in our Aged Care and Human Services team. The team are hard-working and passionate with a collaborative and supportive approach. You will collaborate with the other Legal Executive Assistants in the team to support each other and the team as a whole.

We are looking for someone who is enthusiastic, a self-starter and proactive.

As a key addition to this team, some of your responsibilities will include:

• Comprehensive email and diary management, including coordinating and scheduling meetings and travel arrangements;
• Liaising with clients, barristers, and a range of internal and external stakeholders;
• Assisting with collation of court books and briefs in accordance with procedural requirements;
• Assisting with drafting and preparing court documents for filing, ensuring accuracy and compliance;
• Filing court documents with the relevant courts in a timely and efficient manner;
• Drafting correspondence and document production, including amendments using established precedents;
• Maintaining and updating client contact information;
• Managing high-volume files, including file opening, closing, electronic filing within the parameters of the AML/CTF regulatory framework;
• Performing general administrative duties, including filing, photocopying printing, scanning, and conducting searches as required;
• Coordinating and preparing monthly billing, expenditure reconciliation, client and financial reporting, workflow management and general accounting responsibilities using various software programs including Elite;

What you need

The successful candidate will have at least 2+ years' legal secretarial experience (litigation experience favourable) and will also possess the following attributes:

• excellent prioritisation and organisational skills;
• resilience and a commitment to excellence that matches our own;
• self-motivated and an ability to work in a highly collaborative team environment;
• strong understanding of MS Office applications;
• ability to work under pressure and manage conflicting priorities;
• team orientated and committed to building rapport with other practice group team members;
• initiative and strong desire to contribute to team success.

If you would like further information, require any adjustments throughout the recruitment process or for a confidential discussion, please contact [e-mail].