Executive Assistant - Board & General Counsel

Mercy Health Australia; Melbourne; Hybrid; AUD 100,000 - 130,000; Full time

Job summary

Mercy Health is seeking an experienced Executive Assistant to support the Company Secretary and General Counsel in governance, legal and executive office functions. You will coordinate board papers, minutes and events, and manage confidential information with discretion.

You will provide high-level administrative support, assist with reporting, presentations and governance administration while working in a hybrid North Richmond location.

Qualifications

• Experience in an Executive Assistant, Board Secretariat or Governance Administration role.
• Experience supporting senior executives, Boards or Board Committees.
• Demonstrated ability to handle highly confidential information.

Responsibilities

• Provide high-level executive, governance and administrative support to the General Counsel and Company Secretary.
• Coordinate Board and Committee meetings, agendas, papers, minutes and governance system administration.
• Assist in preparing legal documents, reports and presentations while maintaining strict confidentiality.
• Coordinate governance events and stakeholder engagements; manage action tracking.

Skills

Board Secretariat

Governance Administration

Executive Support

Confidentiality Handling

MS Office Proficiency

Tools

Outlook

Word

PowerPoint

Excel

Job description

Employment Type: Permanent, Full-timeHours: Mon-Fri, 38 per weekLocation: North Richmond with hybrid working availableUpload with Application: Resume & cover letterContact:Where there’s life, there’s Mercy.Where there’s care, there’s You.Through the battles and the breakthroughs, we're there. Where will you be?For over a century, our incredible teams have provided care for people when they need it most. Our people feel great pride in this, and they value the security and stability we offer. But it also means so much opportunity - to build on all that’s gone before, to grow your impact and gain experience that’s hard to find elsewhere.As a for-purpose organisation with over 10,000 dedicated, compassionate people, we continue to offer more services and deeper care than ever before. With Mercy, you’ll have the chance to make an impact and gain experience that’s hard to find elsewhere.At Mercy Health, it’s all about taking what we have and making it better.To do that, we need you.Join us at Mercy Health, and help our teams deliver even greater outcomes.About the opportunityWe are seeking an experienced Executive Assistant to support the Company Secretary and General Counsel at Mercy Health. The role exists to ensure the smooth and effective operation of governance, legal and executive office functions through exceptional coordination, stakeholder management and administrative excellence. Focus areas include:Provide high-level executive, governance and administrative support to the General Counsel, and the Company Secretary, Board of Directors and selected Board Committees.Coordinate Board and Committee meetings, including agendas, papers, minutes, action tracking and governance system administration.Assist in preparing legal documentation, reports and presentations while maintaining strict confidentiality.Coordinate Board, governance and executive events, including Board dinners, annual functions, off-site meetings and stakeholder eventsWhat you’ll bring You’re resilient, compassionate and have a whole lot of heart. Most importantly, you are committed to delivering exceptional patient-centred care.To thrive in this role, you will have:Demonstrated experience in an Executive Assistant, Board Secretariat, Company Secretariat or Governance Administration role.Experience supporting senior executives, Boards or Board Committees.Advanced proficiency in Microsoft Office applications including Outlook, Word, PowerPoint and Excel.Proven experience preparing agendas, Board papers, minutes and executive documentation.Demonstrated experience managing highly confidential information.You will also be required to provide evidence of, or in the process of obtaining:A current Police Record Check.Ready to help us shape the future of healthcare?Join us and make a meaningful difference in people’s lives - and your career.Are you ready to apply for this role? Click Apply nowPlease contact us if you would like to find out more or communicate any requirements to ensure we provide you with a fair and equitable interview and selection process.We acknowledge the Wurundjeri Woi-wurrung peoples, traditional Custodians of the Land in which our Head Office is based, on traditional lands of the Kulin Nation and recognise their deep connections to the land, sea, and culture.We extend this acknowledgment to the many Traditional Lands that we operate across Australia and pay our respects to Elders past and present.The team at Mercy Health is as wonderfully diverse as the patients, residents, clients and communities we support. We’re proud to be recognised as an Employer of Choice for Gender Equality by the Workplace Gender Equality Agency (WGEA). Mercy Health strongly encourages applications from Aboriginal and Torres Strait Islander peoples, and people of all ages, sexualities, genders, abilities and cultural backgrounds.